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Students

Last updated: September 23, 2021

situation related to COVID-19: What to do?

If you are absent

From one or more sessions of a course: You must fill out the notice of absence related to COVID-19 form. Your teacher will be made aware of your absence as quickly as possible.

From one or more evaluations: You must fill out the notice of absence from evaluations form. If need be, check out the Evaluations page for more information. 

 

To resume your on-campus activities

You must:

  • conform to the isolation period.
  • not have had a fever for 48 hours (without having taken a fever medication).
  • not have any symptoms for the past 24 hours (excluding cough and loss of smell).

  

If you have any questions, please write to sae.covid@hec.ca.

I am at School

I am not at School

IF YOU ARE ABSENT

From one or more sessions of a course: You must fill out the notice of absence related to COVID-19 form. Your teacher will be made aware of your absence as quickly as possible.

From one or more evaluations: You must fill out the notice of absence from evaluations form. If need be, check out the Evaluations page for more information. 

   

If you have any questions, please write to sae.covid@hec.ca.

You can come back onto the campus.

Please note! If you test positive, follow Public Health guidelines and refer to the “I have tested positive for COVID-19” section.

 

If you have any questions, please write to sae.covid@hec.ca.

You can come back onto the campus. However, if you have any doubts, do a self-assessment of your health state.

 

If you have any questions, please write to sae.covid@hec.ca.

I have COVID-19

I am in preventive isolation

IF YOU ARE ABSENT

From one or more course sessions: you must complete the COVID-19 declaration of absence form. Your teacher will be made aware of your absence as quickly as possible.

From one or more evaluations: you must complete the notice of absence from an evaluation form. If need be, check out the Evaluations page for more information.

 

To resume your activities on campus

You must:

  • Have conformed to the isolation period.
  • Have had no fever in the previous 48 hours (without taking fever medication).
  • Have presented no symptoms in the previous 24 hours (excluding coughing and loss of the sense of smell).

 

If you have any questions, please write to sae.covid@hec.ca.


Access to the School

  • Buildings are open to the entire community
  • All spaces will be accessible. The capacity of meeting rooms, classrooms and study rooms (including the trading floor and labs) will return to normal.

Health rules

Before coming to the School

In our buildings

You must do the following:

  • Wear procedural masks at all times, except during a meal. Procedural masks are provided free of charge at building entries. Used masks can be placed in the designated recycling boxes.
  • Keep the required distance between yourself and others.
  • Wash your hands regularly.

For detailed instructions, see our summary table.

 

Other instructions regarding our buildings and the services we offer

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Administrative services (SAE, CMS, Zone Info)

Most administrative services (e.g., Zone Info, Student Services, Career Management Services) are offered in person and online.

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COOP, IT Service Centre, Library and CEPSUM

  • The COOP: Le Cercle restaurant and the bookstore at Decelles will remain closed. All other services are now open. Please note that the CSC cafeteria (in French only) has been relocated to the Tata Communications room.
  • IT Service Centre: IT End User Services can be reached on the IT Portal. Staff can go to the CSC building’s IT Service Desk in person during business hours.
  • Library: Open during regular hours.
  • CEPSUM: See the customer service notice (in French) regarding gym activities.


Activities

Student life

  • Association offices are accessible.
  • For activities outside or inside our buildings, you must respect, depending on the type of activity: 
    • the number of people allowed;
    • the requirement to wear a procedural mask if applicable;
    • physical distancing rules.

See detailed instructions for each type of activity.

 

Please note! A vaccine passport and ID card (e.g., student card) are required for all extracurricular activities indoors and outdoors (team sports or activities requiring frequent and prolonged contact).

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How to get a vaccine passport

Vaccine passports come in three formats:

People who have received their vaccine outside of Quebec may also submit a request for proof of vaccination, which is provided by the Government of Quebec.

 

Resources

Practical information for the term

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Fall term 2021

The Ministry of Higher Education and Public Health have authorized a return to class. This means the School can welcome all students on campus, at the start of the new school year.

For newly admitted international students who need to obtain a Study Permit and who are not able to reach Montreal on time, some accommodations will be offered. However, international students in this situation will still have to take steps to be in Montreal as soon as they receive the letter approving their Study Permit.


Examinations and other evaluations

The School plans to hold exams (midterm and final) and other evaluations in person, in order to minimize the prospect of plagiarism.

Student Card

Read about the requirements for obtaining a student card, especially if you are a newly admitted student.

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Winter term 2022

Information still to come.

Exchange students

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HEC Montréal students

Fall term 2021

  • Only students for whom Fall term 2021 is the last chance to participate in the program will be accepted.
  • These students must:
  • There will be no exchanges in Asia or Oceania.
  • Students should consider the possibility that they may have to do their exchange online.

Winter term 2022

The online application period is from April 1, 2021 (12:00 a.m.) to April 18, 2021 (11:59 p.m.), for all available destinations.

Visit our website (in French) to learn more about the international exchange programs and the conditions for participation (in French).

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Students from partner universities

Fall term 2021 (August to December)

No decision has yet been made about the format of course delivery.

Winter term 2022 (January to April)

No decision has yet been made. It will depend on the government’s instructions regarding travel at that time.

International students

Immigration rules may have been changed without notice. Stay informed:

Learn more about the measures in effect regarding mandatory quarantine or isolation at your own cost upon arrival in Canada.

Entry to Canada

Before planning your trip to Canada, you should read our Guide for international students on arriving in Canada.

Note that studying is considered an essential reason for travelling to Canada. As soon as you have all the required authorizations, you can travel to Canada without any additional documents.

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General information - vaccination

Mandatory quarantine and vaccination

Under certain conditions, a person who has received 2 doses of Pfizer-BioNTech, Moderna, AstraZeneca, Covishield or Johnson&Johnson vaccines outside of Canada (exception: only one dose required) does not have to undergo quarantine on arriving in this country.

For more information, read our summary document.
 

Recognition of vaccines received outside Quebec and recommended doses

  • You can make an appointment or register your vaccines directly before your arrival online at Quebec.ca/vaccinCOVID or upon arrival with public health teams at the Montreal Airport.
  • If you have received 2 doses of vaccines authorized in Canada, i.e. Pfizer-BioNTech, Moderna, AstraZeneca, Covishield, Janssen/Johnson & Johnson (exception: only 1 dose required)

    • You don’t need to be re-vaccinated, but you must register your vaccinations to obtain proof of vaccination (with a QR code).
  • If you haven’t received a vaccine or have only received one vaccine dose:

    • Make an appointment now or visit a walk-in vaccination site after completing your quarantine.If you have received a vaccine which is not authorized in Canada
    • :Call 1 877-644-4545 or make an appointment online at Québec.ca/vaccinCOVID by checking the “COVID Troubleshooting” option;
    • A health professional will evaluate your vaccination coverage. Depending on the vaccines you have received, he/she may recommend an additional dose to increase your protection against COVID-19.
    • Public health teams on site at the Montreal Airport will also be able to answer any questions you may have, and to verify your vaccination status.

Please note that these recommendations may change over time, as knowledge about COVID-19 and vaccines evolves – particularly knowledge concerning vaccines authorized in Canada and by WHO.


Registering vaccines received outside of Quebec and application of the vaccination passport

  • Since September 1, 2021, a vaccination passport is required to visit certain public places and establishments in Quebec (e.g., bars, gyms, restaurants). To obtain it, download the VaxiCode application.

Access to vaccination services in Quebec

You may make an appointment:

If required, you may make an appointment for a 2nd dose during your first appointment.

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Accommodation measures

For reasons beyond your control, you may not be able to reach Montreal for the start of the school year, despite relaxed border restrictions. In this case, your teacher may decide to offer you one of the following accommodations depending on the classroom to be used for the course.

  • Hybrid course (given simultaneously online and in person).
  • Online course.
  • Recorded course available in ZoneCours.

To request an accommodation, you must complete this form. The Registrar’s Office will process your request within 24-48 hours of receiving it.

If your request is accepted, your teacher will contact you before classes begin or when he/she has a bigger picture of the course.

 

Immigration documents

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You are newly admitted

Delivery dates of your immigration documents

If you are currently located in Canada

If you are currently located outside Canada

  • You should have already begun the immigration procedures. This rule remains valid, even if you are not sure of arriving in Canada before the start of the school year.
  • You must confirm that you have made a CAQ request before August 15, at 11:59 p.m. You will submit proof (eg: screenshot, acknowledgment of receipt by email or letter) in HEC en ligne.
  • When you arrive in Canada, you must submit a copy of your study permit obtained at the border in HEC en ligne.

Study permit

First-time students who have received an offer of admission should begin the immigration process as soon as possible in order to travel to Canada.

If you submit a complete Study Permit application:

  • Before May 15, 2021, it will be processed before August 6, 2021. Please note that exceptionally, you may submit your application for a Study Permit with proof you have applied for a Quebec Acceptance Certificate (CAQ). However, as soon as you receive your CAQ (which is an official document), you must upload it to your file.
  • After May 15, 2021, the government will process your application as quickly as possible, but cannot guarantee you will receive approval for the start of the fall term.

To learn more

 
Biometric data collection

If the biometric data collection sites are closed, you must wait until they re-open. You do not have to provide your biometric data until the collection sites re-open. This applies even if the letter you receive with instructions for biometric data collection states that you have 30 or 90 days to do so.

You do not need to contact us for an extension nor do you need a new letter of instructions to make another appointment when collection sites re-open. Bring your original letter to your new appointment to show proof of payment.

Until further notice, applications will not be rejected due to noncompliance.

 

Post-graduation work permit

Check the Government of Canada website for updates on regulation changes.

If you are outside Canada, you are authorized to start or continue your studies online from abroad. You do not need a study permit or a letter of final approval for the study permit to do this.

  • The time you spend studying will count toward your eligibility for the Post-graduation work permit program (PGWP) and for the duration of the permit, even if you complete 100% of your studies online while located outside Canada.
  • The time you spend studying between Spring term 2020 and December 31, 2021 will be considered in determining the duration of your PGWP.
  • The time you spend studying while located outside Canada after December 31, 2021 will not be considered in determining the duration of your PGWP.

Learn how to apply for a post-graduation work permit.

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You are a student in a program

Your documents will expire in the next few months

You must do the following:

You are in Canada
You must do the following:

If your study permit expires before you receive confirmation of your CAQ renewal, you can request an extension of your study permit by attaching proof of your CAQ renewal application along with a cover letter.


You wish to exit Canada
We strongly urge you not to do so, as you might be prevented from re-entering the country in the following circumstances:
  • You have implied status. You must have your new study permit in your possession in order to travel.
  • You will graduate in Winter term 2021 (meaning you will not take any courses in Fall term 2021). It is best to wait until you have received your post-graduation work permit.

You can travel if you have:

  • a valid study permit
  • proof of enrollment for Fall term 2021.

Make sure your immigration documents will not expire while you are travelling. Otherwise, you will have to:

  • renew your CAQ
  • apply for a study permit from the country where you are located. You will not be able to return to Canada until you receive the letter of introduction for your new study permit.

However, you can start or continue your academic term remotely without your CAQ or study permit.


You are in Canada

If your documents expire, you need to renew your CAQ and apply for a study permit from the country where you are located.
• You will not be able to return to Canada until you receive the letter of introduction for your new study permit.
• However, you can start or continue your studies remotely without your CAQ or study permit.

If you have questions, please email sae.accueil@hec.ca.

 

Off-campus work permit

You can continue working, even if COVID-19 has required you to become a part-time student or take a break in your studies, provided that:

  • you are enrolled as a full-time student
  • your study permit shows that you are authorized to work while studying.

If you work off campus, you can work up to 20 hours per week during a university term. You can also work full-time during scheduled breaks in the academic calendar.

 

Post-graduation work permit

Check the Government of Canada website for updates on regulation changes.

If you are outside Canada, you are authorized to start or continue your studies online from abroad. You do not need a study permit or a letter of final approval for the study permit to do this.

  • The time you spend studying will count toward your eligibility for the Post-graduation work permit program (PGWP) and for the duration of the permit, even if you complete 100% of your studies online while located outside Canada.
  • The time you spend studying between Spring term 2020 and December 31, 2021 will be considered in determining the duration of your PGWP.
  • The time you spend studying while located outside Canada after December 31, 2021 will not be considered in determining the duration of your PGWP.

Learn how to apply for a post-graduation work permit.


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Common areas and workspaces

Workspaces are accessible. They are arranged and disinfected in keeping with the health rules.


COVID-19 > Students