Guide for newly admitted students – PhD

Step 1: Respond to the offer of admission

Once you have received your letter of admission, you have two weeks to:

• Read your letter of admission for any conditions applied to your admission.
• Read your offer of financing.
• Respond to our offer via HEC en ligne.
• Pay $350 according to the methods of payment accepted. This amount is non-refundable.It will be applied to your first term tuition fees. You will not receive an invoice for this payment.

Step 2: receive our communications

HEC Montréal email address (hec.ca)

Step 3: Start immigration procedures

You must start immigration procedures to study at HEC Montréal in the following cases:

• You live outside Canada;
• You hold valid immigration documents but are studying at another educational institution;
• You have worker status in Canada;
• You are a refugee.

Don’t waste any time; it can be a long process! Use your admission letter.

Step 4: Provide Official Documents

If your admission is conditional, you must provide official documents (with the note “program completed,” “degree received,” or equivalent) from your studies, as explained in your admission letter.

• For university studies completed in Quebec: online, by asking the issuing university for your official transcripts through the Bureau de coopération interuniversitaire (BCI).
• For studies completed elsewhere in Canada or in the United States: by asking the issuing school to directly email us your transcripts or mail them to HEC Montréal.
• For studies completed abroad: by asking the issuing school to send your official documents directly by email. Otherwise, you can scan the original copies of your official documents yourself and submit them in PDF format via HEC en ligne > Documents > Upload Documents > Submit supporting documents.

These documents must be submitted before the course begins.

For verification purposes, HEC Montréal reserves the right to request the original version of an official document.

Step 5 : Confirm your legal status in Canada

Check whether you need to provide documents confirming your legal status in Canada. 

Make sure to provide any required documents in HEC en ligne  before the deadline shown on the academic calendar.

Step 6: Consult your class schedule and the academic calendar

Step 7: Enroll in courses

Enroll in your courses according to the enrollment periods for the term for each partner university. You will then have access to the portals of the different universities (e.g. HEC en ligne or Minerva) to see your course schedules.

Step 8: Obtain your financing

To get your financing during your studies, you must meet all the conditions in the guide to financing.

You must also submit the authorization of transfers form to Human Resources by September 1. You will then receive the payment schedule for your financing and information on scholarships and bursaries available from granting agencies.

Step 9: Get your compulsory or recommended school supplies

You will find all the books you need at HEC Montréal Coop bookstore and the library. Take this opportunity to get your student card—you’ll need it, especially to identify yourself during exams.

For some courses, you will also have to get a laptop computer configured to the School’s standards To buy a laptop computer or a calculator, visit the HEC Montréal Coop.

Step 10: Pay your tuition fees

Pay your invoice at the start of each term. Your financing plan covers all your tuition fees, but there are also some other kinds of fees to be paid (insurance, student association, etc.).

Your invoice will be available on HEC en ligne about two weeks before classes begin. To avoid line-ups and late fees, you can pay your tuition fees online or by telephone through your financial institution.

Step 11: Read the HEC Montréal Code of Conduct

We suggest that you read the Code of Conduct for HEC Montréal students, as it gives guidelines on the appropriate behaviour to ensure a quality learning environment.

We suggest that you also read the Academic Regulations, which explain the conditions to be met in order to continue in your program:

• Successfully pass all your courses and maintain a GPA of at least 2.7/4.3 in your program of studies.
• Obtain a result of at least B+ to your comprehensive examination.
• Complete your program within 6 years.

You will also find all the important polycies and regulations on this page (in French) in the Affaires pédagogiques and Affaires étudiantes sections.