Current Students
Information on choosing your courses |
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+ Information on Exams
+ Information on Final GradesTranscript AnomaliesTo report an error on your transcript, write to the Office of the Registrar. Remember to specify your student number and program of studies.
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| Undergraduate, Graduate and Postgraduate Studies | Convocation1 |
| Module | No convocation Request your diploma by completing the form “Demande de délivrance d'attestation d'études – Modules en gestion” (Request for Diploma) (French only, PDF format – 21 KB). |
| Certificate | November |
| Bachelor of Business Administration or Bachelor of Management | June Students of the B.Man. program must complete the form "Demande de délivrance de diplôme - baccalauréat par cumul de certificats" (Request for Diploma – B. Man. by accumulation of Certificates) (French only, PDF format – 54 KB) during the final term of studies of their third certificate. |
| Graduate and Postgraduate Studies | The Administrative Office analyses a student's file once he or she has met all program requirements. HEC Montréal and Université de Montréal approve the issuance of the diploma. HEC Montréal then informs the student of the convocation date. |
- HEC Montréal will withhold the diploma of any student whose account is in arrears.
Duplicate of a diploma
Obtaining a duplicate of a diploma
Please note that only the person whose name appears on the diploma may request a duplicate. To obtain one, that person must fill out the appropriate form and do the following:
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| HEC Montréal – Office of the Registrar 3000 Côte-Sainte-Catherine Road Montreal, Quebec H3T 2A7 | |
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| Admissions Office Decelles Building – Suite 5.120 Check the hours of operation | |
Please allow up to six (6) weeks for delivery of the duplicate. | ||
Commissioner of oaths
To locate a commissioner of oaths, contact:
- The Admissions Office, Decelles Building, Room 5.120
- Provincial, federal or municipal government organizations
- Financial institutions
- The Justice Québec Web site
For further information, call us at 514-340-6151 or write to us.
Posting of Transcripts
Transcripts are posted at the end of each term on HEC en ligne. For an official copy of the transcript bearing the HEC Montréal seal, or for a paper copy of your transcript , please contact the Office of the Registrar.
| Transcripts Posting | Dates |
| Fall term | February |
| Winter term | June |
| Summer term | November (Intensive MBA and MBA in Action) August (other programs) |
Guidelines and regulations (PDF format - 36 Ko)
(Text published on the back side of the transcript)
Grade reviews and copies of final exams
- To request a review of a final grade: Complete and return the form “Revision of the result of a final examination2 (PDF format - 40 KB)
- To view a copy of an exam: Schedule an appointment on HEC en ligne as soon as grades are posted.
MBA students receive an E-mail notifying them of the date, time, location and procedures to follow for reviewing final exams.
For more information, see the FAQ - Final exam: viewing your exam and requesting a revision
- A $20 fee will apply if the final exam grade does not change.
+ "With Great Distinction" Citation
Since the spring of 2004, HEC Montréal transcripts are marked “WITH GREAT DISTINCTION” when a student’s cumulative grade-point average (CGPA) is 3.7 or higher at the end of a term.
This new policy, rewarding students for outstanding academic achievement, applies to all programs of study except the PhD program.
Students must have earned a minimum number of credits before this recognition is recorded in their transcripts, however. The number varies from program to program, as follows:
| Programs | Minimum number of credits |
| B.B.A. | 30 credits |
| Certificates | 15 credits |
| Graduate diplomas | 15 credits |
| M.Sc. in Administration | 15 credits |
| LL.M. | 15 credits |
| M.Sc. in Electronic Commerce | 15 credits |
| Short Graduate Program - CGA | 15 credits |
| MBA | 16.5 credits |
Students receive this citation of excellence for each term in which their CGPA is 3.7 or higher. The note
***WITH GREAT DISTINCTION*** appears below the list of courses of the terms concerned.
"With great distinction"... a seal of quality
This citation of excellence says a great deal about the merits and achievements of a student or graduate.
It salutes the individual’s commitment and hard work, and is sure to help open all kinds of doors—when looking for a job, applying for bursaries or scholarships, or seeking admission to a graduate or post-graduate program.
As we all know, marking systems vary from one university to another around the world. This citation of excellence will serve as a seal of quality, attesting to students’ and graduates’ skills and achievements, wherever they go.
Registration periods
We recommend that you consult the academic calendar to find out about the registration periods. Various programs can begin on different dates: check HEC en ligne under “Dates inscription / Ma période d'inscription”.
Conditionnal admission
You must register (choose your courses) via HEC en ligne even if you have been granted conditional admission.
You must meet all stated conditions prior to the registration period for the term following your admission to the program; otherwise you will be denied access to HEC en ligne.
How to choose your courses
- Choose your courses for the term in question only.
- At the beginning of the academic year, plan your courses for the entire year to make sure you meet all program requirements.
- If you would like to read course summaries, refer to the Program structure section or the detailed course descriptions available in the course directory
- Take the time to check the course schedule for your program by visiting HEC en ligne.
- Make sure you have the prerequisites for each course.
- Avoid course and exam schedule conflicts.
Your schedule
Check your course schedule and student record by visiting HEC en ligne .
Your program of study
You are responsible for managing your program of study. You will receive your degree only if you have met all requirements for your program, including the required number of credits for compulsory and elective courses.
Changing streams
If you are enrolled in the thesis stream, you could transfer to the supervised project stream if it is available in your option. However tuition fees vary between the streams. In the M.Sc. with thesis, fees are calculated as la lump sum, whereas for the supervised project stream, they are charged on a per credit basis.
Language requirements for graduation
Graduation is conditional upon passing two language tests designed to attest taht you a solid grasp of French and English.
In order to graduate, students must pass the following French and English proficiency tests during the program:
Need to meet with an advisor ?
To obtain information about your program of study, you have four options :
- By phone at 514 340-6000 ext. 2955
- By e-mail at msc@hec.ca;
- By fax at 514 340-6411
- Through an appointment with a student advisor at 514 340-6173
For any other information, please call 514 340-6151
Opening hours - Office of the Registrar
2011-2012 Option Structure
Useful links and documents
Autorization to transfer credits (CREPUQ) | procedure
HEC en ligne - registration guide
Duplicate diploma | procedure
Official documents
Permission from the Director of publication
Revision of the result of a final examination
Short admission form (to fill according to the directive of your administrative office)
Student evaluation by company supervisor
Acrobat Reader is required to view most of documents listed above
+ Correcting my personal information
Contact information
If your contact information (mailing address, e-mail address or phone number) has changed since you were admitted to HEC Montréal, it is important to update it promptly. Make any necessary changes online through HEC en ligne.
+ Name change
Since the Fall 2000 semester, the MELS has obliged Quebec universities to obtain a permanent code assigned and validated by the Ministry for each registered student.
The “permanent code” is a code that the province’s ministry of education, the ministère de l’Éducation, du Loisir et du Sport (MELS), uses to identify individual students. It consists of four letters followed by eight digits.
e.g. AAAZ11223344
AAA = First 3 letters of the student’s family name
Z = First letter of the student’s given name
11 = Date of birth
22 = Birth month (plus 50 if the student is female)
33 = Last 2 digits of the year of birth
44 = Sequence number assigned by the MELS
If the name appearing in the MELS file differs from the one on record at HEC Montréal, we are required to modify it to bring it in line with the data held by the MELS.
If, while consulting your record on HEC en ligne, you notice that your name has been changed and that you wish to modify it, you will need to provide the following documents:
- a birth certificate (for students from Quebec or any other Canadian province)
- a document attesting to your status in Canada (international students)
Failing this, your name will remain as it is currently in HEC en ligne.
For further information, please e-mail us at changementdenom@hec.ca.
