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Newly admitted


Welcome to HEC Montréal! We’re delighted to have you as one of our students.

This section contains everything you need to know about studying at HEC Montréal. The sections below will answer many of your questions, including those about choosing courses and HEC Montréal’s regulations.
 
Check out the Newly Admitted Student Information Session Presentation

Guide for newly admitted students

To simplify your return to school at HEC Montréal, just follow these steps.

As soon as you are admitted to your program:

+  Step 1: Your HEC Montréal e-mail account

Check your HEC Montréal e-mail account, since all communications concerning your studies at HEC Montréal will be sent only to this address.

+  Step 2: HEC En Ligne portal

Consult your HEC En Ligne profile and get used to this new environment.

You’ll find:
 

  • The list of preparatory courses required you when you were admitted, in the Preparatory Phase section (if applicable);
  • The list of courses for the current school year, in the My class schedule section (timetables, subject to change, are posted in May every year);
  • Your account balance;
  • And lots more!

+  Step 3: Introductory and orientation sessions

Attend the activities specially designed for newly admitted Master’s program students (you will receive invitations by e-mail):

1. Introductory session for newly admitted students

This session, organized and led by the Academic Office, is held before the registration period for your first term in the program.

It will provide you with a variety of information specific to the program. Your academic advisor will also give you recommendations regarding your course selection.

2. Orientation session for newly admitted students

This session, organized by Student Services, is held a few days before courses begin in your first term.

It will give you an opportunity to meet representatives of the School’s different services: the library, Career Management Services, Student Services, the HEC Foundation, student associations, etc.
 

+  Step 5: Conditional admission

To complete the admission process, you must submit the official transcripts (bearing the indication “Program completed”, “Degree awarded”, or the equivalent) for your university studies as mentioned in your Conditional Admission Offer Letter:

  • For studies in Quebec: ask your issuing university to submit the transcripts online through the Bureau de cooperation interuniversitaire.
  • For studies done elsewhere in Canada or the Unites States: ask your issuing university to mail the transcripts directly to HEC Montréal.
  • For studies done anywhere else or in any other cases: present your original documents in person to the information counter of the Registrar's Office.

You must submit these documents no later than the deadline written in your admission letter which can be retrieved by logging in to your HEC en ligne account.

+  Step 6: Find the information you need

+  Step 7: Rules and regulations

MSc students must respect all the conditions for continuation of the program. Otherwise you may be expelled from the program.

Among other requirements, you must:

  • Consult the structure of your specialization and the timetable of courses offered,  to make your course selection;
  • Enroll in courses as of your admission term;
  • Maintain a GPA of at least 2.7/4.3 in both your program of studies and in your preparatory program for your program of studies;
  • Find a professor who will be prepared to supervise you, before you earn 21 credits in the thesis stream or 36 credits in the supervised project stream;
  • Complete the required preparatory courses to the specialization within one year;
  • Complete your MSc program within five years.

Other conditions apply. Please consult the academic regulations and the official description of the MSc in Administration program.

Course selection

It is up to students to familiarize themselves with the structure of their program of studies and select the appropriate courses.

To ensure you select the appropriate courses, attend the introductory session for newly admitted students and meet your academic advisor. Make sure you plan your studies before your initial registration.

When you select your courses, you must make sure that you have met all the prerequisites.

Even if you are admitted conditionally, you must still register using HEC en ligne.

Graduate students may not choose more course credits than the number required by the structure of the program to which they have been admitted.

Checking and correcting your personal information

You must check your emergency contact and personal data in HEC en ligne and modify them, as needed.

+  Contact information

If your contact information (mailing address, e-mail address or phone number) has changed since you were admitted to HEC Montréal, it is important to update it promptly.  Make any necessary changes online through HEC en ligne.  

+  Name change

Since the Fall 2000 semester, the ministère de l'Éducation et de l'Enseignement supérieur (MEES) has obliged Quebec universities to obtain a permanent code assigned and validated by the Ministry for each registered student.

The “permanent code” is a code that the province’s ministry of education, the MEES, uses to identify individual students. It consists of four letters followed by eight digits.
e.g. AAAZ11223344
AAA = First 3 letters of the student’s family name
Z = First letter of the student’s given name
11 = Date of birth
22 = Birth month (plus 50 if the student is female)
33 = Last 2 digits of the year of birth
44 = Sequence number assigned by the MEES

If the name appearing in the MEES file differs from the one on record at HEC Montréal, we are required to modify it to bring it in line with the data held by the MEES.

If, while consulting your record on HEC en ligne, you notice that your name has been changed and that you wish to modify it, you will need to provide the following documents:

  • a birth certificate (for students from Quebec or any other Canadian province)
  • a document attesting to your status in Canada (international students)

Failing this, your name will remain as it is currently in HEC en ligne.

For further information, please e-mail us at changementdenom@hec.ca.

 
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