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Evaluations

Types of evaluation

In the courses you take at HEC Montréal, several types of evaluation may be used:

  • Mid-term and final examinations
  • Individual or group assignments
  • Evaluation of participation
  • Tests
  • Etc.

Consult your syllabi for details on the types of evaluations to expect from your teachers.

Precautions to take before the evaluation

  • The schedule posted on ZoneCours is subject to change. It is your responsibility to confirm it with your teacher. The times indicated are in Montréal time.
  • To reduce the risk of technical problems, refer to the tips for Assignments or Tests and quizzes.
  • To provide you with a reliable connection and a calm environment to write your mid-term and final exams, the school allows you to reserve a classroom space on campus. You must fill out the form no later than ten days before your exam.
  • If you have an issue related to COVID-19 that is keeping you from taking your evaluation, you must complete the absence form before the evaluation.

If you encounter problems during the evaluation

If your evaluation is being monitored remotely by Zoom, you will be notified by email in the next few days.

For others evaluations, here is what to do if you encounter problems (technical or otherwise):

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Synchronous evaluation (to be done at the exact time)

If you encounter a technical or other issue during your synchronous mid-term or final examination

  • You will have access to a live chat respondent via Teams.
  • A few minutes before the exam, you will be added to a new team in Teams and your respondent will send all students a first chat to announce his/her presence. You will be notified in Teams and by email.
  • Afterwards, if you encounter a technical or other issue, you will be able to ask for help by chatting privately with your respondent.
  • In the event of a generalized issue (for example, a configuration problem in the exam), your respondent will write in the public chat to notify all students of the problem and the steps to resolve it.
  • If you don't want to be disturbed, you don't have to open Teams or you can disable notifications. The public chat feature will also be disabled for all students so you won't be distracted.

If you encounter a technical or other issue during another synchronous evaluation

You can communicate directly with your teacher, or follow the procedure outlined in the "Asynchronous evaluation" section.

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Asynchronous evaluation (to be done at the time that suits you best within a specific time slot)

If you encounter a technical or other issue during your asynchronous evaluation.

Try to reconnect to ZoneCours, then to your evaluation. Your answers will stay saved in Test&Quiz, but make sure to reconnect quickly because the timer will keep running.

If you are unable to do this, email soutien.ti@hec.ca, making sure to:

  • Specify the course number and your student ID number
  • Attach a screen shot that shows the issue you are having and include the time and date showing on your computer
  • Write the word EXAMINATION in the email subject line so it will be given priority status.

If you are unable to submit one or more files in Assignments at the end of your evaluation, immediately send your files to reg.examen@hec.ca. Write in the email subject line your last name, first name, student ID number,  the course code and the section.

If you are having connection issues, call 514-340-6063.

Note that IT support hours are as follows:

  • Monday to Friday from 8:00 a.m. to 10:00 p.m.
  • Saturday and Sunday from 8:30 a.m. to 4:30 p.m.

Interruption of a synchronous evaluation

If you encounter a problem during a synchronous evaluation and are unable to complete your evaluation, or you complete it but are unsure about your performance due to the problem you encountered, you can fill out this form confirming the interruption of your evaluation. You must submit it no later than one hour after the end of the evaluation.

By submitting the form, you agree that your evaluation will not be graded. An email will be sent directly to your teacher advising them not to correct it. 

As mentioned in article 3.3.1 of HEC Montréal's Academic Rules and Regulations, if your request is deemed valid:

  • Mid-term examination: the result will be deemed to be the same as that of the final exam.
  • Final examination: the examination will be postponed to the next term when the course will be offered. The Registrar will contact you in the following days to give you the details.
  • Another evaluation: your teacher will contact  you to explain how you can make up your evaluation or how the weighting of your evaluation will be changed.

Absence from an Evaluation

An absence means that you are unable to attend the evaluation either physically or virtually. If you are absent, you will receive a grade of "0" unless you present a valid excuse. A valid excuse is a situation beyond your control, such as force majeure, an unforeseeable event, or an illness confirmed by a medical certificate.

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How to Justify an Absence

Complete the form no later than five business days after the evaluation date. If you are absent from a midterm or final examination, you must also submit this form on HEC en ligne.

As mentioned in article 3.3.1 of HEC Montréal's Academic Rules and Regulations, if your request is deemed valid:

  • Mid-term examination: the result will be deemed to be the same as that of the final exam.
  • Final examination: the examination will be postponed to the next term when the course will be offered. The Registrar will contact you in the following days to give you the details.
  • Another evaluation: your teacher will contact  you to explain how you can make up your evaluation or how the weighting of your evaluation will be changed.

REASON FOR ABSENCE

If you are sick

The medical certificate must attest to your inability to be present on the scheduled evaluation date. A medical form simply indicating that you consulted a physician on a given date will not be accepted.

For issues relating to COVID-19

A medical certificate is not necessarily required. However, if you visited one of the HEC Montréal buildings, you must fill out the COVID-19 declaration form in addition to a notice of absence. The Registrar’s Office reserves the right to look further into such matters if the situation warrants.

Please note! For any deferral of a final examination to a later term, please note that you will not be able to use the ES or E grade if it has already been used for another course in the 2021 Winter term.  For more information on the ES or E grading scale, visit the Grades page.



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