Reserve a self-service room – Event support

You are organizing an event in one of HEC Montréal’s buildings and you want to use a self-service room. Here’s what to do.

Planning a student event? The reservation procedure and available services are different. Refer to the Guide to Planning a Student Event.

Want to reserve a public room, student lounge, or classroom? The procedure is different. See the page Choose and reserve a room.

Available rooms

Library rooms

Rooms for occasional use, as priority is given to other teams:

Go to your personal calendar.
Double click New Meeting in the top left of the window, or double click in the calendar.
Give the event a Title.
Indicate the date and the start and end time of the reservation (for your convenience, reserve the room ½ hour before and after the event: 8:30 a.m. for an activity starting at 9 a.m.).
Enter the room name you would like to reserve in the Location field (including the word Salle. E.g., Salle DEC-06.261 ).
Click Scheduling Assistant in the top left of the window to check room availabilities.
Click Meeting in the top left of the window to make any adjustments (e.g., time, room).
Send your request.

The layout in certain rooms can be adjusted:

Choose a room and find out what layouts are possible by emailing amenagement.evenement@hec.ca.

You can request a room layout once you have reserved a room. Just go to the Events portal – Demandes de services – Jira (in French).