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Communications

OctobER 2021

Hello,

 

Beginning November 3, you will be able to enroll for the 2022 Winter term classes. Due to the excellent immunization coverage of our community and with the concern for your health and safety, the transition to a full return to campus continues. Here is some important information for the upcoming term:

  • For current students, enrolled in the 2021 Fall term and earlier, you are expected to be on campus at the start of the term on January 5, 2022. Classes will be face-to-face only, with the exception of hybrid and 100% online courses in the certificate program. If you are unable to attend your face-to-face classes, you will need to defer your enrollment to the next term in which you are able to attend and notify the Registrar’s office.
  • For international students newly admitted in the 2022 Winter term, if you experience delays in obtaining immigration documents, you will exceptionally have until January 30, 2022 to be in Montréal. Accommodation measures will be possible only until that date. If you are unable to attend classes on campus as of January 31, you will have to defer your admission to the next term when you are able to be present and notify the Registrar’s office.

 

Important: as of October 30, 2021, it will be mandatory for air and rail travellers to be adequately vaccinated.

 

This full return to campus follows our commitment to provide the best learning and student experience for our entire community. We look forward to seeing you on-campus.

Please do not hesitate to contact us with any questions.

Sincerely,

 

The Registrar's Office Team

SeptembER 2021

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September 20, 2021 – Important update: Management of situations related to COVID-19

September 20,  2021 : Students

 

Hello, 

In light of recent information obtained from Public Health, we are updating our procedure for managing situations related to COVID-19. The School is proactive in quickly implementing all recommended measures to ensure your health and safety. 

As a reminder, you must select the situation that applies to you and scrupulously respect the specific instructions that are mentioned. Please note that there have been some changes to the guidelines since the beginning of the term, following new government directives. In certain circumstances, due to the low risk presented, Public Health allows you to return to campus. 

We have now centralized the information to be provided to us in a single form, to notify us of a COVID-19 related absence, as well as to report a positive diagnosis (you are no longer required to fill out the previously requested reporting form) :  

  • COVID-19 positive diagnosis: by reporting a positive diagnosis to us via this form, we will notify the teachers affected by your absence.   
  • If a positive case occurs in one of your courses, Public Health requires us to notify everyone in class that a positive case has been present on campus, anonymously. In these cases, you will receive an email from the Registrar's Office informing you of this and recommending, as a precaution, that you get tested as soon as possible. A separate communication will be sent to those involved if further follow-up is required. 

Please continue to stay informed of any new developments by visiting our website. 

Sincerely, 

 

The Registrar's Office 

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September 6, 2021 – Importante information : Procedures in case of absence – COVID-19

September 7, 2021 – Students

 

Hello,

The School is committed to ensuring the health and safety of its entire community, carefully following government and public health guidelines.

Here are the new procedures to follow if you find yourself in a situation related to COVID-19.

Select the situation that applies to you and follow the specific guidelines that are outlined. If you will be absent from one or more class sessions, fill out the COVID-19 notice of absence form. Your teachers will be notified.

If you will be absent from an exam, complete this form.

Important : if you test positive for COVID-19, and have been on campus, it is mandatory that you complete the confidential declaration form. 

Please continue to stay informed of any developments by visiting the COVID-19 page on our website.

 

The team at the Registrar’s Office

August 2021

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August 20, 2021 – COVID-19 : Back-to-school instructions

August 20, 2021

Hello,

It is with great pleasure that we welcome you to campus for the fall term. To ensure a smooth start to the new school year, we would like to inform you of the instructions and guidelines in effect at the School, which have been adopted to comply with government and public health authorities, and are applicable as of August 23.

 

Access to Buildings

Buildings will be open to the entire community. Registration and proof of identification will no longer be required. However, additional measures will be in place to ensure the safety of one and all.

 All spaces will be accessible. The capacity of meeting rooms, classrooms and study rooms (including the trading floor and labs) will return to normal.

 

Wearing a procedural mask on campus

Procedural masks will continue to be worn at all times, except during a meal.

 

Physical distancing    

No distancing: In classrooms, student association offices, student workspaces, e.g., study rooms and library.

1 metre: In common areas, e.g., hallways, elevators, washrooms, waiting room.

2 metres: In dining areas, such as cafeterias.

 

Student and community life

Student-life and extracurricular activities: These activities can be held in person in compliance with the guidelines in effect. More information on the accessibility of these activities will be provided shortly.

Orientation activities: These activities will be held in compliance with guidelines.

 

Services offered

Most administrative services (e.g., Zone Info, Student Services, Career Management Services) will be offered in person and online.

COOP (in French only): Le Cercle restaurant and the bookstore at Decelles will remain closed. All other services will be open.

Library: Open during regular hours.

Check the website of these services for opening hours.

 

Courses and Exams

Courses will be given in person, in hybrid-flexible mode (adapted face-to-face) or as scheduled.

Those international students unable to be in Montreal for the start of the fall term, or who have a medical issue preventing them from attending classes, are requested to email us.

Exams will be held in person.

 

We would like to remind you that students who have come to the School and have received a positive diagnosis are obligated to fill out the form declaring cases related to COVID-19. Moreover, for your information, we are publishing a report of the number of positive cases on campus.

 

To get an overview of the instructions and guidelines in effect at the School, we invite you to check our COVID-19 website. This site is updated regularly and according to guidelines issued by the authorities. Finally, we remind you that it is highly recommended to get vaccinated and that it is possible to move up your appointment.

 

Have a good start to the new school year

 

Office of Communications and Government Relations


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9 août 2021 – Étudiants : Modalités d’enseignement pour le trimestre d'automne

August 9

Hello,

In recent weeks, HEC Montréal has been rigorously preparing for the Fall term in order to provide you with the best possible student experience. We will continue to monitor the evolving circumstances very closely and will adapt our measures if the health situation deteriorates.

The Department of Higher Education and Public Health recently authorized the return of students to campus without physical distancing. We will therefore be able to welcome all students to class for the beginning of the term. You will shortly receive an email specifying all the health directives that will be in effect on campus.

 

Accommodations for international students

Despite the easing of Canada’s borders, we are aware that some newly admitted international students who require study permits will not be able to make it to Montréal in time for the beginning of the term. For this reason, accommodations will be made for students facing this situation. You should still continue to make arrangements to be in Montréal as soon as you receive the letter approving your study permit. See the “International students” section of our website for more information on these accommodations and the arrangements for COVID-19 vaccinations for international students.

 

Exams and evaluations

In order to minimize opportunities for plagiarism, we plan to hold Fall term evaluations and exams in person.

 

Please do not hesitate to contact us with any questions.

 

The Registrar's Office team

July 2021

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July 26, 2021 – Additionnal easing of Canada's borders

Hello,

 

The Government of Canada will soon be relaxing its border measures for people travelling to Canada for essential (students) and non-essential (family members) purposes.

Specifically, the Canadian border will be open:

 

  • As of August 9: exclusively to fully vaccinated U.S. citizens and permanent residents crossing the border into the United States.
  • As of September 7: to fully vaccinated travellers from around the world crossing international air borders.

 

For details on these new measures or to find out if you can enter Canada, visit the Government of Canada website:

 

You can also consult the document attached to this e-mail for additional information. Please note: until September 7, parents of students who would like to travel with a student over the age of majority will be considered to be traveling for discretionary purposes unless they provide proof that the student is in need of their care (e.g. disability, doctor's bill, etc.)

 

Other important information

 

Do not hesitate to contact us if you have any questions.

 

The Student Services Team 

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2021, July 8 – Message to international students

2021, July 8

Hello,

Since July 6th, the Government of Canada has relaxed the measures in effect at its borders for holders of a valid study permit, or a letter of introduction for its issuance.

Students who have received the recommended number of doses of one of the Health Canada-approved vaccines 14 days prior to their arrival in Canada will be deemed “fully vaccinated” and will be exempt from certain requirements upon arrival:

  • 2 doses : Pfizer-BioNTech, Moderna ou AstraZeneca
  • 1 dose : Johnson & Johnson

The following is a summary of the new measures in effect:

Students

  • who have received the recommended number of doses of a vaccine authorized in Canada, 14 days prior to arrival (“fully vaccinated”)

Students

  • who have received no vaccine
  • who have not received the recommended number of doses of a vaccine authorized in Canada
  • who have received a vaccine not authorized in Canada (Sinovac, Sputnik, etc.)

The changes that apply

  • You are exempted from the mandatory 14-day quarantine, including a 3-day stay at your own expense in a hotel designated by the Government of Canada.
  • You are exempted from the mandatory screening test on the 8th day of your arrival in Canada.

You must upload your proof of vaccination (QR code) to the ArriveCan application. Don't forget to download the newest version of the application.

 

The rules still in effect

  • A negative result to a screening test 72 hours prior to your flight.
  • A screening test upon arrival in Canada
  • The preparation of a quarantine plan, including the designation of your quarantine location, if you test positive upon arrival.

 

Please note: If you have contracted COVID-19 and have received only one dose of a vaccine, you must still complete the mandatory quarantine (see right column). The Canadian government does not recognize this combination.

 

Read more about this.

 

The situation remains unchanged. The rules still in effect

  • The 14-day mandatory quarantine, including a 3-day stay at your own expense (approximately $2,000) in a hotel designated by the Government of Canada, while waiting for your test result.
  • A negative result to a screening test done 72 hours before your flight.
  • A screening test upon arrival in Canada
  • A mandatory screening test on the 8th day of your arrival in Canada.
  • The preparation of a quarantine plan, including the designation of your mandatory quarantine location.

Please note: If you are not "fully vaccinated," you will still need to enter your vaccination status information into the ArriveCan app.

Read more about this.


We remind you that it is recommended that you do not arrive in Canada before August 1st; early arrival may be considered discretionary by border officials who may deny you entry. 

Important additional information

  • For your arrival, in addition to your immigration documents, you must have your document attesting your enrollment, which you can download from HEC en ligne > Documents > Attestation letters > Proof of Enrollment. For the BBA and the preparatory year, this document will be available early August.
  • The Accueil+ service will renew its activities at the Montréal airport to facilitate your arrival.
  • Visitors are still not allowed to enter the country. Therefore, parents may not accompany their children to help them settle in, with the exception of parents of students under 18 years old.In this situation, parents must obtain a written authorization from IRCC (in addition to the Electronic Travel Authorization (eTA) or visitor's visa) before they can travel. This authorization must be requested online at least 14 days prior to departure.
  • If you have technical questions, you may contact:
    • the Government of Canada COVID-19 Information Line (1-833-784-4397). The line provides resources for students and their families regarding quarantine requirements.
    • the Border Information Service (1-800-461-9999). Individuals abroad can use this service to obtain information about travel restrictions and border crossings. They can also request to be transferred to the information line listed above.

We are continuing the preparation to offer as many courses and learning activities as possible on-campus, in compliance with government and health guidelines. Note that we will have solutions to propose to you if your entry to Canada is not possible.

Please do not hesitate to contact us if you have any questions. Don't forget to keep yourself informed of any changes by consulting this COVID-19 page.

 

The Student Services Team

JuNE 2021

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June 14, 2021 – Yellow zone: relaxed measures on campus

June 14,  2021

 

Hello,

Starting today, in accordance with the deconfinement plan announced by the Quebec government, the Montréal region will move into the yellow zone.

On our campus, this means that the following public health measures and rules will be relaxed or modified.

 

Access to buildings

Buildings are now open to the entire community, but you must still sign in and out, with ID.

 

Procedural masks

Procedural masks must still be worn in common areas, corridors, classrooms, meeting rooms and the library (including cubicles).

However, masks may be removed in some cases, if it is possible to maintain a distance of 2 metres:

  • when seated at a table in the cafeteria;
  • when a staff member is working:
    • alone, in a closed office;
    • at the IT service counter or another location where there is a protective physical barrier (e.g. a screen or Plexiglas separator).

Telework

Teleworking remains the preferred option during the summer. A return to our buildings, spread out over time depending on the type of activities and operational needs, was recently announced. More details will be available in the coming weeks.

 

Educational and research activities

Educational and research activities are allowed on campus. They must respect public health measures and the adjusted capacity of premises, to comply with the prescribed social distancing rules.

 

Social activities

Social activities are now allowed outside our buildings, for groups of up to 12 (with distancing of 2 metres), but are still prohibited inside School buildings.

 

Student life activity offices

Student life activity offices are now accessible to authorized individuals. They must respect the maximum capacity of these premises and comply with all applicable measures.

 

Note that the other public health measures and rules posted on our website remain in effect. In particular:

 

Lastly, we invite you to check our website to keep up to date, since the Quebec government is planning other changes in the coming days or weeks. We will inform you of new rules at that time.

 

La Direction des communications et des relations gouvernementales

 

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June 7, 2021 – Zone orange: Easing of certain directives on campus

June 7, 2021

Hello,

As announced by the Quebec government last week, the Montreal region is now in the orange zone. This means that certain directives, related to the health situation and in effect on the HEC Montreal campus, will be lightened.

Here is a list of these adjustments.

Staff members

Teleworking remains the preferred option until further notice.

Occasional team meetings, with a limited number of people, are once again possible in person. Room capacities have been adjusted to respect a distance of two metres.

Student community

All courses are offered remotely. However, some hybrid-flexible courses can again be offered. Individuals who have this option can choose to come to School or not.

Common areas, such as the areas adjacent to the cafeterias, are accessible. Open spaces on the 1st floor of CSC and the 3rd floor of Decelles have also been set up for individual or team work. They are clearly identified on the floor plans and allow for group work, up to a maximum of 6 people.

Library

Group workspaces are open once again. The capacities of these spaces have been adjusted, are posted and must be strictly adhered to.

We remind you that all other guidelines and instructions indicated on our website remain in effect, notably those concerning the wearing of masks at all times and two-metre distancing.

In addition, students who have come to the School and have received a positive diagnosis must complete the Declaration of a case relating to COVID-19. For employees, it is their responsibility to report all COVID-19 related situations using this form

Finally, we invite you to consult our COVID-19 website regularly over the next few weeks. Further instructions will be issued as the situation evolves and as changes are announced by the Quebec government.

 

Direction des communications et des relations gouvernementales

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June 3, 2021 – Terms of payment of the governmental lump sum

June 3, 2021


Hello,

When the Québec government's budget was tabled on March 25th, 2021, a lump sum payment of $100 per term (Fall 2020 and Winter 2021) for full-time college and university students was announced. The measure is intended to recognize the inconvenience suffered in the context of the COVID-19 health emergency for the aforementioned terms. All students, including international students, are covered by this measure.

Eligible students will be invited to complete the lump sum application form beginning July 2nd on HEC en ligne. Payments will be made beginning September 15th, 2021.

For additional information regarding this process as well as eligibility requirements, visit this page (in French only for the moment, translation in progress) from the Department of Higher Education.

We will come back to you before July 2nd with more details on this procedure in HEC en ligne. Stay tuned!

Do not hesitate to contact us if you have any questions.

The team at the Registrar’s Office

 

May 2021

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May 25, 2021 –  Fall term : Important informations

May 25, 2021

Hello,

Preparation for the Fall term at HEC Montréal is well underway. Due to the progress of the current vaccination campaign, this term will mark a transition to a full return to face-to-face classes, as soon as we get the authorization from Public Health authorities. Until then, the School will adapt to situations as they develop.

THE STEPS YOU NEED TO START TAKING

We are preparing to offer as many courses and learning activities as possible in the classroom, in compliance with government and health guidelines. You should therefore start making arrangements to be in Montréal in time for the beginning of the term at the end of August. This recommendation is especially important if you need to obtain immigration documents in order to enter and study in Canada. Note that we will have solutions to propose to you if your entry to Canada is not possible.

PERSONALIZED INFORMATION TO COME

It is hard to predict what the health situation will be like this Fall. Since each program at HEC Montréal is unique, we would like to provide you with information on the expected teaching methods tailored to your program. You will receive an email from your administrative director before May 31, on which date the course schedules for the 2021-2022 academic year will be published. This email will contain additional information about your program that will facilitate your enrollment.

Feel free to contact us if you have any questions.

Sincerely,

The Registrar’s Office Team.

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May 17, 2021 – Examinations : Important Information

May 17

Hello,

In preparation for midterm examinations, please take note of the important information below:

BEFORE THE EXAMINATION


DURING THE EXAMINATION

If your exam is being monitored remotely by Zoom (in french only), your teacher will inform you a few days before. 

For examinations not monitored remotely by Zoom, here is what to do if you encounter problems :

  • Synchronous examination (to be done at the exact time)
    You will have access to an emergency support via Teams chat. A few minutes before the exam, you will be added to a new team Teams and this person will send a first chat to all students to announce her presence and will be able to assist you if you encounter a technical or other issue (physical or psychological issue, etc.). This is not remote monitoring (no open camera), but rather assistance if needed. If you do not wish to be disturbed, you are not obliged to open Teams or can disable notifications.

To avoid technical problems, make sure you have the proper equipment and connection (in french only) and that you have activated the 2nd authentication factor if you received an email for this purpose.

  • Asynchronous examination (to be done at the time that suits you best within a specific time slot)
    There will not be a support person during your examination, but you will be able to reach the IT Support by sending an email (soutien.ti@hec.ca). The office hours are Monday through Friday, 8:00 a.m. to 10:00 p.m., and Saturday and Sunday, 8:30 a.m. to 4:30 p.m. (Montréal time).

 

AFTER THE EXAMINATION

  • If you encounter a problem during a synchronous examination and are unable to complete it, or you complete it but are unsure about your performance due to the problem you encountered, you can fill out this form confirming the interruption of your examination. You must submit it no later than one hour after the end of the examination. By submitting the form, you agree that your examination will not be graded. An email will be sent directly to your teacher advising him not to correct it. This procedure is irreversible.
  • If you were absent due to illness, you have five days after the examination to submit your form along with a medical certificate.
  • If your request of absence or interruption from the midterm examination is deemed valid, the result will be deemed to be the same as that of the final examination (see section 3.3.1 of the Academic Rules and Regulations).

If you have any questions, please do not hesitate to contact us.

 

The team at the Registrar’s Office

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May 4, 2021 – Important information for international students

May 4, 2021

Hello,

HEC Montréal is preparing to offer as many courses and pedagogical activities as possible on-campus for the 2021 Fall term. Incidentally, for international students who are planning to come to Montréal, here is some important information.

Immigration Canada has announced that applications for study permits received before May 15, 2021 will be processed before August 6, 2021. Since you need a Certificat d'acceptation du Québec (CAQ) to complete your application, it will be exceptionally accepted that you file a proof that you have applied for a CAQ instead of the original document. As soon as you receive the official document, you must add it to your file.

Please note that incomplete applications due to pandemic-related closures, such as for Visa Application Centres (VACs) for which we have no information on their reopening, will only be processed once all documents have been received. The government is committed to processing all applications as quickly as possible, but you may not receive a final decision until the beginning of the Fall term. We still encourage you to continue your immigration process as soon as possible. 

In addition, it is strongly advised that you do not arrive in Canada before August 1, 2021. Prior to this date, your arrival may be deemed discretionary by the Canada Border Services Agency (CBSA), which may deny you entry into Canada.

We have prepared a guide that details all the relevant information to prepare for your arrival in Montréal, including on the mandatory quarantine. It is updated regularly with the latest developments regarding the directives issued by the governments of Québec and Canada.

Finally, we remind you that it is essential to fill out this form to notify us of your arrival in Montréal.

We will contact you as soon as new information is available. Do not hesitate to contact us if you have any questions.

The student services

APril 2021

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April 29, 2021 – Winter and summer terms: important informations

April 29, 2021
 

Hello everyone,

As the Summer term is soon to be going underway, here are some important information.

Method of course delivery

Due to the health situation in Montréal and in accordance with the Government of Québec’s directives, all Summer term courses will begin entirely via distance learning. We will re-evaluate the situation if the situation allows us to resume hybrid-flexible courses by the end of the term. 

Winter term grades

As a reminder, you have until May 21st, 2021, or no later than 5 days after all of your Winter term grades are available, to change the literal grade of one of your Winter term courses to a grade that does not contribute to your GPA. This means:

  • For a successful course: the mention “requirement met” (ES as in exigence satisfaite in French) will replace the literal grade.
  • For a failing course (grade E), the mention "non-contributing" (NC) will be added next to the grade E.

Please note that this opportunity will not be available for the 2021 Summer term. The form and all relevant details are on our website.

Resources to consult

If you have not yet done so, we invite you to visit our website. You will find the latest information on the health situation and its impact on our activities.

Building access

Circulation on campus will be kept to a minimum. If you absolutely need to come to the campus, you must follow these instructions.  

If you are on-campus during the curfew period, you should have in your possession a copy of your Summer term schedule obtained via HEC en ligne to justify your presence at the School.

Back to school

See the academic calendar or HEC en ligne to check deadlines and see if any changes have been made to your course schedule.

Visit our website as well for range of useful information.

Note that most administrative services (ZoneInfo, student services) will continue to be provided online for the 2021 Summer term.

First term at HEC Montréal?

We have prepared a guide for you. Have a look. You will find information that is sure to make for a smooth transition.

We are counting on your usual collaboration to ensure the health and safety of our community. 

Feel free to contact us if you have any questions.

Sincerely,

The team at the Registrar’s Office

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April 15, 2021 – Message from the Director

Hello everyone,

Last week, the Québec government announced a tightening of sanitary measures in many regions. For HEC Montréal, as for all universities located in a red zone, these restrictions imply a return to distance learning activities as of Monday, April 12. The progression of variants of the virus and the third wave of the pandemic are undoubtedly a concern. However, I remain hopeful. By respecting the government’s directives, exercising the utmost caution and thanks to the vaccination campaign that is currently under way, we will be able to look forward to a gradual resumption of our normal activities and a transition to campus-based teaching activities within a few months.

Final evaluations for the 2021 Winter term

We will soon be approaching the Winter term’s final evaluation period. I want to extend my sincerest wishes to our students; please know that we have your success at heart and that the teaching and administrative staff are there to support you. If you feel the need, do not hesitate to seek psychological support and to use the resources that are at your disposal.

Our Strategic Plan celebrates its one-year anniversary

April marks the one-year anniversary of our 2020-2023 Strategic Plan. In reviewing all the achievements that we have made within the framework of this major endeavor, I take full measure of the outstanding progress that has been accomplished over this exceptional year. Some projects have been postponed due to the pandemic context. Others, such as distance learning and the implementation of collaborative tools, have made spectacular strides. I am proud to realize the extent to which our agility has enabled us to implement our Plan.

In solidarity,

The Director,
Federico Pasin

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April 9, 2021 – HEC Montréal is modifying its instructions as of April 12

April 9, 2021

 

Hello,

The Quebec government has announced new instructions due to the dangerousness and the increase in the number of cases of variants linked to COVID-19 and invites universities in the red zone to hold their activities remotely as of Monday, April 12.  

In addition, recent directives communicated by the CNESST and the Ministère de l'Enseignement supérieur have led HEC Montréal to modify some of its instructions, while respecting public health rules.

 

Access to HEC Montréal

The rules for access to the School remain unchanged. Access is permitted only to members of the HEC Montréal community and authorized visitors, all of whom must show a piece of ID and register online (upon entry and exit).

  

Health measures

  • The instructions for wearing a procedural mask also remain unchanged. 

Procedural masks must be worn at all times:

    • Except when a person is eating or drinking
    • Or when a staff member is alone in a closed office or teaching alone in a closed classroom
  • Procedural masks are available free of charge at building entrances and can be recycled after use in specially marked boxes.
  • The physical distance to be respected remains at 2 meters between people. 

 

Staff members

While continuing to favour teleworking for the majority of staff, the School remains accessible for those 

  • Who cannot complete their tasks remotely;
  • Whose physical presence is necessary to perform a significant portion of their duties;
  • For whom remote work has become too difficult and who have obtained their manager's agreement to perform their tasks in person.

Curfew

  • As of April 11, curfew will again be set from 8:00 p.m. to 5:00 a.m. in Montreal and Laval. Staff and teachers working at the School will need to plan their travel accordingly. 
  • Permission from your manager is required to travel during curfew hours. 

  

Students

Hybrid-flexible courses

All courses are offered remotely. *modified on April 10, 2021

ZAP classrooms (Zones d’apprentissages en présentiel, meaning in-person learning zones) 

All ZAP classrooms remain closed at this time.

Summer term

We are closely monitoring the situation and any changes affecting the summer term will be communicated to you shortly.

Library

The library is open for use of the circulation desk, individual workspaces, and computer stations. The group workspaces are closed.

Team assignments

Team assignments will no longer be permitted on campus and newly created spaces for work in groups of up to six people or less will be closed.

Community Life

All non-educational activities will continue to be conducted remotely. Student life activity offices are accessible only to retrieve materials, accompanied by a staff member or security guard. 

Final exams 

Exam room space (by reservation) is available for those who wish to come to campus. Full details of the final exams will be announced shortly.

Student Services 

The majority of administrative services (Info Zone, Student Services, Career Management Services, etc.) continue to be offered online. Services will continue to be offered in person only for the most urgent situations and in compliance with the health measures in place. Several support resources are available.

  

Research

Research activities are permitted in the classroom.

However:

  • They must be conducted remotely when the topic of study and materials allow for it. 
  • The persons involved must adhere strictly to the health measures in effect when such activities require several people to gather.

  

HEC Montréal Executive Education

  • The vast majority of activities and courses will be held remotely, with the exception of certain activities that may be offered in hybrid-flexible format in compliance with health regulations.
  • However, our trainers will continue to have access to our classrooms for distance learning with the support of our teams.

 

Incubators and accelerators  

  • Incubator and accelerator activities will continue, but should be conducted remotely when possible.
  • Activities requiring several people in the same location should be kept to a minimum and should be carried out in strict compliance with health regulations.
  • Coworking spaces remain open for individual use by entrepreneurs.

 

COOP HEC Montréal

  • The bookstore in the Côte-Sainte-Catherine building is open. However, the one in the Decelles building remains closed for the time being.
  • The cafeteria and the caterer in the Côte-Sainte-Catherine building are open. However, the Decelles Building cafeteria remains closed.

 

COVID-19 Case/Situation Report

To ensure everyone’s safety, it is mandatory to complete the form provided on our website:

Please see this page for regular updates with the latest information.

 

Direction des communications et des relations gouvernementales

March 2021

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March 31, 2021 – Removal of graphene masks on campus

March 31, 2021

Hello,

Following the latest recommendation from Health Canada, HEC Montreal has removed the graphene procedure masks (grey and blue) on campus.

Staff and students who have them in their possession must recycle them using the specially marked boxes at the School and replace them with the blue procedure masks.

Thank you for your cooperation.

La Direction des communications et des relations gouvernementales

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March 10, 2021 – Message from the Director: National day of remembrance

March 10, 2021

Dear Students,

A national day of remembrance will be held tomorrow, exactly one year after the World Health Organization declared COVID-19 a pandemic, on March 11, 2020.

In remembrance of this day, I encourage you to observe a moment of silence this Thursday, March 11 at 1:00 p.m.

Whether you are on campus or at home, I invite you to take a moment so that, together, we can remember the people we have lost and pay tribute to the dedication of all those working on the front lines. The Québec flags at both our buildings will be lowered to half-mast in recognition of our collective grief.

The Director,

Federico Pasin

February 2021

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February 26, 2021 – Students: Wellness Program

February 26, 2021

Dear students,

As mid-term season begins, I would like to take a moment to emphasize the importance of caring for your mental health.

Your physical and mental health and your wellness are a priority for HEC Montréal. We know that human contact and social relationships are essential and an integral part of the student experience. We are trying to find safe ways to break student isolation and allow a partial return to our campuses. The recent opening of study spaces and return of certain educational activities to classrooms are the first steps in this direction.

Conditions for the 2021 summer and fall terms

After reading week, the winter term will continue remotely, with a few hybrid-flexible courses offered. The 2021 summer term will take place under the same conditions.

We hope to gradually increase the presence of students on campus so that we can all be back together for the fall term. This depends, however, on how the situation evolves and government directives. We also hope to offer remote access to students who will not be able to be present.

Mental health resources: a new service accessible 24/7

It is normal to feel stressed or anxious in the current situation. Check in with yourself regularly and talk about any mental health concerns with your loved ones.

You can also reach out to the School’s psychological support services. We have a new program that complements the Student Services’ current offering. At the initiative of student associations and with the contribution of HEC Montréal, an agreement has been made with the Québec Student Health Alliance (ASEQ): the Wellness Program, which will provide all HEC Montréal students with fast access to a professional if they need one. The service will begin on March 1 and be available 24/7.

Good luck on your mid-terms and have a restful break.

Take care of yourselves,

Federico Pasin

Director

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February 12, 2021 – New mandatory measures for your arrival in Canada

February 12, 2021 - New mandatory measures for your arrival in Canada

Hello,

The Government of Canada has announced that the following new measures will take effect as of February 22, 2021. They will apply to all travellers, regardless of their status in Canada, upon their arrival in Canada. They are additional measures to the ones already in place :

  • You must always show proof of a negative COVID-19 test that is less than three) days old, before boarding the plane. Take also a look at all the information you need to provide through the ArriveCAN application before you leave.
  • For an amount of approximately $2000, at your own expense, (1) you will have to undergo a second mandatory test for COVID-19 upon arrival by the Public Health Agency of Canada and (2) you will have to wait for the results of the test in strict quarantine at a hotel predetermined by the Government of Canada for a maximum of three days. This amount covers the test, accommodation, food, cleaning and disinfection. The list of designated hotels will be available on the Government of Canada website as of February 18, and it will be your responsibility to reserve a room prior to your arrival in Canada.
    • If you test negative, you will still be required to continue your 14-day quarantine at the location specified in your quarantine plan. This quarantine plan is still required from border services authorities. For more details, please consult our guide. A third mandatory test for COVID-19 will be requested at the end of your 14-day quarantine.
    • If you test positive, you will have to continue your 14-day quarantine at a government facility at the expense of the federal government.

We strongly advise you to remain attentive to any new information on our website.

Do not hesitate to contact us if you have any questions.

The Student Services Team

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February 9, 2021 – Message from the Director


February 9, 2021 – Message from the Director


Hello Everyone,

Last week, the Québec government issued new directives in response to recent developments in the pandemic, including specific instructions for higher learning institutions. The directives call for increased student presence on campus and give each institution some leeway to adapt this process to its own situation. Further to this announcement, you received an email announcing adjustments to certain instructions at HEC Montréal.

A partial but cautious return
The School is currently planning a partial return to campus, with both optimism and caution. I share the government’s concerns about the mental health of our student body, and understand that the distancing measures you’ve been required to follow for nearly a year have taken a toll. Now that it will soon be possible for those who so wish to return to campus for hybrid-flexible courses or to work on a small-group project, there will be some easing of the isolation that so many of you have felt. However, please keep in mind that this gradual return will only be possible with your cooperation and adherence to health measures.

Most activities to continue remotely
I would also like to reassure anyone who does not wish to or cannot return to campus that most courses will continue to be held remotely for as long as the public health situation requires, and that the School will continue to provide remote services. For staff, working remotely will continue to be prioritized in the coming months.

2nd annual Black History Month at HEC Montréal
Last but certainly not least, I draw your attention to the next three virtual events organized by the School as part of our annual commemoration of the histories of Black communities. These activities are a clear reflection of our collective will to recognize and better understand the realities of Black communities, and of our commitment to making our campus a place that welcomes and respects diversity. I applaud the initiative of the student and staff organizing committee, which is a testament to the fact that despite the distance between us, we remain a tight-knit community. We hope you will all attend!

In solidarity,

The Director

Federico Pasin

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February 5, 2021 – HEC Montréal is modifying its instructions and will increase student presence on campus

February 5, 2021 – HEC Montréal is modifying its instructions and will increase student presence on campus

Hello, 

On February 2, 2021, the Québec government announced a partial lifting of lockdown measures in the province and invited universities to increase student presence on campuses located in red zones. In accordance with the instructions issued by the Ministère de l’Enseignement supérieur yesterday, HEC Montréal is modifying certain instructions while remaining compliant with public health regulations. 

As HEC Montréal is in the red zone, the responsibility and collaboration of all members of the community will be required to ensure the success and maintenance of this partial return. To do so, compliance with all the sanitary measures in place will be absolutely essential. 

Access to HEC Montréal 

Access to School buildings is permitted only for members of the HEC Montréal community and for authorized visitors, all of whom must show a piece of ID and register online (upon entry and exit). 

Health measures 

  • A procedural mask must be worn at all times, except when: 
    • a person eats or drinks  
    • a staff member is alone in a closed office or is teaching 
  • Procedural masks are provided free of charge at building entries and can be recycled after use in one of the designated boxes. 
  • Physical distancing of two metres is still required between persons and in classrooms.  

Staff 

While we will continue to prioritize teleworking for most staff, the School will also be accessible to employees:   

  • who are unable to perform their duties remotely 
  • whose physical presence is necessary to perform a major part of their duties 
  • for whom teleworking has become too difficult, and who have obtained authorization from their manager to perform their duties in person. 

Students 

Hybrid-flexible courses and ZAP classrooms (Zones d’apprentissages en présentiel, meaning in-person learning zones)  

All courses are offered remotely. However, some hybrid-flexible courses that were scheduled for the start of the term and courses given in ZAP classrooms can resume after mid-term examinations. Details will soon be provided on this matter. 

International students  

For international students, there will be no change to the academic schedule, and there is no need to return to Montreal in the coming weeks. 

Library 

The library is open, including the loan desk, individual workspaces, and computer stations. Group workspaces will also be available, with adjusted capacities posted in each room. These rules must be closely followed at all times. 

Team assignments 

These new changes will allow groups of up to six people to gather on campus to work on academic activities outside of class, for example, to work on team assignments or to study. 

As of February 15, spaces where it is possible to work in groups of up to six people will be clearly identified. People using the rooms will still be required to keep two metres’ distance from others and wear procedural masksThese rules must be closely followed at all times. 

Student association life 

All non-educational activities are to continue remotely. Student life activity offices are only accessible to retrieve equipment, accompanied by a staff member or security guard. 

Midterm examinations 

Students can reserve a place in a room to take midterm examinations, for those who prefer to be on campus. All details on final examinations will be provided soon. 

Student Services  

Most administrative services (e.g., Zone Info, Student Services, Career Management Services) will continue to be offered onlineIn-person services will continue to be offered only for the most urgent situations and in compliance with the health measures in place. Several support resources are available. 

Research 

In-person research activities can now resume. 

However: 

  • They must be conducted remotely when the topic of study and materials allow for it.  
  • The persons involved must adhere strictly to the health measures in effect when such activities require several people to gather. 

HEC Montréal Executive Education 

  • Certain Executive Education programs or activities can be offered in hybrid-flexible format. Specific information on this topic will be sent to the persons whom this affects.  
  • Otherwise, our teachers continue to have access to our rooms for distance learning courses with the support of our teams. 
  • Certain CDL and Next AI activities may be offered in person in accordance with sanitary measures. 

Incubators and accelerators 

  • All incubator and accelerator courses and activities will be offered in person and in incompliance with sanitary measures. 

COOP HEC Montréal 

  • The Côte-Sainte-Catherine building bookstore will open as of February 8. However, the Decelles building bookstore will remain closed. 
  • The cafeteria and caterer at the Côte-Sainte-Catherine building will be open as of February 15. However, the cafeteria in the Decelles building remains closed. 

Declarations relating to COVID-19 

To ensure everyone’s safety

It is mandatory to complete the form provided on our website (hec.ca/en/COVID-19): 

Please see this page for regular updates with the latest information.  

La Direction des communications et des relations gouvernementales

January 2021

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January 15, 2021 – Message from the Director

January 15, 2021 – Message from the Director

Hello Everyone,

I would like to start by wishing you a very happy new year. I hope that the holiday break was a chance for you to restore your energy to start the year off healthy and well, and that, like me, you are heading into this year confident and motivated by the challenges before us.

To all our students, I wish you a terrific Winter term. A special welcome to those who are just beginning their journey at the HEC Montréal. I hope you will take advantage of all the exciting opportunities to learn, cooperate and exchange with others.

In a recent showing of our School’s longstanding traditions of leadership and excellence, HEC Montréal took first place in the 33rd Jeux du commerce last weekend. Congratulations to the 60 participants and to everyone who helped organize the competition!

2021 Centraide campaign

On behalf of myself and the entire School, thank you to everyone who helped make the 2020 Centraide campaign a success. The contribution of donors, the organizing committee and many volunteers was truly remarkable. We also owe a big thanks to campaign co-chairs Virginie Lefebvre and Gilbert Babin.

I am pleased to announce that Claudia Rebolledo, Professor and Director of the Department of Logistics and Operations Management, and Eric Bélanger, Account Manager at Executive Education HEC Montréal, have agreed to co-chair the 2021 campaign. Let’s all wish them a very successful campaign and, most of all, let’s support their efforts.

Updated health measures at the School

Due to recent COVID-19 developments in Quebec, stricter public health rules and a curfew are now in effect until February 8.  While we do wish to keep the number of people on campus to a minimum, teachers, researchers and certain employees can continue to work on campus, and our library remains open to students. The great care and diligence you have all shown since the start of the crisis has enabled us to continue pursuing our core missions of research and teaching.

Also, as we announced yesterday, anyone who enters our buildings is now required to wear a procedure mask. We will soon install dispensers to provide these masks free of charge, as well as special recycling bins. Please visit this page for the latest updates.

Mental and physical health initiatives and resources

In closing, I invite you to take part in Wellness Week from January 25 to 29, which will offer many initiatives and activities to take care of your mental and physical health. Psychological support resources are also available at all times for students and faculty alike. Please do not hesitate to use them if you so need.

Take care of yourselves,

The Director

Federico Pasin

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January 12, 2021 – Winter term: back-to-school and access to the buildings

January 12, 2021 – Message to the students

Hello,

If you have not yet done so, we invite you to read the latest updates on the health situation and their implications for the School's activities. The measures in place since mid-December will continue to be in force: all courses are given remotely, and we still want to minimize physical presence in our buildings.

Building access

If you absolutely need to come to the campus, you must follow the instructions below:  

  • Your student card, or your schedule obtained via HEC en ligne > Manage Classes, is now required to gain access to the campus.
  • Register with your HEC ID when you enter and exit the School.
  • From now on, only the procedural mask is now permitted to be worn at all times on campus. The School will provide you with one free of charge at the School’s entrance.
  • If you are placed under mandatory quarantine, you are not allowed to come to campus.
  • Wash your hands regularly.
  • Keep a distance from other people while inside the buildings.
  • If you have been tested positive for COVID-19, you are required to complete the declaration form, which is available on this this page.
  • If you are on-campus for the evening courses, due to curfew obligations, we strongly recommend that you have in your possession a copy of your Winter term schedule obtained via HEC en ligne to justify your presence at the School.

Back to school

See the academic calendar or HEC en ligne to check deadlines and see if any changes have been made to your course schedule.

Visit our website as well for range of useful information.

Note that most administrative services (ZoneInfo, student services) will continue to be provided online for the 2021 Winter term.

First term at HEC Montréal?

We have prepared a guide for you. Have a look. You will find information that is sure to make for a smooth transition.

Finally, we wish to remind you that you have until January 22nd, 2021, or no later than 5 days after the publication of all your marks for the Fall term, to take advantage of the option to transform the literal grade of one of your Fall term courses into an “requirement met” (ES or exigence satisfaite in French) or “failure” (E or échec in French) grade. The form and all relevant details are on this page.

We invite you to consult the Information and Instructions site to keep yourself informed of all COVID-19 related measures. We are counting on your usual excellent collaboration to ensure the health and safety of our community.

Feel free to contact us if you have any questions.

Sincerely,

The team at the Registrar’s Office

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January 7, 2021 – Message to the students

January 7, 2021 – Message to the students

Dear Students,

We wish to inform you of the impact that yesterday’s announcement issued by the Quebec government will have on our campus from January 9th through February 8th, 2021, subject to new directives by the Government.

The measures in place since mid-December will continue to be in force until February 8th, 2021. This means that we are authorized to continue pursuing our key missions of teaching and research as much as possible remotely. During this time, we still wish to minimize physical presence in our buildings:

  • Academic activities will continue as planned, in keeping with the restrictions in force since October 1 (red zone) and those in force since December 8, requiring masks or face covering to be worn at all times while in our buildings. On-campus and hybrid-flexible courses will continue to be given remotely at least until February 8th.
  • The Library will remain open during the hours listed on their website.
  • All scheduled on-campus student activities (ex. orientation activities, etc.) are postponed until after February 8th.

Because they are non-essential services, the cafeteria and the School’s COOP store will be closed in keeping with government restrictions until February 8th, 2021. You are still able to place orders online for books for Winter term courses that began remotely. They can be delivered to your home.

If you really need to come on campus, keep in mind that you will be required to follow the health rules at all times (wear a mask or face covering, 2-metres distance, registration at entry and exit, frequent handwashing).

Please consult this page for regular updates with the latest information.

La Direction des communications et des relations gouvernementales

DEcembER 2020

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December 18, 2020 – Message from the Director

Hello everyone,

We’ve nearly reached the finish line of this term, bringing a close to a fall season that was quite unique. I know that each and every one of you have given your all to overcome the challenges posed by the pandemic. Students, faculty, staff members: I thank you once again for your efforts.  

I would like to thank all the teachers, with a word in particular to our lecturers, many of whom felt the impact of the pandemic on more than one level. First in their work environment outside of the School, where they most certainly experienced a turbulent period, and second, in their teaching of the courses at HEC Montréal, which required a healthy dose of flexibility. Their commitment to the students and the university is admirable, and I can only commend the enrichment that their respective professional experiences bring to the School’s activities.

If you haven’t already done so, I urge you to familiarize yourselves with the specific measures that we’ve put in place in response to the new government directives for the period from December 17 to January 11, 2021. I ask that you continue to strictly comply with these regulations. If everything goes well, they will make it possible for us to consider the 2021 winter term with caution, increasing our chances of reintroducing certain face-to-face activities as soon as possible. This is my personal wish, and I know that you all share it with me. Be vigilant!

I would like to wish you all a wonderful, well-earned Holiday season. Take good care of yourselves and rest well!

Federico Pasin
Director


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December 16, 2020 – Message to the students

December 16 – Students

Dear Students,

We wish to inform you of the impact that yesterday’s announcement issued by the Quebec government will have on our campus from December 17, 2020 through January 11, 2021, subject to new directives by the Government.

First and foremost, please note that you will not be able to access our buildings from December 22, 2020 at 5 PM through January 4, 2021 at 7 AM.

We are authorized to continue pursuing our key missions of teaching and research from December 17 to 22, 2020, and from January 4 to 11, 2021. During this time, we wish to minimize physical presence in our buildings:

  • Academic activities (evaluations, writing) will continue as planned, in keeping with the restrictions in force since October 1 (red zone) and those in force since December 8, requires masks or face covering to be worn at all times while in our buildings. On-campus and hybrid-flexible courses will continue to be given remotely at least until January 11th.
  • Students who have reserved a spot in a classroom for their exams are still authorized to come to campus. Other students are strongly advised to stay home.
  • The Library will remain open during the hours listed on their website.
  • All scheduled on-campus student activities (ex. graduation photos, orientation activities, etc.) are postponed until after January 11.

Because they are non-essential services, the cafeteria and the School’s COOP store will be closed in keeping with government restrictions, from December 23, 2020 through January 11, 2021. As an exception, you will be able to place orders online for books from January 4 - 11, 2021 for Winter term courses that will begin online. They can be delivered to your home.

Note that the Winter term will start as scheduled, on January 7, 2021, with the exception of MBA classes which will resume remotely on January 4, 2021.

If you really need come to campus, keep in mind that you will be required to follow the health rules at all times (wear a mask or face covering, 2-metres distance, registration at entry and exit, frequent handwashing).

Please see this page for regular updates with the latest information.

Direction des communications et des relations gouvernementales


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December 8, 2020 – COVID-19 – HEC Montréal tightens restrictions

Hello,

HEC Montréal is announcing additional safety measures effective Wednesday, December 9 until the holiday break begins.

These measures are being implemented in light of the significant increase in COVID-19 cases in the general community, as well as a few confirmed cases at HEC Montréal in recent days. Rest assured that the School is following the situation very closely and cooperating with public health authorities to apply all necessary safety measures. Please note that all affected persons have already been notified or placed in preventative isolation.

Masks must be worn at all times

  • A procedure mask or face covering must now be worn at all times inside our buildings and cannot be removed once you are settled in a classroom, study room, the library or the cafeteria. All members of the HEC Montréal community—students, teachers and staff—must follow this instruction. Only employees who have a closed office and who are working alone can remove their mask once settled at their desk.

The following restrictions also apply:

  • Movement around campus will be kept to a minimum. However, our buildings will remain open so that teaching and service provision can proceed.
  • The School’s buildings are open for:
    • Employees:
      • who cannot do their jobs remotely
      • whose physical presence is necessary to perform a major part of their duties
    • Essential research activities that cannot be done remotely.
  • The library is open for students who wish to study there, however, specific instructions not to move any furniture and to maintain 2 metres’ distance will apply at all times.
  • Please remember to maintain the required 2 metres’ physical distance from other people at all time. We are counting on your cooperation.

These measures will help us minimize risks as we near the holiday break, and to continue doing our part to curb the spread of the virus.

Please see this page for regular updates with the latest information.

La direction des communications et des relations gouvernementales

novembER 2020

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November 24, 2020 – Message from the Director

Hello everyone,

It is reassuring to see a glimmer of hope on the horizon. By continuing to follow the health measures in place to prevent the spread of the virus, our health system will remain steady until a vaccine arrives. The promise of a vaccine naturally gives us a bit of hope and a welcome dose of optimism.

Some much-needed downtime 

Fall term ushered in a host of challenges for everyone, and with it, stress and fatigue. The decision to push back the start of the Winter term is intended to provide our teachers and students with additional time to rest. I am happy to share that, in the same vein, the Administration has decided to grant two additional vacation days to regular or temporary employees with benefits. The Human Resources Office will provide further details on this matter soon. Our entire community will receive some well deserved downtime.

Conversations with the community 

Month after month, we have worked and studied remotely, preventing us from meeting face to face and deepening our ties. It has always been my wish to address our community on a regular basis. I believe this is still as important as ever, and will continue doing so going forward.

However, I do wish to take things further. With the end of the year just around the corner, I would like to announce that, starting in the coming weeks, I will be meeting with each of the School’s departments. By meeting in smaller groups, we will be able to take stock of your particular realities and discuss them more directly. I will also have the pleasure of meeting with faculty members at the Professors’ Assembly, as well as student association representatives.

Centraide fundraising campaign 

The fundraising campaign, led by co-presidents Virginie Lefebvre and Gilbert Babin, is going strong. I thank our student associations who have pitched in by making an excellent video to appeal to the generosity of the student body. I would also like to highlight the wonderful work of the organizing committee that has supported our co-presidents by organizing various funding activities. Now more than ever, it is essential to show generosity toward those who are less fortunate. Whether you choose to give by payroll deductions or a one-time donation, every bit helps, and I thank you for it. 

Institutional Policy on Equity, Diversity and Inclusion (EDI) 

Last but not least, I am very proud to have unveiled our EDI policy a few days ago. This is an important step in bringing to life our strategic plan, which aims to provide a caring campus and place of study, work and life for our student body and all employees.

Let us stay the course!

The Director,

Federico Pasin

OctobER 2020

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October 30, 2020 – Message from the Director

Hello all,

While people are feeling a range of emotions in response to the government’s four-week extension of health measures for the Montréal area, I hope that our community remains optimistic and prudent. The health situation in Montréal is on track to stabilize, which is encouraging considering the gloomy scenarios we heard at the start of the second wave. I am asking you to make an extra effort, and to continue following public health directives as well as the School’s instructions.

In light of recent events at the University of Ottawa and Concordia University, I feel it necessary to address the importance of academic freedom and free speech. It is my deeply held conviction that universities, in terms of their fundamental missions of teaching and research, must be places where people are free to express themselves and discuss sensitive topics. Yet, this freedom must be exercised with care. When we carefully address sensitive topics while providing appropriate context, choosing the right expressions and remaining sensitive to how the conversation is developing, I believe we are on the right track. Please know that for any situation of perceived racism involving members of our community, be they faculty, staff or students, we have policies and processes in place that allow us to manage such a situation in a very focused way and by listening to the people involved.

On a more optimistic note, I would like to share with you that construction on our new building downtown is still ongoing and coming along nicely. This is also true of our 2020-2023 strategic plan. The plan underscores our determination to establish ourselves as a major hub for research in sustainable development and business ethics. I am pleased to announce that Professor Luciano Barin Cruz from the Management department has been charged with implementing this aspect of the strategic plan. I thank him for the enthusiasm and rigour he brings to the table.

On a very different topic, I would like to draw your attention to the Open House virtual activity scheduled for November 8. What a great challenge! My sincere thanks to all the teams who are working hard to make this activity a success. I encourage employees and students alike to share this event on social media. After all, each and every one of us is an ambassador of HEC Montréal.

To our student body, keep in mind that we need as many of you as possible to complete the survey you received from the Registrar’s Office. We sincerely hope to receive your feedback, as we are very determined to improve your student experience in the 2021 Winter term.

Halfway through this semester, in the middle of the evaluation period, I am aware of the inevitable accumulation of stress and fatigue experienced by members of our community. I want you to know that we are determined and proactive in implementing solutions to meet the challenges related to the pandemic. In fact, we have recently made several adjustments to our computer systems to improve their capacity and reliability prior to the exam period. We will continue our efforts in this regard in preparation for the final exam period.

Take care of yourself.

The Director,

Federico Pasin

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October 16, 2020 – Message from the Director

Hello everyone,

As the first half of this 2020 Fall term will shortly be coming to an end, I would like to begin this message by expressing my gratitude for the disciplined efforts and demonstrated solidarity of our entire community. Despite the recent tightening of the public health guidelines applicable to the Montréal region, we will continue to adapt in order to pursue our mission while striving to minimize the possible drawbacks.

Since we announced, in early October, that the 2021 Winter term would take place online for the student and faculty community, the pandemic has evolved rapidly. It now seems prudent for us to announce that insofar as staff members are concerned, we will continue to resort to remote work for the entire winter term. This decision is based on a simple observation: we will never make any compromise when it comes to the health and safety of our community.

On this matter, public and mental health experts are unanimous: faced with upheavals of such magnitude, especially given the unprecedented duration of this pandemic, it is quite normal that you should experience ups and downs. I want to reiterate how important it is to me that you take care of your psychological health. Valuable resources are available to you, and I urge you to use them if you feel the need:

Even in these uncertain times when we are daily called upon to constantly demonstrate our resilience, I am happy to share with you that our quest for excellence remains unflappable. We have indeed recently hosted a delegation – in a virtual way of course – in order to renew our EQUIS accreditation, a prestigious recognition given to the world’s best management schools. I also want to acknowledge the achievements of the members of our community. Despite the circumstances, the students and our faculty members continue to distinguish themselves by the thoroughness and excellence of their work.

In closing, I take this opportunity to wish the best of luck to our students for whom the period of intra-quarterly exams and assessments will be in full swing for the next few days. I hope that the mid-term break will allow you all to benefit from a well-deserved pause.

The Director,

Federico Pasin

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October 6, 2020 – Students: Maximum alert (red zone): HEC Montréal adds further restrictions

Students

October 6, 2020

Hello,

Further to the announcements made by the Quebec government yesterday for regions placed on maximum alert (red zones), HEC Montréal is announcing further restrictions to take effect October 8 for the duration of the maximum alert.

Students

  • All hybrid-flexible courses will switch to distance learning.
  • Student services will be provided in person only for the most urgent situations and in compliance with the health measures in place.
  • You are required to wear a face covering or mask at all times when moving about the School. You can remove it when you are stationary in a classroom, study room, the library or the cafeteria, provided that you are able to follow the distancing rules.

The School is very sensitive to the fact that this situation may be difficult for the members of its community. Students who are in a tough situation can always contact the support services offered remotely by Student Services.

Student life activities

  • Student life activity offices are closed. All activities and events scheduled to be held in
  • person must be held remotely or postponed.

Library

  • Prioritize carrying out activities and studying remotely. The library will remain open for borrowing items at the counter and for the use of individual workspaces (including the section with white tables). This also includes computer stations. In addition, the teamwork rooms are as of now converted into individual-work rooms. This will be the case until further notice. In all cases, you must closely follow the health measures in place.

COOP HEC Montréal

  • The cafeteria and the Côte-Sainte-Catherine bookstore will remain open for the moment. However, the Decelles building cafeteria is closed.

Courses offered by Executive Education HEC Montréal

  • All activities and courses will be held remotely.
  • Faculty have access to rooms prepared by Executive Education and its support staff so that courses can be delivered.

Note that all activities not specified in this message will be held remotely or postponed.

Reminder for the entire HEC Montréal community

It is prohibited to come to campus if you have symptoms (e.g., cough, fever or difficulty breathing), are waiting for a screening test, have tested positive for COVID-19, or have been in contact with a person who has tested positive. In any of these cases, it is highly important that you complete the following form:  

New COVID Alert mobile app

We encourage you to download the free COVID Alert mobile app, provided by the Government of Canada. Use of this app is voluntary. The app will notify you if you have been in contact with a person who recently tested positive for COVID-19. It will also refer you to the relevant information on what to do if you receive this notification, and informs other app users when they have been in close contact with someone who has reported testing positive for COVID-19 through the app, anonymously and without sharing personal information.

Please check this page for regular updates on the latest information. Thank you for your cooperation.

  

Direction des communications et des relations gouvernementales

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October 6, 2020 – Staff and faculty : Maximum alert (red zone): HEC Montréal adds further restrictions


Staff and faculty

October 6, 2020

Hello,

Further to the announcements made by the Quebec government yesterday for regions placed on maximum alert (red zones), HEC Montréal is announcing further restrictions to take effect October 8 for the duration of the maximum alert.

 

  • The new instructions require us to limit our movement on campus, while maintaining as many teaching activities and services as possible.
  • While we will continue to prioritize teleworking for most staff, our facilities will remain open for:
      • Employees who are unable to perform their duties remotely
  • Employees whose physical presence is necessary to perform a major part of their duties
  • Employees for whom teleworking has become too difficult, and who have obtained authorization from their manager to perform their duties in person.
  • Faculty who teach hybrid-flexible courses or who teach remotely from a classroom can, if they so wish, access their classroom to offer their courses starting October 8.

 

The School is very sensitive to the fact that the current situation may be difficult for some of our staff. We encourage you to use the Employee Assistance Program (EAP) if you need it, for help finding solutions to certain challenges that may be affecting your personal or professional life.

Research

  • Research activities must be conducted remotely if the subject of study and required materials make it possible to do so.
  • Research activities requiring several persons to congregate in the same place must be reduced to a minimum number of people and conducted with strict adherence to the health rules in effect.

Incubators and accelerators

  • All incubator and accelerator courses will be given remotely.
  • Incubator and accelerator activities are maintained, but must be conducted remotely whenever possible.
  • Activities requiring several persons to be present in the same place must be kept to a minimum number of people and be conducted with strict adherence to the health rules in effect.

Courses offered by Executive Education HEC Montréal

  • All activities and courses will be held remotely.
  • Faculty have access to rooms prepared by Executive Education and its support staff so that courses can be delivered.

COOP HEC Montréal

  • The cafeteria and the Côte-Sainte-Catherine bookstore will remain open for the moment. However, the Decelles building cafeteria is closed.

Note that all activities not specified in this message will be held remotely or postponed.

Reminder for the entire HEC Montréal community

It is prohibited to come to campus if you have symptoms (e.g., cough, fever or difficulty breathing), are waiting for a screening test, have tested positive for COVID-19, or have been in contact with a person who has tested positive. In any of these cases, it is highly important that you complete the following form:  

New COVID Alert mobile app

We encourage you to download the free COVID Alert mobile app, provided by the Government of Canada.

Use of this app is voluntary. The app will notify you if you have been in contact with a person who recently tested positive for COVID-19. It will also refer you to the relevant information on what to do if you receive this notification, and informs other app users when they have been in close contact with someone who has reported testing positive for COVID-19 through the app, anonymously and without sharing personal information.

Please check this page for regular updates on the latest information. Thank you for your cooperation.

 

Direction des communications et des relations gouvernementales

september 2020

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Septembre 30, 2020 – Montréal on Red Alert – new directives for on-campus activities

On October 1st, Montréal will be entering the red alert level, and HEC Montréal is adapting its instructions regarding on-campus presence to ensure everyone’s safety. Check this page regularly for the latest information.

  • Students
    • The School’s facilities will remain accessible for the hybrid-flexible courses, studying and essential research activities.
    • If you have symptoms or have tested positive for COVID-19, you are not permitted to come to the School.
    • You are required to wear a face covering or mask at all times when moving about the School, but may remove it when you are stationed in a classroom, study room, the cafeteria or the library.
    • The library, study areas and group work rooms remain available, but with stricter distancing rules. The maximum number of persons permitted in each room has been reduced and clearly indicated.
    • All ZAP (Zone d’apprentissage en présentiel) classrooms will remain closed.
  • Hybrid-flexible courses
    • Hybrid-flexible courses will proceed as planned with the physical distancing rules. Face coverings or masks remain mandatory when moving about the School, but can be removed when you are stationed in classroom. Please keep an even greater distance from your colleagues if possible.
  • Staff members
    • All staff whose duties are essential must continue to report to work in person. This affects the following services: all maintenance workers in Space Planning Services, Facility Management Services and Security Services. This could also apply to other services, for example IT services, based on the variable needs expressed by management.
    • The rules on wearing a face covering or mask are still in effect—they are mandatory when moving about the school, but can be removed when stationed in front of the class or at your workstation, respecting distancing rules.
    • If you have symptoms or have tested positive for COVID-19, you are not permitted to come to the School.
    • The School’s facilities will remain accessible for essential research and teaching activities, however, all other activities will switch to remote format.
    • We encourage employees to work remotely, however, they will still be able to access the School’s facilities.
    • It is prohibited for teams of employees to meet in person
  • Executive Education courses offered
    • Training courses offered by Executive Education will proceed with the physical distancing rules. Face coverings or masks remain mandatory when moving about the School, but can be removed when you are stationed in classroom. Please keep an even greater distance from your colleagues if possible.
  • Student life activities
    • Student life activity offices are closed, except for those who need to return to collect materials or mail. All activities and events that were scheduled to be held in person must be held remotely or postponed.
  • Conferences and events
    • All conferences and events scheduled to be held in person must be converted to virtual format or postponed.
  • Bookstore and cafeteria
    • Catering services, the cafeteria and the Côte-Sainte-Catherine bookstore will remain open for the time being. However, cafeteria activities in the Decelles building will be suspended as of Monday October 5th.

Activities not specified in this document will all be held remotely or postponed.

We wish to inform you that the School will soon acquire equipment that will allow us to be even more efficient in our disinfection operations. We will continue to update you on developments.

Thank you for your cooperation.

La direction des communications et des relations gouvernementales

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September 28, 2020 – Message from the Director: Important information – 2021 Winter term format

Hello,

The School’s management has carefully analyzed the pandemic situation and has determined that prudence will guide our actions in planning activities for the 2021 Winter term.

We have decided that the 2021 Winter term will be of a similar format to the current 2020 Fall term, i.e. mostly remote, with some hybrid-flexible courses and targeted face-to-face activities, if the situation allows it.

We will adapt our learning environment as the situation evolves between now and the beginning of the winter term, and we will get back to you with details by the opening of the registration period on November 11. However, similarly to the Fall term, all courses will be available remotely.

Rest assured that the details coming in the next few weeks will take into account the diversity of situations experienced by all members of our community. We will continue to demonstrate benevolence, rigour and creativity in the deployment of this semester. We know that this decision will have a significant impact on everyone, especially our international students, and we will do everything we can to minimize any inconvenience.

Finally, as the Government of Quebec is preparing to raise the alert level to red for the Montreal region later today, we advise you that a separate communication on the effects on the School's activities will be sent to you as soon as possible.

Let's stay safe and secure. 

The Director,

Federico Pasin

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September 25, 2020 – Message from the Director

To All Members of the HEC Montréal Community, 

The pandemic situation remains concerning for the Montréal area. Earlier this week, the Québec government upgraded several regions to orange alertwhich means more restrictive health measures to curb the spread of the virus. Not surprisingly, this is having an impact on the School’s activities. Checour website often for updates on the latest news. 

For the sake of transparency, I wish to share with you that the Public Health Department (Direction de la santé publiquehas informed us that five HEC Montréal students have tested positive for COVID-19. I assure you that we have followed the contact tracing protocol to the letter, and that all persons who were in contact with these students have been contacted. Staff members who are in charge of managing COVID-19 cases at the School are making every effort to be highly proactive and cooperative with government authorities to ensure your health and safety. 

In response to the alert level upgrade, the Office of Communications and Government Relations sent you an update on Monday regarding adjustments made to certain activities on campus. If you have not already done so, please read the message carefully. In-person courses and academic activities will continue as scheduled, but for safety reasons, we deem it necessary to suspend all extracurricular activities, conferences and student life activities. They can, of course, be held online. For staff members, we ask you to continue working remotely. We will continue to closely follow the situation and will react promptly to whatever circumstances arise. 

I remind you that you are prohibited from coming to campus if you have symptoms (e.g., cough, fever, difficulty breathing, etc.), are waiting for screening results, have tested positive for COVID-19 or have been in contact with a person who has tested positive. In such a case, it is also highly important that you complete one of the following forms (available in French only):  

I could not agree more with the unanimous call made by authorities. The course of the pandemic will depend on each and every one of us. Universities are a wonderful environment for exchanging ideas, one which we must preserve by demonstrating responsibility and solidarity toward one another. We all have the power to stop the spread of the virus by fully complying with public health measures.  

I have confidence in you. Every action counts. 

In solidarity, 

The Director, 

Federico Pasin 

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September 21, 2020 – Orange alert: The School adjusts its activities

Yesterday, Montreal went on orange alert and HEC Montreal adapted its activities to the new guidelines issued by the Quebec government to ensure everyone's safety.

Access to our buildings

  • The School's offices and meeting rooms remain available;
  • All staff members whose duties require attendance at the School must continue to report for work;
  • Telework continues to be the preferred option for employees who are able to complete their tasks remotely;
  • If managers wish to organize coordination meetings within their teams, they should be held sporadically and with as few people as possible;
  • We ask students who organize face-to-face meetings to limit them and, if possible, to meet remotely.

Hybrid-flexible courses

  • The students and teachers concerned can choose whether or not to attend the School;
  • Teachers who decide not to offer a face-to-face session must notify students;
  • If a face-to-face session is cancelled, the distance learning session will be maintained.

Courses offered by Executive Education

  • The training offered by Executive Education is maintained.

Activities organized by student associations

  • All scheduled face-to-face activities and events must take place remotely or be rescheduled at a later date;
  • All ZAP (Zone d'apprentissage en présentiel) classrooms are closed until further notice.

 Conferences and Events

  • All scheduled face-to-face conferences and events must be held remotely or postponed to a later date.

Positive cases confirmed by Montreal public health

Following a Public health investigation, HEC Montréal was informed of three positives cases on its campus.

In accordance with its usual protocol, Public health traced all the individuals that were in contact with the positive cases and they were given specific instructions to follow;

We ask the HEC Montréal community to maintain its efforts to limit the spread of COVID-19 and to respect all sanitary measures put forward. In addition, we ask that you pay special attention to the follow guidelines:

Carefully watch the mandatory video if you must come on campus:

 Fill out the COVID 19 Declaration of absence

Students

You are required to fill out the declaration form (in French) if you:

  • are waiting for a screening test
  • have tested positive for COVID-19
  • have been in contact with a person who has tested positive, or
  • have just returned from a trip and have tested positive for COVID-19.

Faculty and employees

You are required to fill out the COVID-19 declaration of absence form (in French), if you:

  • are absent from work due to coronavirus-related circumstances 
  • are unable to telework as a result of COVID-19; 
  • This form must be completed whenever there is any change in your situation or in the justification of your absence.

To stay up to date, please consult regularly our hec.ca/en/COVID-19 web page.

La Direction des communications et des relations gouvernementales

 

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September 11, 2020 – Message from the Director

Hello everyone,

I am pleased to see the creative and dynamic manner in which the entire HEC Montréal has come together to start this Fall term. Our mutual sense of solidarity has paved the way for organizing various activities responsibly and safely, both on campus and remotely, and fills us with optimism for carrying on with our work. To date, our students as well as the associations guiding them through their orientation activities have behaved in an exemplary manner, and I urge them to stay the course throughout the term. The management will closely monitor the evolving circumstances and will adapt our operations to ensure your continued health and safety.

The start of a new academic year generates tremendous excitement and energy within our community. Despite the pandemic-related restrictions imposed upon us, we will look to the future with confidence and boldness. Our ambition to make steady progress so that we remain one of the best business schools in the world is more evident than ever.

Soon we will be starting to implement our 2020-2023 Strategic Plan, a centerpiece in the development of our School. The initiatives that will be deployed in the coming months will enable us to meet the challenges of the coming years with relevance and agility, in particular in the fields of learning experience, research, use of digital technology and evolution of our working methods. Exciting prospects are opening up to us and I look forward to seeing us all at work on this important project.

Since mid-March, the School has deployed all the resources necessary to mitigate the impact of the pandemic for our entire community. Such goodwill and support for one another extends beyond the walls of our campus. The fundraising campaign for Centraide (United Way) will be back this fall, from November 16 to 27. Although the activities will adopt a different format this year, I am fully confident that our two co-chairs for the 2020 edition, Gilbert Babin, professor and director of the Department of Information Technologies, and Virginie Lefebvre, registrar, will outdo themselves in originality to help us achieve our goals for this year’s campaign. They will get back to you shortly with details.

The term has started in a promising way and we must keep up the momentum with our efforts and discipline with regard to complying with public health guidelines and demonstrating resourcefulness in our teaching and research activities.

The Director,

Federico Pasin 

 

August 2020

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August 21, 2020 – Message from the Director

Hello everyone,
 
I hope you have enjoyed the summer. In less than two weeks, we will start a new academic year that, in many ways, will be unprecedented. Each new school year brings renewed energy and marks the beginning of a new phase in life for many. It also rhymes with new skills and knowledge, innovation and rigour. This year will be no exception! We are starting a new chapter—let us seize every opportunity.
 
I will begin by addressing our new students who are just starting at HEC Montréal. I welcome you most wholeheartedly to our school. You are joining a tight-knit community that always seeks out ambitious challenges and pushes the boundaries of knowledge.
 
I also want to welcome back to the School all returning students, albeit remotely. Despite having to put most of our courses online due to the current situation, I can proudly say that the School and student associations have made great efforts to provide some targeted in-person activities on campus. We are sincerely committed to providing you with a very rich student experience. For those of you who, for a range of reasons, cannot come to Montréal, rest assured that we will do all we can to provide you with a dynamic experience that is similar to what is happening on campus.
 
Fortunately, the School can rely on the excellence of its faculty. They have had a busy summer adapting their courses to distance learning or hybrid-flexible modes (the later courses conducted simultaneously in person and via distance learning through Zoom or Teams platforms). I sincerely thank each and every one of them. Moreover, we could not have adapted so deftly to the pandemic situation without the dedication and invaluable support of our administrative staff, who have demonstrated great creativity to ensure that academic and research activities could proceed. Thank you to all.
 
I am confident that this fall term will reveal our resilience and our significant capacity for innovation. The projects are stimulating and motivating, and the ongoing crisis is a unique opportunity to draw upon our ingenuity to implement our strategic plan.
 
I am very pleased to be getting back in touch with you and I wish our students every success. Remember that, even remotely, all the School’s resources are still available to help you succeed.
 
Have a great start to your term!
 
The Director,

Federico Pasin                

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August 5, 2020 – International students : essential informations and required actions

To our international student community,

We hope this message finds you healthy and safe. Fall term is fast upon us. As the development of the pandemic remains unpredictable, we felt it important to contact you to provide clarity on a few matters of concern to you as you begin or continue your studies at HEC Montréal.

For international students newly admitted for the 2020 Fall term

If you are currently outside of Canada

Students whose student permit applications were submitted or approved after March 18, 2020:

  • are not authorized to enter Canada and should not plan to travel to Canada until border restrictions are lifted. Canadian borders are closed (this closure is subject to periodic renewal). Stay informed on the latest developments on our website;
  • You should already have started the immigration process. This applies even if all your courses are given remotely and you will not be physically present in Canada this fall, so that you can prepare for any development of the pandemic for the 2021 Winter term that would allow you to attend classes in person.
  • Mandatory:
    • As the pandemic has caused exceptional delays, make sure to begin the study permit application process as soon as you receive your CAQ. Once you receive your approval letter for your study permit, please upload it.

    If you are currently in Canada

    • Mandatory: you must submit your immigration documents (CAQ, study permit and passport) on HEC en ligne by September 14, 2020, at 11:59 p.m.

    If you have questions, please see our website or email us at sae.accueil@hec.ca.

    For all international students (currently studying and newly admitted) in the 2020 Fall term

    • Students who held valid study permits before March 18, 2020 are authorized to return to Canada. However, you must provide written proof of your 14-day quarantine plan when you arrive in Canada, including where you will stay and how you will get to your home.
    • Insurance: In accordance with the law, all international students are automatically signed up for insurance with Sunlife for the duration of the school year. See this page explaining the different scenarios depending on the date of your arrival in Canada, as well as the various administrative processes for credit and refunds. Stay tuned for a webinar on this topic. 
    • As of today, the mode of course delivery for each course is posted on HEC en ligne

    For international students who are currently studying and will graduate in the 2020 Fall term

    See this page detailing the changes in effect as of July 22 to the Programme de l’expérience québécoise (PEQ – Québec experience program), a fast track to permanent residence. Contact Student Services for more information.

    We are working tirelessly to make sure that this Fall term meets your expectations. Stay tuned for further communications. We will be keeping you updated on all developments that might affect you.

    If you have further questions, please feel free to write to us. 

    Yours truly,

    The team at the Registrar’s Office

    June 2020

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    June 3, 2020 – Message from the Director

    Hello everyone,

    I hope this message finds you all safe and well. While some of our colleagues are in their second week back at the School, a new group of employees returned to campus on Monday for the first time since March 13.

    In recent days, the Quebec government has announced the scenarios it foresees when higher-learning institutions resume on-campus activities in the fall. These scenarios involve a partial or full return to in-person classes.

    We are receptive to the government’s arguments on the importance of offering a portion of our courses in person, so that students stay motivated and engaged, and persevere toward academic success. Several additional principles have guided us in defining our options for organizing teaching activities for the 2020-2021 school year.

    The first such principle is our capacity to ensure the health and safety of all staff and the student body. The second is not to leave any student behind who, for any number of reasons, may not be able to come to campus due to the ongoing pandemic. The third is to promote a rich learning experience. The fourth principle that we have chosen is to have a robust mode of operating that can withstand a potentially negative scenario in the fall, for example, in the event of another lockdown. Last but not least, the fifth principle is to allow some flexibility for students and teachers.

    In keeping with these principles, this fall, students will be able to take all courses remotely. Some courses will be offered in a hybrid-flexible format, meaning both remotely and in person. Students in hybrid-flexible courses will be able to physically attend some class sessions, depending on our occupancy limits.

    We are quite aware that it will be complex and challenging to adapt courses to toggle between in-person and distance learning. We are very appreciative of our teachers who will take on this immense task, as well as the Learning and Pedagogical Innovation Office who support them with infinite creativity and ingenuity. I sincerely thank them.

    Adapting our campus to the new normal is no small feat either. We must take into account a host of details to minimize contact between people and adhere to physical distancing rules. A few of the measures the School has adopted to provide a safe environment include turning hallways into one-way corridors, limiting the maximum occupancy of elevators to two people and adjusting certain workstations in offices providing direct service to the public. As staff gradually return to campus, we will be able to assess how well these measures are working and determine just how many students can be on campus when the time comes. This will also help us determine what will be the most appropriate teaching arrangements.

    As we all look toward the future, I would like to take the opportunity to express my sincere gratitude to all the teams at the Office of the Academic Programs, who, as they are wont to do, have achieved—let’s just say it—a colossal feat in transitioning the Winter and Summer terms into distance-learning mode. They have acted with diligence and professionalism in responding to our community’s many questions and requests for detailed information, and have worked tirelessly to make the transition as painless as possible. I salute and thank all these teams!

    Lastly, as we wrap up our twelfth week since our buildings were closed, I would like to remind you that although there is physical distance between us, we remain a tightly knit community. Despite the understandable highs and lows that the pandemic may cause, I continue to rely on your collaboration, and your respect and solidarity for one another.

    The Director,
    Federico Pasin

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    June 11, 2020 – Message from the Director

    Hello everyone,

    As we move forward, we have taken another important step yesterday with the commencement of the enrollment period for Fall term courses. Over the next few weeks, teachers will prepare the pedagogical content as well as the most appropriate method of delivery for each course. These methods will then be passed on to the student community. I have total confidence in the entire faculty and administrative staff, who will place quality, a defining feature of HEC Montréal, at the heart of our educational activities. Although we cannot predict how the pandemic will be when the academic year begins, I do want to reassure the entire student community that you can enroll with confidence. We are pulling out all the stops to ensure that everyone enjoys an excellent Fall term. What’s more, students will be exceptionally allowed to change their choice of courses free of charge, as and when they find out more about the method of delivery for each course.

    Since my message last Wednesday, millions of citizens have taken to the streets all over the world to denounce the injustices experienced by certain communities, particularly with regard to racism against black people. In a swift and forthright manner, the School also denounced racism, and urged us all to promote equality and justice in our communities. It is unacceptable that in a democratic society, values of equality and justice do not fully apply to one and all. At HEC Montréal, it is our responsibility, both as instructors of future management leaders, and as employers, to strive towards this ideal.

    On the occasion of the first anniversary of the creation of the Equity, Diversity and Inclusion (EDI) unit in the Office of the Secretary General, as well as the recruitment of a counselor solely for this purpose, we must acknowledge that our institution has made tangible progress. And yet, much remains to be done. Based on extensive consultations that have already taken place with all the key stakeholders (teachers, staff and students) in the School, a policy on equity, diversity and inclusion will be developed shortly. This policy will complement an action plan that has, since last year, been guiding HEC Montréal’s spheres of activities, chiefly in research, student activities, Human Resources and Faculty Affairs. All these offices are fully committed to integrating the principles of EDI into their activities on a lasting basis. These actions will continue to be a part of our daily lives, since our 2020-2023 Strategic Plan integrates our committed vision of a caring and respectful campus for each member of our community. Together we shall resolutely march towards this ideal which seems, well, so natural.

    I wish you all an excellent weekend.

    In Solidarity,

    The Director,
    Federico Pasin

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    June 23, 2020 – Message from the Director

    Hello everyone,

    We are nearly there. The 2019-2020 academic year is coming to a close. It was full of unexpected events, but it demonstrated unequivocally that our community, which fuels on innovation and creativity, can accomplish anything. I wish the best of luck to students heading into summer exams, and would like to express again my gratitude for each and every one of you for this brilliant accomplishment.

    In the coming weeks and months, to ensure you remain safe and healthy, we will continue to prepare for the Fall term and the return to campus with the utmost care and rigour. In light of the new directives issued by the Québec government, we will adjust our plan for a partial return to campus for certain activities in compliance with the required 2-metres distancing rule everywhere on campus, except when in class with a 1.5-metre distancing rule. Teachers are also preparing their courses and respective delivery methods for the Fall term. We are aiming to provide you with full details by the beginning of August.

    I would like to take a moment to address our international students, who have long brought extraordinary energy to our campus. HEC Montréal always has your best interests at heart—a commitment we hold dear. When the Québec government issued its second set of reforms to the Programme de l’expérience québécoise (PEQ – Québec Experience Program) several weeks ago, it was clear to me that I, with all other university directors, needed to send a joint letter to the Immigration minister to propose changes to the reform. We will continue to be proactive in increasing the Québec government’s understanding of the immense contribution that our international students bring. Know that we stand in solidarity with you.

    To teachers, students and administrative staff: you have all done an incredible job since the start of the crisis. The current situation being what it is, this summer is sure to be unlike any other; yet I still believe it essential for each of you to take a break during this time. Exciting challenges await us this fall, and it will require our restored energy.

    During the summer, communications will be slightly less frequent. However, the various offices of the School will remain diligent in staying in touch with you.

    Very sincerely,

    The Director,
    Federico Pasin

    May 2020

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    May 22, 2020 – Message from the Director

    Hello everyone,

    As our city basks in warmer and more pleasant weather these days, preparations are well underway at HEC Montréal for a gradual and cautious return of certain job categories. Over the next two weeks, the School’s maintenance workers and research staff shall return to our campus respectively, in full compliance with the public health guidelines on physical distancing and enhanced health measures. As of June 8, teachers may also return to our buildings, if required. Such a move will greatly facilitate the preparation and delivery of courses given remotely for many of them. I’m asking all other employees to continue working remotely. We shall closely monitor the progress of these initial stages of reintegration and this will allow us to properly plan the next steps towards returning to normal. Please note that our buildings shall remain closed to students and the public.

    I want to thank the Infrastructure Office for meticulously making our buildings compatible with this new reality. Nothing is left to chance. This team’s thoroughness, along with your invaluable cooperation, will contribute to restoring some normalcy in the conduct of our academic and research activities.

    While on the subject of teaching, I must mention that the Summer term is underway and proceeding very well. For the Fall term, our attention is currently focused on our ability to provide education that is rich, both in content and in form, as well as quality services, particularly in terms of reception, integration, support and facilitation of student life, and all this despite the many constraints of distance. We are also thinking about the development of on-campus activities of a social and educational nature to promote cohesion and ties within the student community, as and when authorized by public health rules. As a precaution, due to uncertainties regarding the situation of the Canadian borders and air transport, most inbound and outbound mobility activities, including international exchange programs, will be canceled for the Fall term, and will be carried over, whenever possible, to the 2021 Winter term. However, certain students from partner institutions across the world could still attend our courses remotely from their home countries.

    The arrival of fine weather coincides with the resumption of work on major construction sites. I am therefore pleased to inform you that in July, the first floor of our new building in the downtown business district will emerge on Rue De La Gauchetière. This is a comforting reminder that our ambitious plans for the future continue to take shape.

    Economic recovery in the Greater Montréal area will begin next week. Movements and contacts will increase gradually. But for all that, we should not forget our good practices in matters of hygiene and compliance with health guidelines. Prevention is the only way to protect ourselves and others. The more disciplined we are, the easier it will be to sustain a return to normalcy.

    I’ll sign off by wishing all of you a superb weekend.

    The Director,
    Federico Pasin

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    May 8, 2020 – Message from the Director

    Hello everyone,

    Let me start by expressing my admiration for the dedication with which all our faculty and staff members have been carrying out their activities. Our shared belief in the essential nature of the mission of higher education gives us strength to continue our efforts despite the extraordinary context that has characterized our lives for several weeks now.

    From the beginning, management decisions have been guided by the desire to ensure the health and safety of our entire community. We continue to diligently follow public health instructions and guidelines.

    The Fall term, with its influx of several thousands of new students, brings about important preparations for HEC Montréal. The Administration had to start planning for it now. Therefore, at the Academic Council meeting on May 6, it was decided that teachers would be required to prepare themselves to conduct all their classes remotely in the 2020 Fall term. We shall monitor the situation over the next few months, and we shall reassess our decisions, in case health conditions enable the possibility of resuming on-campus classes, in whole or in part, during the Fall term. If ever a return to class would be possible, remote courses will be maintained in parallel to allow students who will not be able to come to campus to complete their courses.

    The experience gained from conducting the 2020 Winter and Summer terms remotely has been demonstrated by the impressive expertise of the faculty members, pedagogical support and technological infrastructure of the School. The various offices collaborate together to roll out a whole range of measures and activities designed to preserve our distinctive features in these exceptional circumstances: a caring campus, and on a human level, proximity to teachers and staff members, a dynamic student life as well as an extraordinary learning experience fueled by our cutting-edge research. In short, a vibrant and tightly knit community faithful to its core values.

    I would also like to inform you that preparations are under way to enable the gradual return of certain job groups on campus. This back-to-work plan in our buildings will be communicated as and when it becomes clearer. A host of issues must be taken into account, including certain government guidelines that may often change without notice, due to the context. However, whenever possible, working remotely should remain the preferred course of action.

    In closing, as evidenced by our desire to preserve a motivating living environment for the student community, I am happy to announce that the Recognition Awards Gala, which recognizes volunteer involvement in a student group, took place virtually this week. Bravo to the organizers for this considerable feat, and my hearty congratulations to the award winners! Finally, I want to take this opportunity to wish a very happy Mother’s Day to all the mothers in our community.

    Let’s stay the course!

    The Director,
    Federico Pasin

    April 2020

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    April 3, 2020 – Message from the Director

    Hello everyone,

    Today marks the end of the third week since the Quebec government decided to close educational institutions. By drawing on the crisis management structure we put in place, we’ve been able to implement our institutional plan for continuity with accuracy and speed in response to rapidly evolving circumstances, and I am very satisfied with our efforts to date.

    Once again, I wish to express my deepfelt gratitude for your continued care and collaboration. There is no doubt in my mind that this spirit of solidarity will allow us to successfully navigate this crisis.

    An emergency fund to help our students

    Over the past few days, the School, in collaboration with the HEC Montréal Foundation and Alumni Relations Office, quickly made available to students an emergency fund intended to support those who find themselves in a precarious financial situation. This is a key component in the full slate of resources we are putting forward to mitigate the anxiety and uncertainty our students face. If you are in a position to contribute to this emergency fund by making a donation, please know that we would be very grateful.

    It is also important to note that the Academic Council has approved some exceptional accommodation measures to deal with the effects of the Winter term crisis. These measures were communicated to the students today.

    Highlights of the week

    To better support our managers, we held a virtual meeting to brief everyone on the situation and take stock of the initiatives in place, particularly in terms of human resources and IT. If you have any questions or specific concerns, please do not hesitate to discuss them with your managers. They will answer your questions or refer them to the appropriate teams.

    This week, employees received a survey from the Human Resources Office. Its purpose is to gauge your opinions and elicit your feedback so that it can better adapt initiatives meant to ensure your well-being in this new work environment. I urge you to respond in large numbers.

    Though the School’s activities are presented remotely, our community remains tight-knit, and this invaluable tradition will be upheld. The Communications and Government Relations Office will soon launch La communauté en bref (The Community in Brief), a news publication aimed in part at marking the successes of various teams and the extraordinary dedication of our people. Stay tuned for its launch in the near future.

    Why not take this opportunity to show your gratitude to the people who provide priority and essential services? These individuals are richly deserving of our respect. May I take this opportunity to reiterate my thanks to the colleagues who provide these daily services in both of our buildings.

    And now for a matter particularly dear to my heart. As you continue to make countless little adjustments in your daily life in a bid to adapt to a new routine, I would recommend that you take a moment of introspection, now and then, to gauge your own psychological health. This is important. I cannot remind you often enough that help resources – whether you are a student, a teacher or an employee – are available if you need them. The School administration is committed to your health and safety.

    In closing, I invite you to continue your efforts to strictly observe the directives of public health authorities and to exercise the highest degree of caution. Every action matters. I am confident that I can continue to count on the HEC Montréal community’s characteristic exemplary conduct in this regard.

    The Director,
    Federico Pasin

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    April 9, 2020 – Message from the Director

    Members of the HEC Montréal Community,

    Our teachers, employees and students alike are all part of a community whose determination and creativity have brought us to an important milestone in the term: the end of classes and the start of the exam period.

    As we head into final exams, I wish all students a very successful conclusion to their term. This week, students received information on the Summer term course offering and conditions, which will take place in its entirety remotely. Our faculty and several administrative offices are working hard to make sure this term can proceed normally, with as few inconveniences as possible. Once again, I would like to express my sincere thanks to them.

    Despite these precarious times, we can find comfort in looking ahead and preparing for the future. I am pleased to inform you that HEC Montréal’s Board of Directors has approved the 2020-2023 Strategic Plan. The plan lays out the School’s trajectory for the coming years, including our strategic priorities and priority initiatives, which are both inspiring and mobilizing. Besides, it proves to be an excellent guide for decision-making and daily management in this current context.

    Before the crisis, we intended to share the plan with you this week in an event that would have included all our community, but we are now re-examining the best way to launch it so that everyone will be able take ownership of the plan and put it into action.

    A special note to everyone more intensely struggling on a longer period with workstudy- life balance: we understand and are empathetic to your situation. For our staff, we have already suggested notifying your manager if you are able to work for other services; the opposite is of course true if you could use some help. It is time to help each other.

    Finally, I join Quebec’s Director of Public Health in asking you to avoid getting together with family and friends over the Easter long weekend. The Quebec government has released a preliminary report showing that isolation and social distancing are beginning to show positive results. I am convinced that our perseverance will be rewarded.

    I wish you all a wonderful long weekend—it is particularly well deserved!

    The Director,
    Federico Pasin

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    April 21, 2020 – Details on final evaluations

    Dear Students,

    The Winter term will soon come to an end. We thank you again for your cooperation and understanding through all the changes our teachers have put into place so the term can be completed as smoothly as possible. We hope that the decisions taken, albeit swiftly, to ensure that the Winter term could continue have enabled you to acquire the essential knowledge in your respective academic curriculum. We would also like to thank the teachers, the Learning and Pedagogical Innovation Centre and the Registrar’s Office for reacting so deftly to the challenges that the current situation has placed before us.

    For final evaluations, your teachers have chosen the approach that is best suited to evaluating student learning based on the content of each course. Today, we are issuing an update regarding final evaluations:

    • Final grades for each course will be available 5 to 15 days after the deadline to submit your final evaluations.
    • When you have seen your final grade, you can view your corrected final evaluation. Your teachers have been provided different options for giving students access to their exam online:
      • The teacher can choose to make your corrected exam available in ZoneCours once your final grade has been posted.
      • If this is not the case, you can ask to view your evaluation by completing the following form.

    Request to review the final evaluation grade

    Once you have viewed your corrected evaluation, you can ask for a review of your grade through the following procedure:

    • You can submit an official review request by filling the following form. The form must be submitted to the Registrar’s Office (to the email indicated in the form) before the June 3 deadline (see the academic calendar).
    • However, doing so will waive your right to receive a “requirement met” (ES, as in exigence satisfaite in French) note on your transcripts, unless the review results in a change from a failing grade to a passing grade.
    • If the final evaluation grade is upheld, the usual administrative fee of $21,87 will be charged.
    • You will receive a response by email within 15 days following the Registrar’s receipt of your form.

    We hope that you are staying healthy as well as safe and we wish you the best of luck in your final evaluations.

    François Bellavance
    Director of Academic Programs

    Claude Laurin
    Director of Faculty Affairs

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    April 23, 2020 – Message from the Director

    Hello All,

    We are now in our sixth week of isolation, and it does appear that this crisis will last longer than we had anticipated. The sudden and unprecedented nature of the crisis has caused many people to feel anxious, stressed, tired and isolated. It has also revealed some of our community’s most noble qualities: ingenuity, resilience and solidarity. Starting out, we knew that the path before us would be difficult, but as the Winter term comes to a close, we can agree that together - teachers, students and staff - we will soon reach this important milestone. We can take comfort in our unwavering ability to pursue our mission of teaching and research.

    I would like to express again my sincere thanks to all employees, especially our teachers, who have made enormous efforts and navigated uncharted waters in order to keep our School running. We also wholeheartedly thank the Office of Human Resources and the Office of Faculty Affairs for the kind support they have shown our staff. Since the start of the crisis, no fewer than 112 communications have been issued to our entire community. The School and its various offices have spared no effort to keep you up to date. Thank you to everyone who has made this possible.

    With the final exam period in full swing, my thoughts turn to the students who, unfortunately under these circumstances, were forced to suspend their term. Know that we are here for you and encourage you to use the resources the School has made available to help you get through this crisis. We will not let anyone slip through the cracks. For those of you who were able to finish the term despite adversity, I congratulate you and wish you the best of luck.

    We look to the future with optimism and pragmatism. Our significant course offering and robust enrollment rate mean that, for the Summer term beginning in early May, we will advantageously compare to last year’s level of activities.

    It will come as no surprise to you that HEC Montréal continues to steer its operations with reasonable caution. The Quebec government has yet to share information on the financial consequences in response to the crisis or on the reopening of universities. As a precaution, we have implemented a temporary hiring freeze (at least until June) and a number of cost deferral measures.

    The Administration is aware of the uncertainties resulting from this situation and is adjusting its priorities as it evolves. Certain projects, such as our future downtown campus, must continue. Naturally, we will take the best suited decisions under these circumstances.

    I would like to take this opportunity to highlight the work of three of our graduates who are on the front lines of the crisis. I am proudly referring to none other than Quebec Premier François Legault (MBA 1984), the Minister of Health and Social Services, Danielle McCann (MBA 1988), and the Minister of Economy and Innovation, Pierre Fitzgibbon (BAA 1978) - all of whom have demonstrated great leadership.

    To get through this stretching crisis, I encourage you to emulate the strategy of a marathon runner. While everything may seem urgent and important, the truth is that it is necessary to use our effort and energy wisely. The School’s Administration cares a great deal about you staying in good mental health. Please do not ever hesitate to use the resources available to you.

    Take good care of yourselves!

    The Director,
    Federico Pasin

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    April 29, 2020 – Winter and Summer terms – new information and a reminder

    Dear Students,

    As we begin transitioning from the Winter to the Summer term, we thought this would be a good time to share some new information with you and give you a succinct reminder of important measures in place for the 2020 Winter and Summer terms.

    The School is making available on the Notice page of its website, which is updated regularly, all the relevant information related to your academic curriculum. If questions remain after consulting this page, please contact Zone Info at aide@hec.ca.

    Winter term – Effects of the various grades/notes on your transcripts

    • Any grade, other than a failing grade (Échec), with a value lower than your cumulative GPA at the end of the 2019 Fall term will automatically appear as an ES (exigence satisfaite, as in “requirement met” in French) as of May 25 on your transcripts and will not be calculated into your GPA.
    • Any grade with a value equal to or greater than your cumulative GPA at the end of the 2019 Fall term will automatically appear as a letter grade as of May 25 on your transcripts and will be calculated into your GPA.
    • The note AB (Abandon, as in “withdrawal”) will continue to be excluded from the GPA calculation.
    • A failing grade will not be calculated into your GPA, except in the case where the failing grade in a course results from a decision rendered under the Regulation regarding the intellectual integrity of students.

    Update:

    A letter grade report of your results for the 2020 Winter term will be emailed to you on May 25, 2020. When you receive the report, you may, if you so wish:

    • request to have the ES (exigence satisfaite, as in “requirement met” in French) converted back to your original letter grade
      or
    • convert any other grade, except a failing grade (Échec), into an ES (exigence satisfaite) by completing a form that will be available online on May 25 and sent to you along with your grade report.

    The deadline for requesting a grade change is June 3, 2020. For details, see this page.

    Summer term – Reminder and update

    A few weeks ago, our program administrations sent information about the term to the students registered for the 2020 Summer term.

    Update:

    • We have issued a Student Guide, prepared by the Learning and Teaching Innovation Centre, with some best practices to give you the best chance at success.
    • To protect copyrights and prevent plagiarism in the Summer term academic activities, you will be required, through ZoneCours, to read and sign a Code of Conduct.

    Finally, please see the “Students” tab on the Notice page, which provides further information through a FAQ section and highlights for the Summer term, such as:

    • Course delivery methods
    • Important dates
    • Evaluation methods
    • Technological requirements

    We want to remind you that:

    • For the 2020 Summer term, the option to choose the “ES” note (exigence satisfaite, as in “requirement met” in French) on your transcripts will not be available, except for the MBA program.
    • Requests for an unjustified absence from an evaluation will not be authorized.

    We thank you for your valued cooperation as we commence the Summer term. We hope that you are staying healthy and safe. For those of you starting the Summer term next week, we wish you every success.

    François Bellavance
    Director of Academic Programs

    Claude Laurin
    Director of Faculty Affairs

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    April 30, 2020 – Message from the Director

    To all members of the HEC Montréal community,

    Spring has arrived, and with it a renewed sense of hope. I am proud of our collective showing of solidarity that preserves the health and safety of our community. I sincerely thank each and every one of you for making this possible.

    A partial and progressive return

    As I stated last week, at HEC Montréal, our operations continue with cautious optimism. In the coming weeks, we will have the opportunity to put our words into action. A recent directive issued by the Quebec government has authorized universities to gradually resume some of their administrative and research activities over the long term.

    Firstly, I would like to announce that we have created a new management cell to plan for a cautious and very progressive return to campus, in full compliance with the public health and occupational health and safety measures in place. Secondly, the Executive Committee will be teaming up with the School’s managers to thoroughly analyze all activities and determine which of them can resume safely on campus.

    What does this mean for our community in the short term?

    • For the student body: In keeping with the directive issued by the Quebec government on Monday, April 27, campus will remain closed to students until the end of August. This means that the 2020 Summer term will proceed as planned via distance learning. We will share details regarding the 2020 Fall term as they develop. Note that some graduate and post-graduate students involved in research activities may be granted restricted access to campus under the same conditions set for researchers described below.

    • For teachers and researchers: We will continue to favor off-campus work. Summer term activities will continue as scheduled—remotely, for the most part. Department Directors and the Research and Transfer Office will analyse activities in the coming weeks to determine which persons would benefit most from returning to campus. Consequently, they will also create a plan for a partial and gradual return.

    • For administrative staff: We will continue to remain cautious. For departments whose staff are currently working from home and are able to continue doing so, we must stay the course. Managers will be carefully analyzing their teams’ situation. These analyses will be submitted to the Administration and the new aforementioned management cell, which will be tasked in elaborating a plan for a progressive return to campus.

    Rest assured that the School’s Administration will exercise great prudence and caution as it develops a plan for returning to campus. The government has given universities this option due to their meticulous rigor in handling this crisis. Therefore, I ask you to please stay abreast of the new information we will send you in the coming days and weeks.

    In the meantime, I urge you to continue fully complying with the directives issued by the public health department. As we see life around us gradually returning to normal, we must remain vigilant. I know that I can continue to count on you to demonstrate exemplary behaviour.

    The Director,
    Federico Pasin

    March 2020

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    March 9, 2020 – Coronavirus: HEC Montréal web page

    Hello,

    HEC Montréal is closely following the coronavirus (COVID‐19) epidemic. The Administration is working on putting appropriate measures into place to ensure the safety of its staff and student body.

    Although there have only been a few reported cases in Quebec and the public health risk in Canada remains low, we would like to remind you of the instructions issued by the authorities and some hygiene measures to adopt. To do so, we have published a special page at the following address: https://www.hec.ca/en/notice/. We strongly encourage you consult it, as it will be updated on a regular basis. If you have consulted the website and still have questions or concerns, email communications@hec.ca.

    The coronavirus (COVID‐19) situation is rapidly progressing around the world. We must all demonstrate vigilance.

    Thank you in advance for your cooperation.

    The Office of Communications and Government Relations

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    March 12, 2020 – Coronavirus: important update

    HEC Montréal is closely monitoring the evolution of the coronavirus. Considering the guidelines communicated today by the Government of Quebec, HEC Montréal has changed its guidelines:

    • All HEC Montréal employees and students returning as of March 12 from a trip abroad, must be in self‐isolation for 14 days, whether they have symptoms or not. The web page has been updated and provides detailed instructions.
    • All non‐essential events related to teaching and research are cancelled until further notice.

    A web page of Frequently asked questions is now online (English available shortly). We invite you to consult it regularly.

    We reiterate the importance of remaining vigilant and to follow the recommended hygiene measures at all times.

    +

    March 12, 2020 – Coronavirus: new guidelines

    Hello,

    As you know, HEC Montréal is closely monitoring the evolution of the coronavirus (COVID‐19), now considered a pandemic by the World Health Organization. However, according to the authorities, the global risk remains low in Canada. In such circumstances, HEC Montréal wishes to inform you of the following:

    • For the time being, all courses taking place at HEC Montréal are maintained.
    • The Campus Abroad Program destinations scheduled before May 1 are cancelled. To inquire about cancellation details or all other questions, please contact Campus international.
    • The Government of Canada issues active travel health advisories regarding the coronavirus. Each country or region presents different levels of risk, and these may change without notice. In this context, postponing any non‐essential travel is advised.
    • If you have flu symptoms or think you have been in contact with an individual who may be infected, please stay home and contact Info‐Santé at 811. It is also important to report your situation by writing to aide@hec.ca

    For your information, HEC Montréal’s Emergency Measures Coordination Committee meets daily to take stock of the situation and establish the measures to be taken to ensure the safety of our community. It is working on adapting the School’s Infectious Diseases and Pandemic Plan as the Coronavirus situation evolves.

    We remind you that a Web page has been created and that it is regularly updated. A Frequently asked questions section will also be added.

    In closing, it is important to follow the recommended hygiene measures at all times.

    We thank you for your cooperation and invite you to remain vigilant.

    The Office of Communications and Government Relations

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    March 13, 2020 – Closure HEC Montréal

    Hello,

    Following the announcement by the Government of Quebec today, all courses and exams starting as of 3:30 p.m. today are cancelled. HEC Montréal and its offices will be closed as of Monday March 16 until Sunday March 29 inclusively. During this time, all courses, exams and activities are cancelled. We invite you to recover your personal belongings before Sunday March 15 at 6:00 p.m.

    Details regarding the closure and the recuperation of courses and exams will follow by email today, as will information for employees regarding essential services during this time and teleworking.

    Our website will be updated regularly.

    Thank you for your collaboration and vigilance.

    The Office of Communications and Government Relations

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    March 13, 2020 – HEC Montréal’s academic activities

    Hello,

    Further to the announcement made by the Quebec government regarding universities and the most recent message you received from the School, please take note of the following important information that is guiding HEC Montréal’s academic activities:

    • Without exception, no students will have access to the School’s buildings (including the library and the COOP) from Sunday, March 15 at 6:00 p.m. through Sunday, March 29.
    • The academic term will end on April 28 as scheduled. Until that date, we will reorganize academic activities so that the term can continue. Students are expected to stay engaged in their studies.
    • 100% online courses will continue as scheduled, including assignments.
    • Online sessions for hybrid courses will continue as scheduled.
    • No in‐class courses, evaluations or exams will be held from Monday, March 16 through Sunday, March 29.
    • With the exception of the MBA and EMBA, all assignments, regardless of format, that were due between Monday, March 16 and Sunday, March 29 are postponed until a later date. Your professor will contact you regarding this matter as soon as possible.
    • The final exam period will be maintained as initially scheduled. It is possible that the evaluation method and exams scheduled on the course syllabus will be modified.
    • Soon, your professor will send you important information regarding the continuation of your courses during this time. We kindly ask for your patience, in light of this exceptional context.

    We acknowledge that today’s government guidelines will impact Québec’s entire education system as well as your daily lives. We wish to reiterate that the School is committed to maintaining the utmost quality in your academic journey.

    Rest assured that the School will closely follow the progression of this situation, in cooperation with the Quebec government. The School is prepared to adapt to all scenarios, including if the government decides to prolong the measures targeting schools and universities beyond March 29.

    We ask that you follow the situation by checking the School’s website and FAQ, which will be regularly updated, and by checking your email for updates as developments unfold. For all non‐academic related questions, please e‐mail aide@hec.ca.

    The Office of Communications and Government Relations

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    March 16, 2020 – Academic activities through the end of the term

    Hello,

    As you have surely noticed, the pandemic situation is quickly developing and we must take exceptional measures to ensure that courses and final exams can proceed.

    In light of this, all in‐class courses will be held online until the end of the term. Teachers will also administer exams remotely.

    Note: This instruction does not apply to HEC Montréal students enrolled in an exchange program with a partner abroad. These students will soon receive specific instructions that apply to their situation.

    Your teachers will contact you to inform you of how courses will be conducted, assignments can be submitted, and quizzes, oral presentations and final exams will be carried out remotely.

    It is possible that your teachers will modify the evaluations, exams and assignment deadlines indicated on the course syllabus to facilitate the progression of learning. Therefore, some of your teachers may ask you to submit an assignment, take a quiz or give an oral presentation remotely before March 29. They will take into account the fact that there are measures in place preventing student access to resources on campus during this time.

    Please note that the School’s buildings (including the Library and the COOP) will remain closed until at least March 29. We will announce their re‐opening as soon as the situation permits.

    Rest assured that we are doing everything we can to prevent these uncertain times from interfering with your academic pursuits.

    Thank you for your understanding and cooperation.

    Please feel free to contact your program’s administrative office for any questions on this matter.

    The Office of Communications and Government Relations

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    March 17, 2020 – Message to our international students and Quebec non-residents

    Although this message has been sent to the entire student body, it primarily concerns our international students and Quebec non‐residents, regardless of their student status at HEC Montréal.

    Hello,

    The COVID‐19 situation continues to develop and affect our respective communities. The purpose of this email is to share information that may help you in some of the upcoming decisions you will have to make. Please keep in mind that our priority will always be the protection of your health and well‐being.

    As of March 13, the School has suspended all on‐campus academic activities, in compliance with the government’s decision to close schools and universities until March 29.

    As mentioned in the email you received yesterday, the School has decided that all in‐class courses will be held online until the end of the term, as well as all planned evaluations (e.g., quizzes, exams and assignments.). Please check regularly for messages sent by your teachers, who will be contacting you to explain how to proceed.

    Under these exceptional circumstances and with the new online learning arrangements, you now have two options:

    • Option 1: Stay in Montréal
    • Option 2: Return home for the rest of the term, taking care to follow the instructions and directives issued by the local authorities of your home country.

    It is important to understand that this decision may come with costs relating to transportation, rent and other personal obligations that cannot be covered by the School.

    Also, please note that if you decide to return home, you must be available to continue your courses remotely if they will be taught live in Montréal’s Eastern time zone.

    Regardless of your decision, we recommend that you check the School’s website regularly for frequent updates on important information regarding the rest of Winter term. As each one of your personal situations is different, we have added important specifications that directly concern you regarding:

    • Special cases involving various immigration documents (CAQ and study permits)
    • Off‐campus work
    • Post‐graduation work permits.

    We know that these exceptional circumstances may be causing anxiety and stress for many of you. We wish to assure you that we are here to help and are providing individual support services (psychological support and support for students with disabilities). Please know that you can always contact us if you feel the need: sae.soutienhandicap@hec.ca or sae.soutien@hec.ca.

    We ask that you check for updates on a daily basis and pay close attention to the various messages that are issued by your program’s academic and administrative management. Rest assured that we are paying very close attention to any changes the government makes to its instructions.

    This situation is evolving very quickly and we are doing all we can to ensure that the term continues with the smallest possible impact on academic activities.

    Thank you.

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    March 18, 2020 – Message from the Director COVID-19

    Hello everyone,

    With the rapidly evolving COVID-19 situation, I would like to assure the entire HEC Montréal community that the Administration and the Comité de coordination des mesures d’urgence (CCMU – Emergency Preparedness Committee) is making every effort to protect our community from the spread of the coronavirus. I cannot stress enough how important it is to follow the directives issued by the public authorities to the letter, especially those relating to non-essential social gatherings and activities. These directives are based on scientific evidence and we must follow them immediately.

    To students

    As we mentioned last Friday, we are doing everything it takes to ensure that the Winter term can end on April 28 as scheduled. We are working on alternative teaching methods to limit the impact this situation has on the term, while still maintaining a level of educational excellence. In-class courses will be held online until the end of the term, as will final exams. I would like to reiterate that up through March 29, our buildings will not be open to students.

    I would also ask that you stay abreast of the important information that your teachers send you regarding academic activities and assignment deadlines. Due to the current exceptional circumstances, each professor has a certain amount of leeway to adjust their courses and evaluations.

    Our students abroad have been advised of the new recommendations issued by government authorities to return to Canada immediately. We are also keeping our international students here in Montréal up to date on related developments and have informed them of their options for finishing out the term.

    We understand that all these adjustments can be a source of stress. We continue to make every effort to ensure that the rest of the term goes as smoothly as possible.

    To employees

    I would like to sincerely thank all our teams who have been working tirelessly to ensure that the transition goes as smoothly as possible and that academic and research activities can continue. I am very proud of the creativity and quick actions of our staff. I have also been quite touched by the immediate generosity that staff have shown by offering to help make the transition to online classes, a smooth one.

    To my colleagues who are faculty members, we are quite aware that what we are asking of you requires a great deal of work, and we very much appreciate your support. If everyone pitches in, our students will be able to complete their term without many obstacles.

    I urge all employees who are able to work from home to do so, provided that you have not been identified as offering a priority service by your manager. Please take advantage of this opportunity to advance certain projects, think about how you can improve your practices, and prepare for your return to the office. You may wish to offer help to your colleagues who are in high demand right now. Speak with your manager, who will consider how your availability can be useful to other teams.

    If you are a regular employee and the nature of your job does not allow you to work from home, you will still continue to receive your regular pay. I would also like to take this opportunity to remind employees that we will be understanding and flexible towards those who have significant challenges to juggling work and family life due to school closures throughout Québec.

    Lastly, I would like to remind you all that if you are returning from a trip outside of Canada, you are required to enter preventative self-isolation for 14 days, regardless of where you have departed from. You must also notify rh.invalidite@hec.ca (employees) and aide@hec.ca (students) of your situation.

    I am proud of our community and its quick response to this challenge. I am very appreciative of the great solidarity that it has shown, and I am confident that, together, we will get through this trying time.

    The Director,
    Federico Pasin

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    March 20, 2020 – Follow‐up: Academic activities through the end of the term

    Dear students,

    We wish to share with you some of the information that we have communicated to your teachers regarding the continuation of academic activities through the end of the term.

    We have given all teachers some flexibility to adapt their online course delivery for the best possible outcome.

    In terms of course content management, the current circumstances may mean that your teachers need to change some of the content of individual class sessions.

    It is also possible that the nature and weighting of your planned course evaluations, including final exams, will be reasonably modified. We will be making final decisions on this matter at the Academic Council meeting scheduled for March 25.

    We have full confidence that our faculty will make all the necessary arrangements to meet and evaluate the learning objectives of our programs as equitably as possible. We are well aware of the challenges and collateral effects of holding exams remotely and will closely examine all the options available to us to conduct evaluations that are valid, equitable and of sound integrity.

    Thank you for your ability to adapt under these extraordinary circumstances. We are all working toward the same goal: to proceed with academic activities while maintaining a level of educational excellence.

    Lastly, please note that the deadline to withdraw from courses without a refund has been extended to April 10, 2020.

    The Director of Academic Programs and the Director of Faculty Affairs

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    March 26, 2020 – Follow-up: Academic activities

    Dear students,

    Due to the COVID‐19 pandemic, the Québec government announced on March 22nd that schools will remain closed through May 3rd. As a result, all academic activities for the 2020 Winter term, including evaluations, will be conducted remotely.

    Your teachers are making considerable efforts to ensure that your courses and evaluations can proceed. We applaud their tenacity, creativity and resilience.

    Rest assured that we have heard your concerns regarding the integrity, equity and validity of evaluations that will make it possible to bring the Winter term to a close, including the great amount of stress generated by this situation. We take them very seriously. These are legitimate concerns that all universities in Quebec must evaluate. The measures that HEC Montréal’s Administration has taken to conclude the Winter term are adapted to our reality and the needs of our community. Each university has its own unique situation to consider. The Administration is also in regular contact with the student associations in this regard.

    The School always keeps a single goal in mind: to strive for and maintain a superior level of academic and research activities. The Academic Council met yesterday and made the following decisions regarding the 2020 Winter term:

    • Teachers given flexibility to make adjustments to each course. All teachers have the flexibility they need to adjust their course content and means of evaluation for the rest of the term, as per the guidelines approved by the Academic Council. These guidelines contain recommendations aiming to avoid an overwhelming workload for you that could be detrimental to your academic success. Consequently, if they haven’t done so already, your teachers could soon contact you regarding how the remaining remote courses will be delivered and how your evaluations will be conducted, which could include an adjustment to the weighting of each evaluation. As we have previously stated, we completely trust our faculty to make these adjustments.
    • Certain evaluation methods to be revised. As it will not be possible to conduct evaluations in person, your teachers have received a guide presenting the possible alternatives available to them. They are free to choose which methods are best suited to reaching the course objectives. Several scenarios have been evaluated to ensure that the integrity, equity and validity of evaluations are upheld in an uncontrolled environment.
    • Decision made regarding Winter 2020 course grades to appear on transcripts. We have concluded that it is impossible to apply a single directive for all exams. We know that each student’s situation is unique, both in terms of their access to academic resources and their personal life.

    It has therefore been decided that teachers will correct evaluations based on the regular criteria and that students will receive a final letter grade for each course. Your grades will be issued in the usual way and will appear on your transcript.

    However, for each of your courses, once you will be made aware of the final result, providing that you are not failing, you can request to receive a “requirements satisfied” note (ES, as in exigences satisfaites) instead of a letter grade. This note will not affect your GPA.

    The procedure that will allow you to register your choice between keeping the letter grade or choosing the ES note on your transcript for each of your courses will be communicated to you at a later date.

    • Release of final grades for the Winter term. Given the changes made to our activities this term, there will be a 15‐day (instead of 10) timeframe after the end of the term for grades to be submitted and approved. Accordingly, we will adjust the dates for a course cancellation for the 2020 Summer term.

    Decisions requiring additional information that will come at a later date:

    • Terms for course cancellation. The deadline for withdrawing from a course has been extended to April 10, 2020. Please note, however, that before this date we will give you important information detailing various accommodation options for this particular situation.
    • 2020 Summer term. The Academic Council has ruled that all courses for the 2020 Summer term will be conducted remotely. A re‐evaluation of the courses that will be offered in each of the programs is currently underway. The final course offering for all programs, as well as the confirmation of the start date for the Summer term, will be known no later than April 8th. Exceptionally, for the 2020 Summer term, no modification fees will be applied for a section change or a course dropped before the drop deadline.

    We are aware that this is an exceptional and difficult situation, both academically and personally. Please do not hesitate to contact aide@hec.ca if you feel the need.

    Lastly, throughout the rest of the term, we ask you to diligently follow the public health directives that are issued. While these measures are restrictive, by following them, we can make a real difference. We remind you that if you are working on group projects, it is important not to meet in person, and to instead use technological tools to work remotely. We are counting on you to be exemplary when it comes to these matters.

    Please note that access to the School to retrieve your belongings is restricted to March 26 and 27. Please consult the website to see the measures in place allowing you to retrieve your personal belongings before 5:00 p.m. on Friday, March 27.

    For further information, please check the School’s website regularly for the latest developments.

    Thank you,

    The Director of Faculty Affairs and the Director of Academic Programs

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    March 27, 2020 – Message from the Director

    Hello everyone,

    For almost two weeks now, our community has been doing everything in its power to support the collective efforts by Quebec society to slow the spread of the coronavirus.

    Let me start by thanking everyone who has been working to efficiently reorganize all our operations. This is a huge endeavour, but one that will allow HEC Montréal to pursue its teaching and research mission and its administrative activities. Despite the difficult conditions, I have been impressed with the tremendous adaptability and flexibility you have all shown, be you students, faculty or employees. Your ingenuity and innovativeness have exceeded all my expectations.

    To enhance our ability to respond to the constantly shifting challenges and ensure that we make the right decisions, we have set up four crisis management cells: (1) institutional issues and governance, (2) teaching and research, (3) student success and well-being and (4) staff. The members of the Executive Committee and designated managers are consulting each other daily and taking the necessary actions to allow us to continue our activities with the fewest possible disruptions. Thanks to technology, the Academic Council, Executive Committee and Board of Directors have also continued to meet. In addition, most of our projects and partnerships are still going ahead. Work on the new HEC Montréal building in the downtown business district, like all construction sites in Quebec, has had to be halted until April 13, however.

    Continuing activities

    As previously announced, HEC Montréal’s buildings will remain closed to students and the public through May 3rd. Courses normally taught in-class will be offered remotely until the end of the term, as will final exams, according to the guidelines communicated by the teachers concerned. This means that the Winter term will end on April 28, as scheduled. We are endeavouring to be flexible in responding to the current situation, and to respect the principles of integrity, validity and equity as much as possible. The Academic Council has decided that all Summer term courses will be offered remotely. The final list of courses for that term will be announced by April 8.

    I want to take a moment to salute the extraordinary devotion and strong leadership of our faculty and the administrative staff supporting them. The impressive innovation that you are all applying in your teaching to vigorously support this transformation will prove to be an indisputably positive and original step forward in the history of HEC Montréal. My pride is equalled only by my unshakeable confidence in your talents and your selfless devotion to the cause of education.

    To our students, and especially to those who head up our student associations, I extend my sincere gratitude. My thanks for your usual co-operation and your pragmatic readiness to take unexplored paths. Your response to this situation renews my confidence in your generation, which continues to astound me with its adaptability. I hope that these trying times will make of you a cohort of professionals and managers able to cope with all the enormous challenges ahead.

    To all our employees, striving with your usual tradition of excellence to keep our operations running, I could not be more grateful. Your creativity and resilience are indispensable to HEC Montréal’s success. Even working remotely, you are extending the boundaries of the possible. I want to extend a special thanks to our employees responsible for our priority services, who are coming into work every day. We are tremendously grateful to you.

    Working remotely and employment conditions

    We will continue working remotely until May 3. I want to reassure our regular staff members that their employment and pay conditions are still in effect and there is no indication that this will change.

    If you feel that your abilities could be put to better use in a different area from your current position, speak with your manager. Some units might be able to use your help.

    Information updated regularly

    Whether you are a student, faculty member or employee, we are committed to sharing all relevant information with you, through the appropriate departments. You will also find a wide range of information in the frequently asked questions section of our website and in the COVID-19 priority messages section. If you have any other concerns, do not hesitate to contact your teacher, Student services or your manager. They are there to support you.

    In closing, allow me to remind you that it is everyone’s responsibility to strictly obey all public health directives, to protect ourselves and those around us. We must all be exemplary citizens in this respect.

    In these exceptional times, I add my voice to those of our public authorities in urging you to offer help and support to your fellow citizens, insofar as you are able. Many community organizations are desperately in need of volunteers and would surely appreciate any assistance you can offer.

    Let us pursue our proactive approach, continue to care for and show solidarity toward one another and, above all, remain vigilant and healthy.

    The Director,
    Federico Pasin

    January 2020

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    January 29, 2020 – Coronavirus: Current situation

    Hello,

    This is to inform you that HEC Montréal is closely monitoring the situation regarding the coronavirus (2019) detected in Wuhan, China. As of today, there are no reported cases of the coronavirus in Quebec. In addition, authorities have stated that, at this time, the global risk for Canadians is weak.

    We attach great importance to the health and security of our community and will continue to follow the situation closely.

    Should you have any questions regarding the coronavirus or if you are returning from a trip to China and have concerns, please refer to the Public Health recommendations or contact Info‐Santé at 811.

    Thank you.

    The Office of Communications and Government Relations


    COVID-19 > Communications