Evaluations

MID-TERM AND FINAL EXAMINATION

• You must check your examination schedule and the room location assigned in HEC en ligne. 
• You must present your student card to be admitted to the examination room.
• You must ensure that you have all the necessary materials to complete your examination.
• If you are taking your exam on a computer, you must log in to ZoneCours a few minutes before the exam starts in case multi-factor authentication is required, as cell phones are not allowed during the exam.
• If you arrive more than 45 minutes late you will not be allowed to enter the examination room.
• You cannot leave and re-enter the examination room while an examination is in progress.
• Eating is not permitted during the examination.
• During the exam, all drinks must be in an airtight bottle. The bottle must be placed on the floor.

MID-TERM AND FINAL EXAMINATION

�Please make sure you have all the materials required for your exam: working computer, calculator meeting HEC Montréal standards, pencil, etc. 

Electronic devices

Smart watches and cell phones are not permitted at any time. They must be switched off and put away in your bag.

If your exam is in person (on a computer), 2 electronic devices are permitted, excluding cell phones and smart watches. Please note that exam rooms are not equipped to plug in so many devices. It is your responsibility to arrive with your equipment fully charged.

Documentation

You must check with your teacher regarding the documentation allowed for the exam.

Translation dictionary

A printed translation dictionary is allowed if your exam is on paper as well as a digital dictionary if your exam is on computer.

Calculators

If you are allowed to use a calculator in an examination, you must ensure that it meets HEC Montréal standards.

For more information on the materials and documentation permitted, see HEC Montréal Academic Rules and Regulations.

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SYNCHRONOUS EVALUATION (TO BE DONE AT THE EXACT TIME)

Mid-term and final examination

If you encounter a technical problem, you must chat with your respondent in Teams:

• A few minutes before the exam, you will be added to a new team in Teams and your respondent will send all students a first chat to announce his/her presence. You will be notified in Teams and by email.
• Afterwards, if you encounter a technical or other issue, you will be able to ask for help by chatting privately with your respondent.
• In the event of a generalized issue (for example, a configuration problem in the exam), your respondent will write in the public chat to notify all students of the problem and the steps to resolve it.
• If you don't want to be disturbed, you don't have to open Teams or you can disable notifications. The public chat feature will also be disabled for all students so you won't be distracted.
• If you are having difficulty reaching your Teams respondent, you can ask for assistance from the room supervisor.

Mid-term and Final Examinations

Complete the Notice of absence from an exam form in the portal and submit the PDF file to HEC en ligne no later than five business days after the examination date.

As mentioned in article 3.3.1 of HEC Montréal's Academic Rules and Regulations, if your request is approved, the Registrar's Office will notify your teacher of your absence and the following procedures will be applied:

• Mid-term examination: the result will be deemed to be the same as that of the final exam.
• Final examination: the examination will be postponed to the next term when the course will be offered. The Registrar will contact you in the following days to give you the details.

Other Evaluations than a Mid-term or Final Exam

You must contact your teacher directly to determine if the reason for your absence is valid. If so, the teacher will inform you of how you can make up your evaluation or how the weighting of your evaluation will be changed.

Reason for absence

Only reasons beyond the student's control, such as force majeure or a health condition, will be deemed valid. For all absences, you may be required to provide support documents attesting to your inability to attend on the scheduled evaluation date.

Upon receipt of the notice of absence

Midterm examination

You will receive confirmation at your HEC Montréal email address within two to three weeks. If the justification for your absence has been approved by the Registrar’s Office, you will be given an alternative examination to your final examination.

Final examination

You will receive confirmation at your HEC Montréal email address within two to three weeks. If the justification for your absence has been approved by the Registrar’s Office, you must make up the examination (deferred examinations).

Other evaluations (e.g., quizzes and assignments)

If your request is justified, your teacher will inform you of how you can make up the evaluation.