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COVID-19 – Status report



School buildings are currently closed

AccesS to the School

Neither students nor the public have access to the premises of HEC Montréal. 

Barring exceptions: 

  • Only employees providing priority services may access the premises. 
  • Other employees must work remotely.
  • Authorized visitors.

Educational activities are maintained

  • All in-person courses will be given remotely until the end of the term.
  • Final exams will take place remotely.
  • 100% online courses will continue as scheduled, including assignments.
  • Online sessions for hybrid courses will continue as scheduled.

ON-CAMPUS EVENTS ARE CANCELLED THROUGH AUGUST 23

  • Online events are maintained.
  • Activities may be cancelled beyond August 23 depending on the pandemic’s progression.

For further information, please contact the event organizers.

Activities organized by the School outside of the Montréal area

Activities organized or funded by the School (e.g., professional courses or events) that were to be held outside of the metropolitan area are cancelled until further notice.

For executive education participants

All courses scheduled to take place at HEC Montréal until August 1st will be given remotely using online learning tools or postponed.  

For more information, consult the Executive Education website. 

Travel abroad and return to Canada

Entry into Canada

The following people can board a plane heading to Canada:  

  • Citizens and permanent residents of Canada  
  • Foreign students who have a valid study permit or who were approved for a study permit on or before March 18, 2020 
  • Foreigners who were approved for permanent residence before March 16, 2020 
  • Persons whose application for permanent residence has been approved. 

These people must not have the following symptoms: 

  • fever and cough, or  
  • fever and difficulty breathing 

REGISTRATION OF CANADIANS ABROAD

Canadian citizens and permanent residents are invited to register with “Registration of Canadians Abroad.”

  • This will enable the government to provide you with important information.
  • It is important for the Government of Canada to have a clear picture of the situation of Canadians abroad. 

RETURNING TO CANADA

If you are abroad and flights from your host country have been suspended, below is the contact information for a travel agency that the School uses. They may be able to assist you.

Galleon Travel
Phone: +1 514-948-4111
Email: galleon@iq.ca or carole@galleontravel.ca

CEPSUM activities

CEPSUM offers online activities. Check programming.

Frequently asked questions (FAQ)

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I recently travelled abroad. What should I do?

Whether they have symptoms or not, all School employees having returned from a trip abroad since must isolate themselves for 14 days and opt for remote work, to the extent possible. Report your situation to rh.invalidite@hec.ca. 

Whether they have symptoms or not, students having returned from a trip abroad must isolate themselves for 14 days and  write to the Zone Info to enquire about possible accommodations. 

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I have to travel soon. What should I do?

Exchange program: 

  • The International activities and student Mobility team will continue providing service remotely.
  • You can contact the team by emailing exchange@hec.ca. 

International campuses: International campuses planned in different countries are canceled until September 1. For cancellation procedures or other information, contact the Campus Abroad team.

School-funded travel: Activities organized or funded by the School (e.g., professional courses or events) that were to be held outside of the metropolitan area are cancelled until further notice.

Terms for reimbursement of activity expenses already incurred

Instructions are available in this document.

funding available

Emergency fund

Students in financial need will be able to get help if they can show that they are in an emergency situation that compromises their ability to meet their basic needs.

See the details.

Government assistance

The Canadian and Quebec governments have set up different programs to help you.  

To learn more:  

Summer term 2020

IMPORTANT DATES 

  • The deadline for tuition payment is May 14.
    • Bills are available on HEC en ligne. You can pay your tuition fees via your financial institution’s online banking services. 
    • If you have trouble paying tuition by the deadline due to the current situation, please contact Student Services. If you have already contacted HEC Montréal’s Accounting and Treasury Services or Student Services, there is no need to email them again.
  • The term starts as scheduled on May 4.    
  • The deadline for adding, swapping or withdrawing from a course with a refund is still May 9 (go to HEC en ligne for the deadline for courses with a normal schedule).   
  • The registration deadline for 100% online courses (under the “WE” section) was May 3.   
  • Section changes or course withdrawals before the deadline for withdrawals without reimbursement: no fees will be charged for Summer term 2020. 

COURSE DELIVERY 

All courses will be given remotely.   

Distinction between a distance learning course and a 100% online course: 

  • Distance learning course: Follows the same structure as an in-person course. It is given in synchronous or asynchronous format, or in a hybrid format that combines the two methods. In a distance learning course, classes will be held with a teacher.   
  • 100% online courses: Has a more flexible format. Consult the course content and take exams at your convenience. There may be a few synchronous activities. Note that interactions with the teacher are limited. Online courses are under the “WE” section.

EVALUATION METHODS 

  • The evaluation methods may change. 
  • Your teacher will inform you of the methods in due course via Zone Cours.   
  • Summer term 2020 evaluations will be given a letter grade. This means that you will not have the option to convert your grade to an ES (Exigence satisfaite, meaning requirement met) on your transcripts.

Fall term 2020

IMPORTANT DATES

Consult the academic calendar for all the important dates.

Course delivery

This fall, students will be able to take all courses remotely. Some courses will be offered in a hybrid-flexible format, meaning both remotely and in person. Students in hybrid-flexible courses will be able to physically attend some class sessions, depending on our occupancy limits.

Distinction between a distance learning course, a 100% online course and a hybrid-flexible course

  • Distance learning course: Follows the same structure as an in-person course. It is given in synchronous or asynchronous format, or in a hybrid format that combines the two methods. In a distance learning course, classes will be held with a teacher.   
  • 100% online courses: Has a more flexible format. Consult the course content and take exams at your convenience. There may be a few synchronous activities. Note that interactions with the teacher are limited. Online courses are under the “WE” section.
  • Hybrid-flexible courses: In-person and remote teaching.

EVALUATION METHODS 

  • The evaluation methods may change. 
  • Your teacher will inform you of the methods in due course via Zone Cours.   
  • Fall term 2020 evaluations will be given a letter grade. This means that you will not have the option to convert your grade to an ES (Exigence satisfaite, meaning requirement met) on your transcripts.

School materials

See your course syllabus to learn now to obtain your school materials.

Technologie requirements

Make sure you have all the computer equipment (computer, WiFi, built-in webcam) configured to the School’s technology requirements. For more information, visit the IT Service Centre website.

Remote exams: measures for all registered students

Your teacher could ask you to install and use remote monitoring software on your personal computer to ensure compliance with the Regulation regarding the intellectual integrity of students.

Helpful resources for you

In this exceptional situation, HEC Montréal and your teachers are doing all they can to proceed with academic activities and support your success.  

Instructions for students (tips and tools developed by the Learning and Teaching Innovation Centre) 

Support and Resources section on our website (study support, psychological support, career management services, etc.) 

Students on exchanGe

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Students on exchange

If flights leaving your host country are suspended:

Below is the contact information for a travel agency that the School uses. They may be able to help you.

Galleon Travel
Phone: +1  514-948-4111
Email: galleon@iq.ca ou carole@galleontravel.ca

Winter term 2020

We favour the continuation of your exchange term and are doing everything we can to enable you to complete it. That said, there are different options available to you:

Formally and permanently cancel your exchange  

In this case, you must: 

  • Notify your resource person as soon as possible and indicate if you wish to postpone your exchange until the 2021 winter term. The destination will be analyzed in June, based on your current academic profile and the number of spots available.
  • Contact your host university to find out if there are any steps you need to take (e.g. handing over your student card, completing a form).   

The School:

  • Will confirm the cancellation of your study stay with the international office of your host university. 
  • Will cancel your registration at HEC Montréal and your participation in the international exchange program.
  • Will credit your HEC Montréal account for your tuition fees and the cost of participation in the exchange program.

You can also:

  • Enroll in online summer courses at HEC Montréal. Course schedule to come.
  • Take certain courses online (TÉLUQ and Athabasca). Contact the BAA Administrative Office to register for these courses.
Continue your exchange term in person or remotely

In this case, you can:

  • Contact your resource person if you have any questions. 

If you are unable to maintain your course load at your host university, you can:

  • Enroll in online summer courses at HEC Montréal. Course schedule to come. 
  • Take certain courses online (TÉLUQ and Athabasca). Contact the BAA Administrative Office to register for these courses.

If the term cannot be completed, the School:

  • Will cancel your registration.
  • Will credit your HEC Montréal account for your tuition fees and the cost of participation in the exchange program.

In case of any changes to your situation, please contact your resource person

FALL TERM 2020

HEC Montréal has decided to cancel international exchange programs for fall term 2020.

Winter TERM 2021

It is too early at this point to announce whether we can offer international exchange programs for winter term 2021. We will update you as the situation develops in the coming months.

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Students on exchange from partner universities

Winter term 2020

We strongly recommend following the instructions and notices issued by the authorities in your country of residence or your home university. 

  • Students who wish to return home or are being called home are free to do so.  
  • Students who wish to stay in Montréal are also free to do so.  

It is important that you inform us of your decision by email at incoming@hec.ca. Make sure to include your name, student ID, home institution name and date of departure. 

FALL TERM 2020

HEC Montréal has decided to cancel international exchange programs for fall term 2020. Admissions to HEC Montréal for the term are therefore cancelled.
Students are advised to contact their home university to discuss alternatives.

Winter term 2021

It is too early at this point to announce whether we can offer international exchange programs for winter term 2021. We will update you as the situation develops in the coming months.

International students

Immigration regulations are subject to change without notice. Stay informed.

All students whose immigration documents are in order are authorized to stay in Canada (e.g., to write a dissertation, thesis or project report, or take online courses).

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CAQ and study permit depending on your case

Case #1: Your documents have been valid since March 18 or earlier. You are abroad or planning to go out of Canada.

If you are traveling for an essential purpose, you are exempt from the travel restrictions, and you have the right to return to Canada. However, you might be prevented from doing so. As the courses for the Fall term will be offered remotely by HEC Montréal, the customs officer may deem that the purpose for your return is non-essential.
In any case, anyone with COVID-19 symptoms will be prevented from traveling to Canada by air. Upon arrival, your health will be checked before you leave the port of entry.

You must have a mandatory plan to quarantine for 14 days when you arrive in Canada, even if you have no symptoms. Otherwise, you should not travel to Canada.


Case #2: Your documents will expire in the next few months

  • Renew your CAQ as per the usual procedure at least two months before its expiry date.
  • You also need to extend your study permit.

You are in Canada

You need to renew your CAQ and extend your study permit before it expires.

What if your study permit expires before your CAQ renewal gets confirmed? You can request an extension of your study permit by attaching proof of your CAQ renewal application along with a covering letter.


You wish to go out of Canada this summer

We strongly urge you not to do so, as you might be prevented from re-entering the country (see case #1 above).
If you still wish to go ahead and your documents expire during this trip:

  • You will need to renew your CAQ.
  • If you are unable to return to Canada before your study permit expires, you will need to apply for a study permit from the country you are in currently. You will not be able to return to Canada until you receive the letter of introduction for your new study permit.
  • However, you can start or continue your academic term remotely without your CAQ or study permit.

You are abroad

If your documents expire, you need to renew your CAQ and apply for a study permit from the country you are in currently.

  • You will not be able to return to Canada until you receive the letter of introduction for your new study permit.
  • However, you can start or continue your academic term remotely without your CAQ or study permit.


If you have any questions, email us at sae.accueil@hec.ca.

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Working off campus

Full-time students are authorized to work off campus with their study permit:

  • For the moment, you are still authorized to work up to 20 hours per week.
  • This authorization is granted to you even if you studied part-time during Winter term 2020 or you had to interrupt your studies because of the COVID-19 pandemic.
  • You can also work full-time during scheduled breaks in the academic calendar.

For students in supervised projects: you have the right to continue working full-time with your work co-op permit for internships only in the company for which you are carrying out your credited academic activity.

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Post-graduation work permit

If you are outside Canada, you are authorized to start or continue your studies online from abroad without having a study permit or a letter of approval for a study permit. However, in such cases, these courses will not be counted towards your eligibility for the Post-Graduation Work Permit Program.

If you have a study permit or a letter of approval for a study permit prior to starting your program, the time spent studying from abroad shall be counted towards your eligibility for the Post-Graduation Work Permit Program or the duration of this permit, provided that such time does not exceed 50% of the duration of your program.

Need help? Email us at sae.accueil@hec.ca.

Fall term 2020

Course delivery

This fall, students will be able to take all courses remotely. Some courses will be offered in a hybrid-flexible format, meaning both remotely and in person. Students in hybrid-flexible courses will be able to physically attend some class sessions, depending on our occupancy limits.

Academic guide and instructions

Consult the Academic Guide (in French) issued by the DAIP. You will find tips and instructions on preparing for distance-learning courses and exams.

Travel outside of the area for activities

Activities organized by the School outside of the Montréal area

Activities organized or funded by the School (e.g., professional courses or events) that were to be held outside of the metropolitan area are cancelled until further notice. Depending on the progression of the pandemic, the period during which activities are cancelled could be extended.

Activities organized by our partners outside of the Montreal area

Until further notice, no trips outside of the Montréal area for professional purposes are authorized, whether funded by the School or by research funds.

Terms for reimbursement of activity expenses already incurred

Instructions are available in this document (in French).


Measures adopted by granting organizations 

Please check the websites of granting organizations on a regular basis for updates on the measures they are taking (e.g., extended grant periods and extended deadlines).

Frequently asked questions (FAQ)

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A student reported to me that he had self-isolated. What should I do?

Give him some form of accommodation. If you have questions about accommodation or quarantine protocols, write to your department.

RESOURCES FOR WORK-LIFE BALANCE

The Director of Human Resources has placed several tools at your disposal to help you work remotely, improve your wellbeing and maintain a good work-life balance. Discover the new resources (in French only).

Remote work

Advice from the IT Department

  • Employees who have not been notified by their direct supervisor that they must provide priority services are encouraged to work remotely.
  • Please see the checklist (in French only) issued by Information Technologies and Knowledge Management, which includes tips for keeping data secure while working remotely.

Material borrowing

Staff who are working remotely can borrow computer and office materials from HEC Montréal. To do so, they must:

  • email a request to their manager clearly stating the materials they would like to borrow 
  • wait to receive authorization
  • follow the procedure given by the manager to collect the material.

Travel outside of the area for activities

Activities organized by the School outside of the Montréal area

Activities organized or funded by the School (e.g., professional courses or events) that were to be held outside of the metropolitan area are cancelled until further notice. Depending on the progression of the pandemic, the period during which activities are cancelled could be extended.

Activities organized by our partners outside of the Montreal area

Until further notice, no trips outside of the Montréal area for professional purposes are authorized, whether funded by the School or by research funds.

Terms for reimbursement of activity expenses already incurred

Instructions are available in this document (in French).

Please do not incur any new expenses until further notice.

 

You have been admitted to a program

Postponing your term of admission

Admitted students who wish you postpone their term of admission must complete a short administrative request.

FAQ

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Will the admission requirement for the preparatory year “Obtain a Good (14/20) or better” change if I have trouble earning a “Good”?

The admission requirement remains in place. However, applicants who receive a high school degree with a "Fair" and who meet the admissions requirements can apply to the BBA program for Fall term 2021.

Immigration documents for international students

International students who have received an offer of admission must begin their immigration procedures if they wish to travel to Canada.

  • Current processing times of the Québec Acceptance Certificate (CAQ) and the student visa are unknown.
  • You do not need a CAQ or student visa to begin your studies remotely (online).

For now, foreign nationals whose student visa applications were approved after March 18, 2020 will receive a letter informing them that they:

  • are subject to travel restrictions and are not authorized to enter Canada;
  • should not plan to travel to Canada until these restrictions are lifted.

International students who enter Canada will be subject to mandatory health checks, and must self-quarantine for 14 days after arriving in Canada. HEC Montréal is currently developing a quarantine plan to facilitate its students’ arrival.

Québec Acceptance Certificate (CAQ)
Applications for the Québec Acceptance Certificate (CAQ) can now be completed online. Important: if you have already sent your documents by postal mail, do not apply again online. This will delay the assessing of your file.

Study permit
If your visa application centre (VAC) is closed, apply for your study permit online. We recommend waiting until you have received your CAQ to complete your application, unless your VAC has instructed you to do otherwise.

Biometric data collection

If the biometric data collection sites are closed, you must wait until they reopen. After you have paid the biometric collection fees, you will receive a letter stating that you have 30 days to obtain your data. Under these exceptional circumstances, you will have 90 days, renewable if necessary. Until further notice, applications will not be rejected due to noncompliance.

Eligibility for the postgraduate work permit program
If you are outside Canada, you are authorized to start or continue your studies online from abroad. You do not need a student visa or letter of approval for the student visa. However, in this case the courses will not count toward your eligibility for the postgraduate work permit program.

If you already hold a student visa or letter of approval for the student visa before you begin your program, the time spent studying from abroad will count toward your eligibility for the postgraduate work permit program, for the duration of the visa, as long as the time does not exceed 50% of the duration of your program.

Fall 2020

Possibility of taking courses remotely

Students in a preparatory year can take classes remotely if restrictions on travel or visa issuance prevent them from coming to Montréal. 

For the moment, in-person classes are still a possibility. However, the School must comply with the future directives issued by the government and public health officials.

 

You have not been admitted to a program yet

Deadlines for submitting an admission application

The deadlines for the following programs have been extended:

  • Certificate and short undergraduate program : the deadline is extended to July 15, 2020.
  • Bachelor of Business Administration (BBA) : the deadline is extended to June 1, 2020.
  • BBA with a preparatory year :  the deadline is extended to June 1, 2020.
  • Specialized Graduate Diploma and related short graduate programs: the deadline is extended to July 15, 2020.
  • MSc and related short graduate programs: a second round of admissions began on March 15. It will end April 30, 2020. 
    • For the second round, the requirement to submit the results of an admissions test (Tage Mage, GMAT or GRE) has been lifted. However, you are still required to submit the results of a language test. You must submit them along with your admission application by April 30. If you are unable to do so and you are admitted, you must submit them no later than July 15, 2020.
  • Professional master:  the deadline has been extended to July 15, 2020.

The deadlines for other programs have not changed.

No delays in file processing times

The teams analyzing applications are all working remotely. If your file is complete, the regular processing times should still apply.

REGISTERING FOR AN ADMISSION OR LANGUAGE TEST

See the Admission test TAGE MAGE page for upcoming test dates and registration details.

Mandatory tests for applying to the MBA program

Tage Mage, GMAT and GRE tests are all requirements for international agreements. For this reason, they cannot be removed from the eligibility requirements for the time being. However, keep in mind that the situation is quickly developing and that information will be updated if all testing centres are closed.

To find out more, see : 

French and English language tests

As many testing centres are closed, applications will still be analyzed even if you have not been able to submit a language test. If necessary, we will ask you to provide us with the test results by a certain date.

Please note that, as an exception, HEC Montréal’s Business Language Training Centre (CFLA - Centre de formation en langues des affaires) is offering applicants the option to take a language test online.

To register for a language test:

Frequently asked questions about COVID-19

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What are the symptoms of COVID-19?

Symptoms include:

  • Fever,
  • Cough,
  • Difficulty breathing,

Symptoms may take up to 14 days to appear after exposure to COVID-19.

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What are the symptoms of COVID-19?

Symptoms include:

  • Fever,
  • Cough,
  • Difficulty breathing,

Symptoms may take up to 14 days to appear after exposure to COVID-19.

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What should I do to protect myself? Should I wear a mask?

Wearing a mask is not recommended for healthy individuals and people who have not travelled outside Canada. Masks can be contaminated easily and need to be changed frequently and properly adjusted to provide adequate protection.

However, if you are experiencing symptoms of an illness that spreads through the air, wearing a mask may help to prevent infecting others. The mask acts as a barrier that helps stop tiny droplets from spreading when you sneeze or cough.

If you are caring for a sick person or are in direct contact with a sick person, wearing a mask may help protect you from COVID-19, but it will not completely eliminate the risk of illness.

The best way to protect yourself from COVID-19 is to follow the preventive measures set out by the Public Health Agency of Canada.

Useful links

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www.hec.ca/en