| Date | To do |
August and January | Complete the online access authorization form (WORD - 30,4ko - in French only) to establish which members of your group will have access to your office. Student groups’ presidents must sign this form and return it in person to the Security Services counter at the main entrance of Côte-Sainte-Catherine building. An electronic copy has to be sent to sae.info@hec.ca. |
| August and January | Give Student Services (sae.info@hec.ca) a list of all the members involved in the student group (first name, surname, title, HEC IDs). |
| September - January | Give a copy of your annual financial statements to Diane Lauzon from Student Services (diane.lauzon@hec.ca), no later than three months after the end of its fiscal. |
| September and January | Student Services updates all existing mailing lists. |
| Every month | If applicable, pay the invoice from Accounting and Treasury Services. Remember to notify them of any change in signing officers. |
| At all times | You can apply to reserve a kiosk, a classroom, a meeting room or one of the two student lounges. If there is a cancellation of the activity, it is important to cancel the room reservation using the online form. |
| At all times | You can use the services of Audiovisual Services, the Graphic Design Studio and the Copy Centre, upon payment of certain fees. |
| At all times | You must obtain authorization from Student Services before posting notices on any of the bulletin boards. |
| At all times | You must give to the Security Services counter (at the main entrance of Côte-Sainte-Catherine building) a copy of your meeting permit as soon as you obtain it. |
| At all times | You must notify the Communications Office if a government minister, a VIP or other dignitary is invited to HEC Montréal. |
| At all times | You must keep your office tidy, so that it can be cleaned by Facilities Management. |
| At all times | For any activity involving a barbecue, notify Maximo (maximo@hec.ca). |
| June 1st | You must have submitted to Student Services the documents required to obtain an office for the new school year, by this date. |
| July | The outgoing team must clean out its office and storage space in RC.710. |
| August | Student Services notifies student groups of the offices assigned for the new school year. |
| August | The new team takes possession of its office or, if applicable, moves into a new one. |
