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Online Application User Guide

Application deadlines (in French)
Application fees
Instructions for applying online
Having problems?
Required documentation
Sending documents
  

 Application fees

 

       

Application for Fall 2013 semester
 Application formApplication feesApplication fees for international students with study Permit (1) Methods of payment
Online $82$257
($82 + $175) 		Credit card only
   
Paper $113$288
($113 + $175) 		Cheque or bank draft  in Canadian currency payable to HEC Montréal.

 

Application for Winter 2014 semester
 Application formApplication feesApplication fees for international students with study Permit (1) Methods of payment
Online $82.66$257.66
($82 + $175) 		Credit card only
   
Paper $113.90$288.90
($113 + $175) 		Cheque or bank draft  in Canadian currency payable to HEC Montréal.

(1) International students with a study Permit will be charged an additional $175 due to a more complex admission process.  

Application fees are non-refundable and subject to change without notice.

  

  Instructions for applying online 

The online application is a 13-step process. Steps 1 to 6 and step 13 are compulsory for all applicants. Steps 7 to 12 apply to specific programs only. Each time you move to the next step, your data will be saved automatically.

Step 1 – Personal information
 Step 2 – Program selection
Step 3 – Contact details
Step 4 – Emergency contacts
Step 5 – Student identification number
Step 6 – Current and previous studies
Step 7 – Experience
Step 8 – Tests
Step 9 – Curriculum vitae
Step 10 – Additional information
Step 11 – Languages
Step 12 – Letter of recommendation
Step 13 – Submitting your application 

Step 1– Personal information 

All HEC Montréal files are opened in alphabetical order according to the last and first names appearing on the birth certificate or document proving the applicant’s status in Canada.

Province/State
 Specify the province or state only if the selected country is Canada or the United States.

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Step 2– Program selection

You must complete all fields marked with an asterisk (*).

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Step 3– Contact details

Telephone
 You can check the Preferred box if you have entered more than one phone number. That way, HEC Montréal knows which number to call first should you need to be contacted. If you live in Canada or the United States, only the area code is required. If you live outside Canada or the U.S., you must also specify a country code.

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Step 4– Emergency contacts

Father unknown
 If the father is unknown, enter “unknown” in both the First name and Last name fields.

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Step 5– Student identification number

Permanent code
 If you have already studied in Quebec, the name used to create your permanent code will be used. You must therefore make sure that the name you enter is identical to that shown on your college (CEGEP) transcripts. This name will follow you throughout your studies at HEC Montréal and will appear on your diploma.

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Step 6– Current and previous studies

Main diploma
You must specify the primary degree you are submitting in support of your application. Check only one box.

Year attended
 It is important to detail your current and previous studies, starting with the most recent year of studies. Include all years of study.

Diploma conferred
 If you have earned your diploma, you must complete the Year of degree field. If no degree is awarded for this type of studies, select Not applicable.

Grade point average (GPA) on
 - Applicants who have studied at a CEGEP in Quebec must enter their R-score.
- The GPA is required for all levels of studies.
- The GPA can be entered using any notation system.
- The GPA must be numerical, e.g. 11 out of 20. Otherwise, enter it in the Ranking or other field.
- Applicants whose GPA is not calculated on their transcripts are not required to calculate it.

Results achieved
 This field is used to specify:
- a non-numerical GPA, e.g. A+
- a ranking, e.g. 12th out of 40
- a comment, e.g. Très bien or First Class.

Country
 Enter the country where the diploma was awarded.

City
 Enter the city where the diploma was awarded.

Institution:
 - To select an institution, first select the Country and City.
- If you cannot find the right institution, click Add institution.
The exact address of the institution that you add is not compulsory. Only the Institution and City fields are compulsory. 

Degree obtained or expected
 If you cannot find the name of the degree, select Other degree and enter the name of the degree in the appropriate space at the bottom of the screen.

Field studied/Specialization
 Enter the field of the diploma.

Level of study
 If you cannot find the applicable level of studies, enter the name of the level of studies in the Other space at the bottom of the screen. Required only for undergraduate studies.

 

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Step 7– Experience

If the step is dimmed, do not take these specifications into account.

End date
 If you are still employed in the last position listed, leave the End date field blank.

Years of employment experience
 This field must indicate the number of years of full-time professional experience excluding internships. Consequently, the total number of years from various positions specified previously cannot be equal to this number. If applicable, include the number of years of professional experience acquired outside Canada.

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Step 8– Tests 

If the step is dimmed, do not take these specifications into account.

B.B.A. program (trilingual only)
 If tests were taken somewhere other than HEC Montréal, send us the scores as soon as possible.

D.E.S.S., M.Sc., MBA and Ph.D. programs
 Candidates should carefully read the information regarding the tests required to meet the school’s admission criteria.

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Step 9- Curriculum vitae 

 If the step is dimmed, go to the next step.

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Step 10– Additional information

If the step is dimmed, go to the next step. Otherwise, answer all additional questions.

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Step 11– Languages 

 If the step is dimmed, go to the next step. 

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Step 12– Letter of recommendation

If the step is dimmed, go to the next step.

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Step 13– Submitting your application

Payment
 To submit your payment, check the “Authorization” and “Declaration” check boxes..

If, after submitting your payment, you realize that you have made a mistake while completing the application, do not complete a new one. Instead, write to AdmissionEnLigne@hec.ca and specify what you would like to correct, the application number appearing at the top left of your screen, your name and your date of birth.

A few days after you have submitted payment for your application, you can check its status by clicking the Application summary link (use the same user code and password you used when you created your application). The possible statuses are as follows:
  • Incomplete :
The application fee payment transaction has not yet been processed.
  • Paid :  
The application fee payment transaction has been processed and your application sent to the Office of the Registrar.
  • Receipt :
Your file is ready to be examined, provided that the Office of the Registrar has received all required documentation.

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  Having technical problems? 

A. Make sure you are using Microsoft Internet Explorer
B. Change your browser’s security settings
C. Empty your browser’s caches

A. Make sure you are using Microsoft Internet Explorer

  1. Click start (bottom left of your screen)
  2. Select All Programs.
  3. Click Internet Explorer (some countries may use other browsers).
  4. Type www.hec.ca in the address bar (do not choose a Bookmark).
  5. Click the Online admission link.
  6. Check the top left of the screen to make sure that the Admission en ligne logo is displayed.
  7. So that we can better help you, send a message containing a screen shot of the error, along with your contact information, to documentsenligne@hec.ca

B. Change your browser’s security settings

  1. Open Internet Explorer (Start | All Programs | Internet Explorer).
  2. Select the Tools menu.
  3. Select Internet Options.
  4. Click the Security tab.
  5. Click Trusted Sites.
  6. Click the Sites button.
  7. Clear the check box next to Require server authentication (https:) for all sites in this zone.
  8. Type *.hec.ca in the Add this website to this zone field.
  9. Click the Add button.
  10. Click OK.
  11. Click OK again.
  12. Retry the Online admission link at www.hec.ca.

C. Empty your browser’s caches

  1. Open Internet Explorer (Start | All Programs | Internet Explorer).
  2. On the Tools menu, click Internet Options, and then click the General tab.
  3. In the Browsing history section, click Delete. In the Browsing history dialog box, clear all check boxes except the Cookies box, which should remain checked.
  4. Click the Delete button. The dialog box will close.
  5. Click OK.
  6. Retry the Online admission link at www.hec.ca.

If you are still having trouble, please contact us at 514-340-6151 or registraire.info@hec.ca.

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  Required documentation 

+  B.B.A.

Studies in Quebec, outside Quebec  |  Sending documents

 

Studies in Quebec 

Transcripts

Graduated from college (CEGEP): if you have or will complete a Quebec DCS (DEC), your are not required to provide us with any documents.

  Bilingual and Trilingual B.B.A. : if applicable, a photocopy of your High School transcripts to evaluate if you meet the language requirements.

 

University studies: a photocopy is acceptable when you submit your application (not required for studies completed at HEC Montréal).

 

Course equivalences request

For university studies only : complete the “Demande d'équivalence, d'exemption ou de substitution de cours” (document available in French only) and submit with your application for admission.


No equivalence will be granted for university-level courses required for admission or for courses given by professional associations. 

 

Language requirements

Please consult the language requirements page and select your stream.

 

Status in Canada

If your were born in Canada and graduated from a college (CEGEP) in Quebec, you are not required to provide us a birth certificate. Should it become necessary, we will ask your for them. For others, please consult the table status in Canada.

 

 

 

Studies outside Quebec

Transcripts

3-year or 4-year B.B.A.

Course equivalences request

For university studies only : complete the “Demande d'équivalence, d'exemption ou de substitution de cours” (document available in French only) and submit with it your application for admission.


No equivalence will be granted for university-level courses required for admission or for courses given by professional associations. 

 

Language requirements

Please consult the language requirements page and select your stream.

 

Status in Canada

Please consult the table status in Canada.

 

 

 

Status in Canada

  • Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International studentsWhen applyingAfter the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  

 

French citizens must add: 

  • valid passeport of the French republic
    or
  • valid national identity card of the French republic

  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

+  MBA

School record
  • originals of all official, complete and detailed transcripts, or copies certified by the school(s) in question1;
  • photocopy of your degrees attesting to your previous university studies1;
  • list of courses currently being taken but which do not appear on the transcript (point out the name of the school and the term in question for each course).
Others documents
  • proof of your professional titles (order, association, etc.), if applicable;
  • two copies of your curriculum vitae summarizing your primary tasks, responsibilities and accomplishments;
  • two letters of recommendation, one from an employer. The other can be from a professor, a client etc.
Tests
Official results 		Official results obtained from tests taken somewhere other than HEC Montréal must be sent to us directly from
the organization that gave them. 
  MBA in English MBA in French
Aptitude TestGMAT or TAGE-MAGE GMAT or TAGE-MAGE
English TestHECTOPE, IELTS or TOEFL
Candidates who have completed a secondary-level, collegial or university program of studies in English are exempt from taking an English test. 		HECTOPE, IELTS or TOEFL
Candidates who have completed a secondary-level, collegial or university program of studies in English are exempt from taking an English test.
French TestN/ATFI
 required of candidates who have not studied in French.
Essay questions Please answer on a separate page.  
Every answer must be around 750 words long.

MBA in English - All answers must be written in English
MBA in French - One answer must be written in English
  1. Tell us who you are by focusing on what you believe are your strengths and your weaknesses, and list the main things that have influenced your personal development.

  2. List your career goals and specify how getting an MBA at HEC Montréal will help you reach them.

  3. Other than work, what are you most passionate about?

  4. Describe a personal accomplishment of which you are particularly proud, and explain the role you played in it.
Legal status in Canada Please consult the table below to see documents to prove your status in Canada.
 1 Not required for studies completed at HEC Montréal.
 

Status in Canada

  • Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International studentsWhen applyingAfter the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  

 

French citizens must add: 

  • valid passeport of the French republic
    or
  • valid national identity card of the French republic

  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

+  Master of Science in Administration

School record
  • originals of all official, complete and detailed transcripts, or copies certified by the school(s) in question1;
  • photocopy of your degrees attesting to your previous university studies1;
  • list of courses currently being taken but which do not appear on the transcript (point out the name of the school and the term in question for each course).
Others documents
  • proof of your professional titles (order, association, etc.), if applicable;

  • two letters of recommendation (preferably from professors).

Tests
 (if applicable)		Official results obtained. Only results from tests taken somewhere other than HEC Montréal must be sent to us directly from the organization that gave them.
Aptitude tests

 studies made abroad

Linguistics test

 for English option

  • HECTOPE, IELTS or TOEFL
    Candidates who have completed a secondary-level, collegial or university program of studies in English are exempt from taking an English test.

 for French options

  • TFI (required of candidates who have not studied in French).

 

Additional questions Please answer on a separate page.
Each response must be typed and must not exceed one page.
  1. Selected program of studies :
    Specify the professional and intellectual concerns that are motivating you to do an M.Sc. Also explain your choice of option.

     

  2. Career plan :
    What kind of job do you expect to have once you have earned your M.Sc.
    (type of company that interests you, the position you would like to have, nature of your responsibilities, etc.)?

     

  3. Research theme (thesis stream only) :
    Briefly describe your theme or research interests.

     

Other documents Please consult the table below to see documents to prove your status in Canada.

 1 Not required for studies completed at HEC Montréal.

 

Status in Canada

  • Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International studentsWhen applyingAfter the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  

 

French citizens must add: 

  • valid passeport of the French republic
    or
  • valid national identity card of the French republic

  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

+  Ph.D.

School record
  •  originals of all official, complete and detailed transcripts, or copies certified by the school(s) in question1;
  • photocopy of your degrees attesting to your previous university studies1;
  • list of courses currently being taken but which do not appear on the transcript (point out the name of the school and the term in question for each course).
Other documents
  • proof of your professional titles (order, association, etc.), if applicable;
  • one copy of your curriculum vitae summarizing your primary tasks, responsibilities and accomplishments;
  • three letters of recommendation.
Aptitude tests Official results obtained. Only results from tests taken somewhere other than HEC Montréal must be sent to us directly from the organization that gave them.
Additional questions Please answer on a separate page
  1. Publication: list your main publications.

  2. Research:
    - In which area do you plan to specialize?
    - Even if you haven’t made a final decision yet, briefly describe the research project you are planning to work on.

     

  3. Selecting professors:
    Specify the names of two or three HEC Montréal professors who might supervise your research (see www.hec.ca under the Teaching Staff option).

  4. Financing your studies:
    - How do plan to finance your doctoral studies in administration?
    - If applicable, describe the contractual agreements, commitments, etc. that you have made.
Others documents Please consult the table below to see documents to prove your status in Canada.

1 Not required for studies completed at HEC Montréal.

 

Status in Canada

  • Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International studentsWhen applyingAfter the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  

 

French citizens must add: 

  • valid passeport of the French republic
    or
  • valid national identity card of the French republic

  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

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 Sending documents

 
  • Deadline: five (5) days after your application for admission
  • For any document not drafted in French or English, an official translation certified by:
  • the consulate or embassy of your country of origin or
  • a member of Ordre des traducteurs du Québec (OTTIAQ)
  • All documents submitted become the property of HEC Montréal and will not be returned to the candidate.
  • Incomplete applications will not be considered.
  • No confirmation will be given concerning the receipt of the documents.

 Outcome of the analysis by post: four (4) to six (6) weeks after the admission deadline. For the Ph.D. program, the waiting time can be up to 10 weeks.

 

  • Online transmission

    To accelerate the process of your admission file, an electronic copy of the official transcripts must be sent together with your application at DocumentsEnLigne@hec.ca. However, submission of the original or certified copies of the transcripts is required if your receive an offer of acceptance from HEC Montréal.

    If you apply online, you should send all your documents by answering the acknowledge receipt of HEC Montréal (do not create a new email).

     

    IMPORTANT: please use a resolution of between 100 and 300 dpi.

     

    By mail

    HEC Montréal
    Office of the Registrar
    3000 Côte-Sainte-Catherine Road
    Montréal, Quebec  H3T 2A7
    Canada

     

    For online application, you must: 

     

    • print and attach a copie of the aknowledge receipt
      of HEC Montréal

    • and 

    • point out on each document the number of your request (on the top left-hand corner of the screen)


    In person

    Office of the Registrar – Information Desk
    5255 Decelles Avenue
    Room 2.260
    Business hours

     



  • For more information: 514-340-6151 or contact the Office of the Registrar.

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