Off-campus work permit

The off-campus work permit enables international students to work outside the campus during their studies.

Conditions

To obtain an off-campus work permit, you must comply with the following conditions at all times:

• Attend an ***MANDATORY*** information session about off-campus work and fill the attendance sheet passed during that session;

***YOU NEED ONLY ATTEND ONE SESSION DURING THE COURSE OF YOUR STUDIES***

• Have a valid study permit (check the expiry date);
  
• Have completed at least 6 months of full-time studies in a participating Canadian educational institution during the last 12 months;  
  
• Fulfill the requirements of the educational institution(s) attended during the required 6 months; 
  
• Maintain a cumulative average of: 

2,7 and above for the first year of 4-year B.B.A;
2,3 and above for B.B.A.;
2,0 and above for undergraduate studies;
2,7 and above graduate studies.

• Be enrolled as a full-time student in a program;
  
• Have an administrative file in good standing and up to date, which is to say that you have presented a copy of your immigration papers valid for the entire length of your term to the Registrar’s Office; you have paid your tuition fees on time; and you have settled your health insurance.

Steps to obtain a work permit

1. Attend a mandatory information session
2. Request an eligibility verification online (Electronic Verification Number – EVN)
3. Send your documents to Citizenship and Immigration Canada (online or by mail) 
4. Pay the required fees

1. Attend a mandatory information session

    Schedule of the next information sessions about the off-campus work permit:

Dates for the fall 2011 semester

Wednesday September 21st at 1 p.m. Amphithéâtre Lévis (Decelles building) 
Friday September 30th at 1 p.m. Banque du développement du Canada room (CSC building)
Friday October 7th at 1 p.m. Serge Saucier room (Decelles building)
Wednesday November 2nd at 12 p.m. Magog room (Decelles building)
Friday December 2nd at 1 p.m. Magog room (Decelles building)

**Registration directly at the information session**

*The doors will be locked 5 minutes after the beginning of the session.  

Consult our website for all the details regarding our activities for fall 2010 (calendar in French only).

2. Request an eligibility verification online (Electronic Verification Number – EVN)

• • Go to the Citizenship and Immigration Canada Web site at www.cic.gc.ca.
  • Select “Apply online".
  • Follow the instructions: Among other things, you will need to create and “epass” through the CIC secure online services, and you will use it for all your future online applications and to do a follow-up on your applications. 
  • Please note that you already have a client number. It is on your study permit (Client ID).  
  • Select Off Campus Work Permit – Request an Electronic verification number (EVN).
  • Don’t forget to check the box “Receive email notifications "; otherwise you will not receive a notification concerning the processing of your application by email and you will need to enter the CIC site with your epass to do a follow-up on your request. In addition, don’t forget to enter your address.
  • Once you have completed your eligibility application, it will be sent to the appropriate person at HEC Montréal.
  • If your application is accepted, you will be assigned an Electronic Verification Number (EVN). You will receive an email that will look like this:

If your application is rejected, you are ineligible for the program. Please read the eligibility criteria once more or attend an information session on work permits.  

3. Send your documents to Citizenship and Immigration Canada (online or by mail) 

• • If you decide to fill the rest of your application electronically, you will need to digitalize the other documents required by CIC. (There is a scanner at your disposal at the CGI room in the Côte-Sainte-Catherine building).
  • Use the document checklist included with the online application to make sure you don’t forget anything.  
  • It is important that you complete the entire application. By clicking on “I accept”, you acknowledge your responsibilities regarding the off-campus work permit. Be sure to understand them well.
  • If you decide to complete the rest of your application by mail, we suggest that you use registered mail.  You need to include the following documents:
    • Application to change conditions, extend my stay or remain in Canada [IMM 1249]
    • Document checklist [IMM 5583]

            Where to send your documents:

• • First application for an off-campus work permit
                CPC Vegreville
                6212-55th Avenue, Unit 555
                Vegreville, Alberta
                T9C 1X6
  • Extension of an off-campus work permit
                CPC Vegreville
                6212-55th Avenue, Unit 202
                Vegreville, Alberta
                T9C 1X6

4. Pay the required fees

• • For online off-campus work permit applications, you can choose one of two payment methods:
    • Payment included with your online application using a credit card (yours or that of a friend or relative)
    • Payment through a financial institution or a bank using the IMM5401 receipt (available at the ISA office)
  • For off-campus work permit applications sent by mail, you can choose one of two payment methods:
    • Payment through a financial institution or a bank using the IMM5401 receipt (available at the ISA office)
    • Online payment with a credit card using the online payment tool.

Please note that you can apply online for the renewal of your study permit and your off-campus work permit at the same time. 

When renewing your study permit, you can make a joint application for an off-campus work permit.

CIC will therefore renew your study permit and issue an off-campus work permit with the same expiry date. 
It is important to submit both applications in the same way, which is to say, either electronically or by mail.
 

If you decide to send both your applications by mail in the same envelope, you must send the envelope to Unit 202.  

-For an off-campus work permit only ($150)
-For a study permit only ($125)
-For a joint application for both a study permit and an off-campus work permit ($275)

Reply from Citizenship and Immigration Canada

- The average processing time to receive your off-campus work permit is 25 days, but it can vary (check the current processing time at the time of your application).

- You can apply for a Social Insurance Number with Service Canada as soon as you receive your off-campus work permit. You employer will request it as soon as you are hired.

- You will be able to start a job of any type as soon as you receive your off-campus work permit, as long as you fulfill the conditions required to obtain that permit. Please note that you are limited to 20 hours of work during the school year.

If you have any questions regarding the off-campus work permit online application, send us an email at baei@hec.ca.