Required information under Law

By submitting an application for admission, you authorize HEC Montréal to compile a file with your personal information. This personal information is confidential. It will be used for analyzing admission criteria, managing your student file and, after you graduate from HEC Montréal, for the purposes of the HEC Montréal Foundation and Alumni Relations Office and the Career Management Services Department. Your student file will be retained after you leave HEC Montréal, in keeping with our retention schedule adopted under the Archives Act.

The information collected when you are admitted is mandatory; anyone unwilling to provide such information will not be admitted or registered at HEC Montréal.

You have the right to request access to your file, and to have any incorrect, incomplete or misleading information corrected.

The relationship between HEC Montréal and you is subject to the applicable laws of Quebec and Canada.

In accordance with the provincial Act respecting Access to documents held by public bodies and the Protection of personal information, some of your personal information may be exchanged as follows:

  1. The educational institutions you have attended and the Ministère de l'Enseignement supérieur (MES) may forward your grades to HEC Montréal through Bureau de Coopération Interuniversitaire (BCI).
  2. HEC Montréal may forward to BCI the information necessary for managing admissions and producing statistics, which may require comparing information between files from different institutions.
  3. HEC Montréal may also forward to the MES information necessary to determine and validate the permanent code.
  4. HEC Montréal may verify information with the MES concerning your status as a Quebec resident, for the purpose of determining your tuition.
  5. HEC Montréal may obtain from the Ministère de l'Immigration, de la Francisation et de l'Intégration (MIFI) confirmation that a certificat d'acceptation du Québec (Quebec Acceptance Certificate) has been issued in your name.
  6. For the purposes of a student mobility program (exchange program, dual degree, international pathway, joint program, learning expedition, etc.), HEC Montréal may also send your home institution information (transcripts, stream, and specialization) needed to verify your academic background.

You authorize HEC Montréal to share with the Université de Montréal and École Polytechnique de Montréal your personal information, including information relating to courses you have taken and grades you have earned if you are enrolled in a joint program between the different schools on campus. You also authorize HEC Montréal to share this same information with the Université de Montréal if you notify HEC Montréal of your intent to earn a bachelor’s degree by accumulating certificates issued by the two schools.

If you study in the Specialized Graduate Diploma in Professional Accounting - CPA program or in the Certificate Personalized in Accounting program, you authorize HEC Montréal to share your program grades with the Ordre des CPA in preparation for the Common Final Examination (CFE) given by the Ordre des comptables professionnels agréés (CPA), and solely for this purpose.

Lastly, you also authorize HEC Montréal to provide your personal information (name, address, telephone numbers, email addresses, program of studies and earned degrees) to the following parties: the student association of the program in which you are enrolled, the HEC Montréal Alumni Association, and the HEC Montréal Foundation.

Furthermore, you authorize HEC Montréal and the abovementioned parties to disclose the fact that you are an HEC Montréal student, and the name of the program in which you are enrolled. You also authorize them to disclose the fact that you earned one or more degrees from HEC Montréal and the names of said degrees.


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