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General Research Funds

Description

The General Research Fund (GRF) is a special trust account into which the unspent funds of expired or terminated grants are transferred with the authorization of the granting agencies.

HEC Montréal is required to keep a separate GRF account for each agency: namely, the Natural Sciences and Engineering Research Council of Canada (NSERC) and the Social Sciences and Humanities Research Council of Canada (SSHRC). The financial administration of these two GRFs must also be kept separate. The funds must be administered in a centralized manner and the institution must manage the funds meticulously. 

Transfer conditions

Transfers to the GRF are authorized by the agencies under the following conditions:

  • The amount to be transferred corresponds to the definition of a residual balance. A residual balance is an amount corresponding to 50% or less of the allocated grant. Any higher amount is deemed to be an unspent grant and a reimbursement is required;
  • The institution has completed the annual reconciliation of active awards by submitting the statements of account;
  • The institution has spent at least 50% of the opening balance of its GRF during the current year.

Procedures and policies for managing the use of GRFs by HEC

HEC Montréal uses GRF funds to grant assistance to start-up projects, for the production of edited academic works and for special research activities. The list of funding opportunities can be consulted on the HEC Montréal website.

In all cases, professors wishing to obtain such funds must forward a completed application to the Research Office, including the project description, justification of the requested budget, and anticipated impact of the research. These applications are then evaluated by the Research Council, which is responsible for the allocation of funds.

The policies and requirements of the agencies stipulated in the Tri-Agency Financial Administration Guide apply at all times to the use of GRF funds.

HEC Montréal is responsible for ensuring that GRFs are used to cover eligible expenses related to the direct costs of research and that all expenses charged to the GRF are authorized by the person responsible within the establishment.

Each year, HEC Montréal is required to submit a statement of account for each GRF (NSERC and SSHRC) to the agencies.

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