Step 1 – Get your supporting documents ready | Online admission

Programs > Online admission > PhD in Administration > Step 1 – Get your supporting documents ready

Online admission

Supporting documents

A few days after submitting your application for admission, you will receive an email telling you when and how to submit your documents.

Copies of official transcripts

Educated anywhere in Canada

Transcripts must include all grades up to the most recent, including of unfinished programs and courses taken as part of academic exchanges.
Not required for studies done at HEC Montréal.

Other education systems

Transcripts from all years of undergraduate studies and graduate studies if you have completed any.
Documents should be scanned in vertical orientation (portrait) and consolidated into a single PDF document in chronological order.

You also need to provide copies of university diplomas, if obtained.

Proof of compliance with language requirements

You must show proof that you meet our language requirements.

Collegial studies (CEGEP): No proof of compliance to provide.
Others studies or test : Copies of official transcripts or test score. The official scores on tests taken outside of HEC Montréal must be transmitted directly by the organization responsible.

Letters of recommendation

You must request at least three letters of recommendation, preferably from professors or, if not possible, from people of your workplace.

Motivational letter

You must submit a motivational letter including answers to the following questions:

What are your main publications?
In what field are you planning to specialize?
What is your intended research project? Describe it briefly (max. 2 pages).
Which HEC Montréal professors could supervise your research? List 2 or 3 names.
How do you plan to finance your PhD in Administration studies? Describe any contractual agreements you have signed, if applicable.
If you have applied for admission to more than one PhD program, specify the disciplines and institutions.

Official scores on GMAT, TAGE MAGE or GRE tests

Recommended for all candidates.
We advise you to successfully pass one of these tests before the application deadline.

Status in Canada

Select your status in Canada

You must provide the following documents:

valid certificate of Indian status issued by the federal government of Canada.
valid Inuit status card issued by the Makivik Corporation.

Canadian citizen born in Quebec

You must provide the following document:

birth certificate issued by Directeur de l'état civil with your place of birth, and your father’s and mother’s full names (long-form certificate only).

Canadian citizen born outside Quebec

You must provide the following documents:

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

Attestation of Québec Resident Status.

Canadian citizen born outside Canada

You must provide the following documents:

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

both sides of your Canadian citizenship certificate or card.
Québec Selection Certificate (if applicable).
If you do not have that certificate and you are a Canadian citizen born outside of Canada, complete the Attestation of Québec Resident Status.

French

You must provide the following documents:

When applying

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

valid passport.

When you arrive

Quebec Acceptance Certificate (CAQ), signed and posted by an Immigration Québec officer.
Student permit, delivered by Immigration Canada.

French belgian

You must provide the following documents:

When applying

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

Valid passport of the Kingdom of Belgium.
A copy of your status card validating your Belgian francophone identity OR your certificate of higher secondary education or your bachelor’s or master’s diploma delivered by a compulsory educational institution or a higher education institution under the authority or financed by the French Community of Belgium.

When you arrive

Quebec Acceptance Certificate (CAQ), signed and posted by an Immigration Québec officer.
Student permit, delivered by Immigration Canada.

Diplomatic visa

You must provide the following documents:

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

letter of the protocole of the government of Québec.
Canada diplomatic visa.
valid passeport.

Students visa

You must provide the following documents:

When applying

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

valid passport.

When you arrive

Quebec Acceptance Certificate (CAQ).
Student permit, delivered by Immigration Canada.

You must provide the following documents:

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

both sides of your permanent resident card or your IMM-1000, IMM-5292 or IMM-5688 immigration form.
Québec Selection Certificate (if applicable).
If you do not have that certificate and you are a permanent resident of Canada, complete the Attestation of Québec Resident Status.

You must provide the following documents:

Your birth certificate printed in one of the two official languages of Canada (English or French). If it is printed in another language, it must be translated by a certified translator into either English or in French. The document must contain the following information:

Your legal name
Your first and middle names
Your sex
Your birth place (city and country)
Your birth date
Your parents’ first and last names

Valid passport.
Québec Selection Certificate, delivered by Immigration Québec.
Student permit, delivered by Immigration Canada.
Letter from the Immigration and Refugee Board (Convention Refugee Determination Division) confirming final acceptance as a Convention Refugee.