The Copy Centre offers both black-and-white and colour copying of electronic and paper documents. Various kinds of binding are also available.
The Copy Centre prints copies of:
All texts to be copied must have a margin of at least 1 cm on all four sides of the page.
You must respect the provisions of the Copyright Act. You may not reproduce a text in whole or in part without the author’s written consent.
For more information on the services available from the Copy Centre, contact the resource person, Alain Delisle (room RC.390, alain.delisle@hec.ca, 514 340-6088).
The Graphic Design Studio is staffed by production and graphic designers. The School does not employ a photorapher; requests for photographers are forwarded to external companies.
The Graphic Design Studio designs banners, posters, flyers, brochures, stationery, etc. Texts, images and partner logos, if any, are provided by the associations.
Color printing of documents, such as banners or posters, larger than 11 x 17 inches or 12 x 18 inches, in small quantities is made directly to the Graphic Design Studio. Offset printing jobs are sent to outside companies specialized in printing.
To maintain some uniformity in the way materials are displayed on campus, posters and banners are set up with tripods, rather than on walls. When you submit your application, you must specify the date and location of your display. The posters and banners will be given to Facilities Management, who will set them up. N.B.: Because of their limited number, the white poles used to suspend banners may not be used for other purposes.
The Graphic Design Studio is responsible for applying the School’s graphic standards. Sketches of all documents with the logo of HEC Montréal must be submitted to the Graphic Design Studio for approval.
For more information on the services offered by the Graphic Design Studio, contact the resource person, Chantal Faulkner (room RC.220, chantal.faulkner@hec.ca, 514 340-6568).
The School’s Archive Services offers student groups management and storage of semi-active documents and the conservation of archive groups (archives.info@hec.ca, 514 340-6576).
You can organize breakfasts, coffee breaks, banquets or cocktail parties with Coop HEC Montréal Catering Services.
To arrange an event with Coop HEC Montréal Catering Services:
Before finalizing your order, make sure that the Coop price fits with your budget. After the event, be sure to pay the invoice promptly (see the section “Billing and payment methods for School services”).
Mail for student associations is delivered to each room. AEHEC committees may pick up their mail from and drop it off with the secretary of their association.
Mail for interest groups received at HEC Montréal will be left in the room RJ.818.
Outgoing mail in large quantities must be left at the Mail Services counter in room RC.390b in the Côte-Sainte-Catherine building and marked with the group’s structure field code (CCS: combinaison de champ de structure). The CCS is an identification code assigned to each association, committee and group by Accounting and Treasury Services for billing expenses (see the section “Accounting and Treasury Services”)
An internal mail system is available. Drop-off points are at the same locations as external mail drop-offs. This system uses brown envelopes, which are available from the Mail Services in room RC.390b.
Accounting and Treasury Services is responsible for issuing monthly financial statements to student groups and for managing the changes in signing officers. For more information, call 514 340-6236.
Accounting and Treasury Services assigns an identification code to each student group, known as a “structure field combination” or CCS (code de champs de structure) (e.g., 41-Z99-0-0-0). This code is your group’s client number for School services, used for billing purposes.
It is important to notify Accounting and Treasury Services each year of any administrative change in the group (just as you would with the bank). To do so, contact Lucie Plante (lucie.plante@hec.ca, 514 340-5658), who will give you the appropriate form.
At the end of each month, every student group receives an invoice for expenditures incurred during the month. Student groups must pay these charges as promptly as possible by sending a check payable to HEC Montréal to Accounting and Treasury Services (room 6.260 in the Decelles building).
Student groups are billed for the services used at the School according to different methods:
| SERVICE | BILLING METHODS | PAYMENT METHODS |
|---|---|---|
| Coop HEC Montréal - Catering Services | Paper bill at the Coop HEC Montréal. | Write a check out to Coop HEC Montréal and return it to the Coop HEC Montréal through the internal mail system. |
| Telephone Services | Monthly bill sent by e-mail and internal mail. | Write a check out to HEC Montréal and send it to Accounting and Treasury Services via internal mail or give it in person at room 6.260 in the Decelles building. |
Copy Centre Graphic Design Studio Mail Services Facilities Management Audiovisual Services Security Services | A form for book transfers is sent by each service and must be approved and signed by the president of the student group. The CCS number must be written on the form.
Each form must be returned to the service in question by internal mail. | A monthly statement of account including all forms approved during the month is sent by internal mail.
The payment is made by check to the order of HEC Montréal and must be sent to Accounting and Treasury Services by internal mail or in person to room 6.260 in the Decelles building. |
A WSS (Windows Sharepoint Services) website has been created for each student group. This collaborative site allows executive members of different groups to share documents that are centralized at a given location, to use discussion forums, post announcements, etc. To avoid going over system capacity, access to the site must be limited to executives; it is not open to all group members.
Student groups have a maximum storage quota, which should be enough to upload documents, photos, files, etc. on the site. Personal documents are not to be posted. Only files necessary for the proper functioning of the student group have to be uploaded.
Each group must appoint a website administrator. The administrator will create sub-sites, if necessary, and manage user subscriptions (adding or deleting users and assigning them user rights from among four predefined levels). We suggest that only one or two people be appointed administrators and that “designer” (concepteur) rights be granted to all other executive members.
When the executive team changes, the outgoing administrator must clean up the site, unsubscribe former members and subscribe the new team’s administrator.
For technical questions, the site administrator can write to gti.techno.wss@hec.ca.
Information Technology Services provides a desktop computer with a monitor and basic software (MS Office Suite, anti-virus software, etc.) for each student group. These are surplus computers (normally given after three years’ use) and are adjusted as necessary to meet the School’s standards. They are generally replaced during the summer. Information Technology Services repairs any breakdowns or malfunction in the computers. To submit a request, contact Carmen Daigle (via carmen.daigle@hec.ca).
Each student group may operate its own website on the School’s server. For more information, write to webmestre@hec.ca.
Each student association, committee and interest group may have a telephone, a telephone line and a fax line. Fax machines will not be supplied. Only telephones provided by the HEC Montréal Telephone Services may be plugged into the School’s jacks.
Rental fees for a telephone line and a telephone are about $550/year, and for a fax line, about $350/year. Long-distance charges are not included and must be paid by users.
For more information on Telephone Services: you can contact them at telephonie@hec.ca or 514 340-6063.
