Plan a standard event

You are a staff member and want to plan an event at HEC Montréal. Approvals, room reservations, and service requests: follow these steps so your event goes off without a hitch.

Procedure

 

Step 1: Identify the person in charge of planning the event.

This person will:

  • plan the event and handle all event logistics
  • be the point of contact for all services involved in the event planning.

 

Step 2: Reserve your rooms and spaces

Access the reservation tool

 

Need help?

 

Step 3: Ask the Security Service to approve an event with alcohol.

To obtain authorization, inform securite.reservations@hec.ca about the event:

  • Date and time
  • Rooms reserved
  • Number of people attending

Make sure to let the Security Service know if the event is being held outside regular work hours (in the evening or on the weekend), or if a particular dignitary or public personality will be attending. In this case, email securite.reservations@hec.ca

 

Step 4: Use Eventbrite ticketing if it is a paid event.

See how to use HEC Montréal’s institutional account

 

Step 5: Request services to meet your specific needs.

 

In the Events portal – Demandes de services — Jira (French only)

You can access several services through this request centralization tool. Refer to the Guide to Using Event Resources and Requesting Services, as needed.

Access the Events portal – Demandes de services – Jira (French only )

 

Requests with other services

Need help planning an event?

Guide to Planning a Standard or Research Event

Guide to Using Event Resources and Requesting Services

10 tips for planning a successful event

You can also email the Office of Communications and Government Relations, at communications@hec.ca.


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