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Normal waiting period before your diplomation

Once you have successfully defended your thesis, the Ph.D. program Academic Affairs Office can issue a letter attesting that you have met the program requirements. You can request such an attestation by sending an e-mail to

One month after your final submission, the Registrar’s Office can issue an official attestation of studies. You can request it in person, at the Registrar’s Office information counter (Decelles Building, suite 2.260) or on-line.

Expect to wait approximately five months between the final submission of your thesis and the time your diploma is issued. In the meantime, you can request a declaration stating that you have graduated by completing the Request for Official Documents form. This information will also appear on your academic transcript.

Students’ diplomas will be mailed to the address listed on HEC en ligne.

Lastly, the graduation for all Université de Montréal doctoral students is held once a year. You will receive an official invitation by email or regular mail.

Duplicate diploma

Obtaining a duplicate of a diploma

Please note that only the person whose name appears on the diploma may request a duplicate. To obtain one, that person must fill out the appropriate form and do the following:  

Have the form signed by a commissioner of oaths (see below for information on locating a commissioner of oaths).
Submit the form, along with the required payment (as stated on the form) to one of the following addresses, depending on the submission method:
By mail HEC Montréal – Office of the Registrar
3000 Côte-Sainte-Catherine Road
Montreal, Quebec  H3T 2A7 
In person Office of the Registrar
Decelles Building – Suite 2.260
Check the hours of operation


Please allow up to six weeks for delivery of the duplicate. 


Commissioner of oaths

To locate a commissioner of oaths, contact:

  • The Office of the Registrar, Decelles Building, Room 2.260
  • Provincial, federal or municipal government organizations
  • Financial institutions
  • The Justice Québec Web site

Abroad, you can ask for a signature authentication or an authentication of documents.

For further information, call us at 514-340-6151 or write to us.

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