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Research Support Fund

The Research Support Fund helps Canadian post-secondary institutions pay for the indirect costs of research. By reducing the financial burden of hidden expenses such as lighting and heating, this program allows researchers to devote their energy to cutting-edge discoveries and excellence.

Whether it be the salaries of staff who provide administrative support, or administrative expenses related to patent applications, these hidden, or “indirect,” costs of research represent a significant challenge for Canadian institutions.

The Government of Canada introduced the Indirect Costs Program, now called Research Support Fund,  in 2003 in order to assist post-secondary institutions with these real and necessary costs. This program, which is permanent, provides Canadian universities and colleges with an annual grant to help pay for a portion of their indirect research costs.

Regardless of whether the funds are used for the maintenance of libraries, laboratories or research networking spaces, the aim of the program is the same: to ensure the ability of Canadian research institutions to operate at the leading edge.

Every year, the federal government invests in research projects through its three granting agencies:

The Research Support Fund reinforces this research investment by helping institutions ensure that their federally funded research projects are conducted in world-class facilities with the best equipment and administrative support available.

Research Support Fund - Government of Canada 2017-2018

In 2017-2018, HEC Montréal received funding of $915,475 from the Government of Canada to help pay for a portion of its indirect research costs. This funding was allocated between the main expenditure areas appearing in the above figure.

For 2018-2019, HEC Montréal expects to receive $964,416

+  Expenditure areas

Expenditure areas
Research facilities The grant helps to maintain the quality of technical support for research laboratories and offices and offsets a portion of the actual expenditures related to their operating costs.
Research resources

The Research Support Fund grant supports the maintenance of research resources. For example, HEC Montréal boasts one of the world’s best bilingual business libraries. This library is known for its vast digital collection and resources.

The grant helps offset the cost of acquiring electronic subscriptions.

Management and administration of the institution’s research enterprise

A significant proportion of the grant is allocated to expenses related to the salaries of Research Office staff, notably for staff who provide administrative support for monitoring grants and helping our professor-researchers prepare grant applications.

Thanks to the Research Support Fund grant, the Research Office is able to pursue its mandate by offering researchers access to the best resources and services in research grant management. This funding is essential for maintaining our research activities and ensuring our capacity to recruit the necessary expertise to respond to the numerous requests we receive from our researchers.

Regulatory requirements and accreditation Research ethics is a constantly evolving field, and to make sure that our researchers comply with ethical requirements, HEC Montréal is committed to giving the Research Ethics Board (REB) the human, financial and material resources it needs to fulfil its mission of defining and implementing a policy that meets the requirements of Canada’s three granting agencies.
Intellectual property

The Research and Knowledge Transfer Office is responsible for the enforcement of policies relating to intellectual property.

The grant covers a portion of the cost of administrative support for administering partnership agreements, developing business opportunities and commercializing academic research.

+  Impact of Research Support Fund Grant

HEC Montréal has experienced a global increase in its research activities over the past years. The funding offered by the Research Support Fund allows it to make the additional investments needed to improve research resources and adequately maintain the infrastructure that is essential to creating a high-quality research environment.

A lack of funding for indirect research costs would greatly compromise the quality, the timely production of results and the benefits of research projects at HEC Montréal.

+  Progress Report on 2017-2018 Performance Objectives

Progress Report on 2017-2018 Performance Objectives
Eligible expenditure category Institutional performance objective Indicator Output Outcomes reported at year end
Research facilities Optimize spaces in regards to research needs (library, laboratories, offices of researchers and their students). Optimal layout/ organization of research spaces Portion of the Research Support Fund grant dedicated to the operating costs of research spaces Maintenance costs for the Louis-Collins building, where the largest UX lab in North America is located (owned by HEC Montréal), are covered by the Research Support Fund (RSF) grant (7% of RSF in 2017-2018). The Lab’s researchers have organized the space to encompass all of their research activities (chairs, the ERPsim Lab and the Tech3Lab) in the same building so as to minimize travel time, group students together and thereby maximize research efforts.
Resources Maintain electronic subscriptions (databases, books and scientific journals) used by researchers and identified as essential by the community. Amount dedicated to electronic subscriptions Portion of the Research Support Fund grant invested in the payment of subscriptions 60% of the RSF grant helps renew subscriptions to electronic databases. HEC Montreal invests more than $2M for electronic subscriptions and only a small amount is paid by the RSF grant.
Management and administration Provide administrative and financial support services of the highest quality to meet research needs. Grants obtained for the current period Portion of the Research Support Fund grant invested in the salaries of two Research Grant Advisors and a Financial Officer of the Research and Knowledge Transfer Office 17% of the Research Support Fund grant helps pay the salaries of two advisors and a Financial Officer at the Research and Knowledge Transfer Office, who offer support to researchers as they apply for grants. In 2017-2018, this resulted in over $4.3 million in grants (75 applications).
Regulatory requirements and accreditation
Improve the efficiency of the certification application management by the Research Ethics Board (REB). Time allocated to process/ approve applications Portion of the Research Support Fund grant invested in the salaries of Research Ethics Board employees, which allows HEC Montréal to invest in the accreditation application management system (NAGANO) The accreditation application management system (NAGANO) improves the efficiency of the Research Ethics Board. In 2017-2018, they have treated 297 new applications and 79% of them have been processed in less than 30 days.
Intellectual property Continue supporting research knowledge transfer and partnership development. Number of research contracts with industrial and government partners in the current year Portion of the Research Support Fund grant dedicated to the protection of intellectual property The Research Support Fund grant pays for a portion of the contribution we make to our public commercialization company and helps pay the salary of our Intellectual Property Advisor. In 2017-2018, he helped sign 18 contracts, which resulted in approximately $800 000.
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