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HEC Montréal students

Online Application User Guide

Application deadlines (in French) 
Application fees
Instructions for applying online
Having problems?
Required documentation
Sending documents

  

 Application fees

 
 Application form General Application fees Application fees for international students with study Permit (1) Methods of payment
Online $83.40 $258.40
($83.40 + $175)
Credit card only
   
* Note that the two functions cards (credit/debit) are not accepted.
Paper $114.93 $289.93
($114.93 + $175)
Cheque or bank draft  in Canadian currency payable to HEC Montréal.

 (1)

Ph.D candidates are not concerned by international students fees. They only have to pay general application fees. 

International students with a study Permit will be charged an additional $175 due to a more complex admission process, excluding Ph.D. candidates

Application fees are non-refundable and subject to change without notice.

  

  Instructions for applying online 

The online application is a 13-step process. Steps 1 to 6 and step 13 are compulsory for all applicants. Steps 7 to 12 apply to specific programs only. Each time you move to the next step, your data will be saved automatically.
 

Step 1 – Personal information
Step 2 Program selection
Step 3 – Contact details
Step 4 – Emergency contacts
Step 5 – Student identification number
Step 6 – Current and previous studies
Step 7 – Experience
Step 8 – Tests
Step 9 – Curriculum vitae
Step 10 – Additional information
Step 11 – Languages
Step 12 – Letter of recommendation
Step 13 – Submitting your application 
 


Step 1– Personal information 

All HEC Montréal files are opened in alphabetical order according to the last and first names appearing on the birth certificate or document proving the applicant’s status in Canada.

Province/State
Specify the province or state only if the selected country is Canada or the United States.

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Step 2– Program selection

You must complete all fields marked with an asterisk (*).

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Step 3– Contact details

Telephone
You can check the Preferred box if you have entered more than one phone number. That way, HEC Montréal knows which number to call first should you need to be contacted. If you live in Canada or the United States, only the area code is required. If you live outside Canada or the U.S., you must also specify a country code.

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Step 4– Emergency contacts

Father unknown
If the father is unknown, enter “unknown” in both the First name and Last name fields.

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Step 5– Student identification number

Permanent code
If you have already studied in Quebec, the name used to create your permanent code will be used. You must therefore make sure that the name you enter is identical to that shown on your college (CEGEP) transcripts. This name will follow you throughout your studies at HEC Montréal and will appear on your diploma.

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Step 6– Current and previous studies

Main diploma
You must specify the primary degree you are submitting in support of your application. Check only one box.

Year attended
It is important to detail your current and previous studies, starting with the most recent year of studies. Include all years of study.

Diploma conferred
If you have earned your diploma, you must complete the Year of degree field. If no degree is awarded for this type of studies, select Not applicable.
 

Grade point average (GPA) on
- Applicants who have studied at a CEGEP in Quebec must enter their R-score.
- The GPA is required for all levels of studies.
- The GPA can be entered using any notation system.
- The GPA must be numerical, e.g. 11 out of 20. Otherwise, enter it in the Ranking or other field.
- Applicants whose GPA is not calculated on their transcripts are not required to calculate it.

Results achieved
This field is used to specify:
- a non-numerical GPA, e.g. A+
- a ranking, e.g. 12th out of 40
- a comment, e.g. Très bien or First Class.

Country
Enter the country where the diploma was awarded.

City
Enter the city where the diploma was awarded.

Institution:
- To select an institution, first select the Country and City.
- If you cannot find the right institution, click Add institution.
The exact address of the institution that you add is not compulsory. Only the Institution and City fields are compulsory. 

Degree obtained or expected
If you cannot find the name of the degree, select Other degree and enter the name of the degree in the appropriate space at the bottom of the screen.

Field studied/Specialization
Enter the field of the diploma.

Level of study
If you cannot find the applicable level of studies, enter the name of the level of studies in the Other space at the bottom of the screen. Required only for undergraduate studies.

 

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Step 7– Experience

If the step is dimmed, do not take these specifications into account.

End date
If you are still employed in the last position listed, leave the End date field blank.

Years of employment experience
This field must indicate the number of years of full-time professional experience excluding internships. Consequently, the total number of years from various positions specified previously cannot be equal to this number. If applicable, include the number of years of professional experience acquired outside Canada.
 

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Step 8– Tests 
 

If the step is dimmed, do not take these specifications into account.

B.B.A. program (trilingual only)
If tests were taken somewhere other than HEC Montréal, send us the scores as soon as possible.

D.E.S.S., M.Sc., MBA and Ph.D. programs
Candidates should carefully read the information regarding the tests required to meet the school’s admission criteria.

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Step 9- Curriculum vitae 

If the step is dimmed, go to the next step.

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Step 10– Additional information

If the step is dimmed, go to the next step. Otherwise, answer all additional questions.

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Step 11– Languages 

If the step is dimmed, go to the next step. 

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Step 12– Letter of recommendation

If the step is dimmed, go to the next step.

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Step 13– Submitting your application

Payment
To submit your payment, check the “Authorization” and “Declaration” check boxes..

If, after submitting your payment, you realize that you have made a mistake while completing the application, do not complete a new one. Instead, write to AdmissionEnLigne@hec.ca and specify what you would like to correct, the application number appearing at the top left of your screen, your name and your date of birth.

A few days after you have submitted payment for your application, you can check its status by clicking the Application summary link (use the same user code and password you used when you created your application). The possible statuses are as follows:
  • Incomplete :
The application fee payment transaction has not yet been processed.
  • Paid :  
The application fee payment transaction has been processed and your application sent to the Office of the Registrar.
  • Receipt :
Your file is ready to be examined, provided that the Office of the Registrar has received all required documentation.

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  Having technical problems? 

A. Make sure you are using Microsoft Internet Explorer
B. Change your browser’s security settings
C. Empty your browser’s caches

A. Make sure you are using Microsoft Internet Explorer

  1. Click start (bottom left of your screen)
  2. Select All Programs.
  3. Click Internet Explorer (some countries may use other browsers).
  4. Type www.hec.ca in the address bar (do not choose a Bookmark).
  5. Click the Online admission link.
  6. Check the top left of the screen to make sure that the Admission en ligne logo is displayed.
  7. So that we can better help you, send a message containing a screen shot of the error, along with your contact information, to documentsenligne@hec.ca

B. Change your browser’s security settings

  1. Open Internet Explorer (Start | All Programs | Internet Explorer).
  2. Select the Tools menu.
  3. Select Internet Options.
  4. Click the Security tab.
  5. Click Trusted Sites.
  6. Click the Sites button.
  7. Clear the check box next to Require server authentication (https:) for all sites in this zone.
  8. Type *.hec.ca in the Add this website to this zone field.
  9. Click the Add button.
  10. Click OK.
  11. Click OK again.
  12. Retry the Online admission link at www.hec.ca.

C. Empty your browser’s caches

  1. Open Internet Explorer (Start | All Programs | Internet Explorer).
  2. On the Tools menu, click Internet Options, and then click the General tab.
  3. In the Browsing history section, click Delete. In the Browsing history dialog box, clear all check boxes except the Cookies box, which should remain checked.
  4. Click the Delete button. The dialog box will close.
  5. Click OK.
  6. Retry the Online admission link at www.hec.ca.

If you are still having trouble, please contact us at 514-340-6063 or soutien.ti@hec.ca.

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  Required documentation 

+  B.B.A.

Required documentation


Studies in Quebec, outside Quebec  |  Sending documents

 

Studies in Quebec

Transcripts

Graduated from college (CEGEP): if you have or will complete a Quebec DCS (DEC), your are not required to provide us with any documents.

  Bilingual and Trilingual B.B.A. : if applicable, a photocopy of your High School transcripts to evaluate if you meet the language requirements.

 

University studies: a photocopy is acceptable when you submit your application (not required for studies completed at HEC Montréal).

 

Course equivalences request

For university studies only : complete the “Demande d'équivalence, d'exemption ou de substitution de cours(document available in French only) and submit with your application for admission.


No equivalence will be granted for university-level courses required for admission or for courses given by professional associations. 

 

Language requirements

Please consult the language requirements page and select your stream.

 

Status in Canada

If your were born in Canada and graduated from a college (CEGEP) in Quebec, you are not required to provide us a birth certificate. Should it become necessary, we will ask your for them. For others, please consult the table status in Canada.

 

 

 

Studies outside Quebec

Transcripts

3-year or 4-year B.B.A.
 

Course equivalences request

For university studies only : complete the “Demande d'équivalence, d'exemption ou de substitution de cours(document available in French only) and submit with it your application for admission.


No equivalence will be granted for university-level courses required for admission or for courses given by professional associations. 

 

Language requirements

Please consult the language requirements page and select your stream.

 

Status in Canada

Please consult the table status in Canada.

 

 

 

Status in Canada

  • Tuition fee exemption. Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International students When applying After the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  
 

 

French citizens must add: 

  • valid passport of the French republic
    or
  • valid national identity card of the French republic

 
  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

+  MBA

School record
  • originals of all official, complete and detailed transcripts, or copies certified by the school(s) in question1;
  • photocopy of your degrees attesting to your previous university studies1;
  • list of courses currently being taken but which do not appear on the transcript (point out the name of the school and the term in question for each course).
Others documents
  • proof of your professional titles (order, association, etc.), if applicable;
  • Your curriculum vitae summarizing your primary tasks, responsibilities and accomplishments;
  • two letters of recommendation, one from an employer. The other can be from a professor, a client etc.
Tests
Official results
Official results obtained from tests taken somewhere other than HEC Montréal must be sent to us directly from
the organization that gave them. 
   MBA in English MBA in French
Aptitude Test GMAT or TAGE-MAGE or GRE GMAT or TAGE-MAGE or GRE
English Test HECTOPE, IELTS or TOEFL
Candidates who have completed a secondary-level, collegial or university program of studies in English are exempt from taking an English test.
N/A
French Test N/A TFI
required of candidates who have not studied in French.
Essay questions Please answer on a separate page.  
Every answer must be around 750 words long.
  1. Describe your strengths and weaknesses and explain how you manage these personality traits in your everyday life.

  2. Why are you interested in obtaining an MBA and why have you chosen the HEC Montréal MBA program?

  3. Describe a personal achievement that allowed you to distinguish yourself and explain why you are proud of this achievement.
Legal status in Canada Please consult the table below to see documents to prove your status in Canada.
 1 Not required for studies completed at HEC Montréal.
 

Status in Canada

  • Tuition fee exemption. Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International students When applying After the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  
 

 

French citizens must add: 

  • valid passport of the French republic
    or
  • valid national identity card of the French republic

 
  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

+  Master of Science in Administration

School record
  • originals of all official, complete and detailed transcripts, or copies certified by the school(s) in question1;
  • photocopy of your degrees attesting to your previous university studies1;
  • list of courses currently being taken but which do not appear on the transcript (point out the name of the school and the term in question for each course).
Others documents
  • proof of your professional titles (order, association, etc.), if applicable;
  • two letters of recommendation (preferably from professors).

Language requirements

Results from language tests taken somewhere other than HEC Montréal must be sent to us directly from the organization that gave them.

Aptitude tests

 studies made abroad

Additional questions Please answer on a separate page.
Each response must be typed and must not exceed one page.
  1. Selected program of studies :
    Specify the professional and intellectual concerns that are motivating you to do an M.Sc. Also explain your choice of specialisation.

     

  2. Career plan :
    What kind of job do you expect to have once you have earned your M.Sc.
    (type of company that interests you, the position you would like to have, nature of your responsibilities, etc.)?

     

  3. Research interest:
    Briefly describe your research or supervised project interests.

     

Other documents Please consult the table below to see documents to prove your status in Canada.

 1 Not required for studies completed at HEC Montréal.

 

Status in Canada

  • Tuition fee exemption. Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International students When applying After the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  
 

 

French citizens must add: 

  • valid passport of the French republic
    or
  • valid national identity card of the French republic

 
  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

+  Ph.D.

Academic records
  • All official transcripts (originals or copies certified by the academic institution(s))1;
  • Photocopy of your degrees attesting previous university studies 1;
  • List of courses in which you are currently enrolled that do not appear on your transcript (for each course, please give the name of the academic institution where it is offered and the term during which you are attending it).

 1 Not required for studies completed at HEC Montréal.

Other documents
  • Certified documents proving that you hold your professional titles (from orders, associations, etc.), if applicable
  • One copy of your resume summarizing your primary tasks, responsibilities and accomplishments
  • Three letters of recommendation

 

Language requirements
  • Results from language tests taken somewhere other than HEC Montréal must be sent to us directly from the organization that gave them.
Aptitude tests
Additional questions Please answer on a separate pages

1. Publication: list your main publications.

2. Research:
- Indicate the specialization that you intend to choose
- Even if you have not made a final decision, briefly describe the research project that you intend to undertake.

3. Selecting professors:
Specify the names of two or three HEC Montréal professors who might supervise your research (see www.hec.ca on the link for Faculty).

4. Financing your studies:
- How do you plan to finance your doctoral studies in administration?
- State any contractual obligations, agreements, etc. that you have, if applicable.

5. If you have made more than one admission application to a Ph.D. program please indicates the chosen specialization and the academic institution for which you applied.

Others documents Please consult the table below to see documents to prove your status in Canada.

1 Not required for studies completed at HEC Montréal.
 

 

Status in Canada

  • Tuition fee exemption. Your status define your tuition fees and your admission to a tuition fee exemption, if applicable. If we do not receive the proof of your status, international fees will be charged.
  • Photocopies accepted.
Canadian citizen
born in Quebec
  • birth certificate (issued by le Directeur de l'état civil) with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Quebec
  • birth certificate with your place of birh, and your father’s and mother’s full names
 
Canadian citizen
born outside Canada
  • birth certificate with your place of birh, and your father’s and mother’s full names

  • both sides of your Canadian citizenship certificate or card

  • Québec Selection Certificate (if applicable)
Permanent resident
  • birth certificate with your place of birh, and your father’s and mother’s full names 

  • both sides of your permanent resident card or your IMM-1000,  IMM-5292 or IMM-5688 immigration form

  • Québec Selection Certificate (if applicable)
International students When applying After the offer of admission

birth certificate with your place of birh, and your father’s and mother’s full names  
 

 

French citizens must add: 

  • valid passport of the French republic
    or
  • valid national identity card of the French republic

 
  • Quebec Acceptance Certificate (CAQ), delivered by Immigration-Québec

  • Student permit, delivered by Immigration Canada

 


  • Following your request for admission, you will receive an email indicating your HEC student ID number required to access your HEC en ligne account in 3 business days.

 

  • Within five days after the receipt of this email, you must submit all required documents in PDF format via HEC en ligne under the “Admission” heading.



    You must reply to the acknowledgement receipt sent by HEC Montréal or by email at documentsenligne@hec.ca.

     

Documents not available in PDF format must be sent no later than the admission deadline for application.


Submission of the original or certified copies is required if you received an offer of acceptance from HEC Montréal.

 

If you are not able to send us your documents in a PDF format, you can send them:

 

By mail

HEC Montréal
Office of the Registrar
3000 Côte-Sainte-Catherine Road
Montréal, Quebec  H3T 2A7
Canada

For online application, you must:

 

  • print and attach a copy of the email “HEC Montréal – Admission – HEC en ligne


    and

  • indicate your student ID number provided to you on each document.
In person


Office of the Registrar – Information Desk
5255 Decelles Avenue
Room 2.260
Montréal, Québec  H3T 2B1
Business hours

 

 

  • For any document not written in French or English, we require an official translation certified by:
  • All documents submitted become the property of HEC Montréal and will not be returned to the candidate.

  • Incomplete applications will not be considered.

  • To know the status of your submitted documents; please access your HEC en ligne account.


    Definition of status
    Pending : Document sent
    Received : Application under review
    Unreadable : Poor quality document (incomprehensible or impossible to read all the information). Please resubmit.


  • Admission decision: 4 to 6 weeks after the admission deadline. For the Ph.D. program, the waiting time can be up to 10 weeks.

For paper application requests, please allow additional time.

No details will be provided before the specified deadline.

For more information: 514-350-6151 or by email.

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