Sitex (which stands for Système intégré de transfert d’examens, or integrated exam submission system) is a Web application that enables students to submit exam files to their teachers. Because it’s a Web application, students do not need to install anything on their computer.
Sitex is used for more than just submitting exams. It is also used for :
To find out more about Sitex, refer to the FAQ section!
They go to www.hec.ca/sitex (click on English version) and follow the instructions on that page.
Refer to the section entitled What do students need to know?
Paper correction
Files submitted by students through Sitex are printed by the Office of the Registrar and given to the grader. Only electronic files with the following file extensions can be printed by the Office of the Registrar:
Word : doc, docx, dot, dotx, DOC, DOCX, DOT, DOTX, txt
Adobe : pdf, PDF
Electronic correction
Files submitted by students through Sitex are sent by electronic means to the corrector, who then carries out the correction electronically. All the types of files are accepted..
Paper correction
Except in the case of take-home exams (for more information, refer to the section dedicated to take-home exams), electronic files are printed out by the Office of the Registrar. Printed exams are available two (2) business days after the exam; the correction time is adjusted accordingly.
Eletronic correction
The teacher receives an e-mail message from Sitex immediately after the exam. The correction is carried out directly on screen. An on-screen correction can be done, for example, by clicking an icon to underline text or by inserting comments. This correction method is convenient, especially when the student uses a Microsoft Office Suite program or when the correction is carried out using a tablet PC and a light pen.
For more information, refer to the section entitled What do teachers need to know?
The difference matters only for paper corrections, as only electronic files with the extensions listed below can be printed by the Office of the Registrar:
The application recognizes all other file types as electronic attachments, which teachers download via Sitex.
In the case of electronic corrections, the attachment concept is moot, as no files are printed by the Office of the Registrar.
Example: In the case of corrections of an exam on paper, students are required to submit a Word file for printing by the Office of the Registrar, along with an Excel file containing details of their calculations. The Word file is considered to be an “electronic notebook,” and the Excel file, an “attachment”; only the Word file will be printed. The Excel file will be available electronically.
Refer to Downloading an attachment in the What do teachers need to know? section.
Yes, Sitex sends a report containing all this information to the corrector.
Sitex generates a submission report listing the students who have submitted files, the time they were submitted, the confirmation code generated by Sitex (only for exams written at HEC Montréal) and the students who have not submitted a file electronically.
This report is available in French only.
Paper correction
This report is printed and placed in the exam folder.
Electronic correction
This report is included in the ZIP file that the corrector has to download.
Each student is responsible for the files he or she submits:
A student who submits the wrong file(s) could receive a failing grade on an exam due to the error.
Just as students submit their completed exams before leaving the examination room, students are responsible for all exam-related documents they submit through Sitex.
Submitting the wrong file could therefore lead to a failing grade on the exam. Files must be properly named and be formatted in such a way as to be printable in their entirety, as they will not be opened prior to being printed.
Additional details :
Follow the instructions included on the exam questionnaire, as well as those provided by the Sitex application.
 | Once a file has been submitted successfully, a confirmation number will appear on the screen. In the case of an exam written at HEC Montréal, students must print this number on the cover page of their questionnaire. |
Moreover, Sitex automatically sends a confirmation message to the student’s HEC Montréal e mail address; attached to the message will be the file(s) submitted through Sitex. Students must keep this e-mail message until their grades are posted. |
Note: Precise instructions and the Sitex URL are always included on the exam questionnaire.
Go to www.hec.ca/sitex (click on English version)
For an exam written at HEC Montréal, the following screen will be displayed. It contains a confirmation number you must print on your questionnaire’s cover page.
For a take-home exam, the following screen will be displayed. No confirmation number will be shown..
Students are free to submit their exam file as soon as they have finished writing the exam.
Students whose computer freezes or crashes must ask the invigilator for help.
In all exams where computers are allowed, students whose computer freezes or crashes must speak with the invigilator, who will do everything possible to lend them one of the school’s computers or allow the students to continue the exam on paper.
If the problem is linked to the file submission process, the invigilator will have students submit the file from the exam room computer or, failing that, will ask them to submit their exam on the invigilation team’s USB key. Exams submitted this way will then be printed and placed in the exam folder.
Note that all technical incidents occurring during an exam, if not resolved, will be subject to an anomaly report that will be transferred to the appropriate program office.
Sitex accepts all PC and Mac file formats. The maximum file size is 5 MB.
Sitex accepts all PC and Mac file types, but only files listed below can be printed by the Office of the Registrar.
Word (doc, docx, dot, dotx, DOC, DOCX, DOT or DOTX extensions)
Acrobat (pdf or PDF extensions), text (txt or TXT extensions)
Paper correction
The teacher returns corrected exams to students in class.
Electronic correction
The teacher submits corrected exams via Sitex: each student then receives an e-mail message containing a link to a Web page from which the corrected exam can be downloaded..
Paper correction
Students must make an appointment through HEC en ligne to review a copy of their final exam, once grades are posted on HEC en ligne, within the exam review period stated in the academic calendar.
Electronic correction
Once grades are posted on HEC en ligne, and within the exam review period specified in the academic calendar, Sitex sends each student an e-mail message containing a link to a Web page from which he or she can download a copy of the corrected exam
After double-checking their HEC Montréal inbox, students may send a message to registraire.sitex@hec.ca to find out.
Sitex communicates with students and faculty using HEC Montréal e-mail addresses exclusively. To configure your HEC Montréal e-mail address, refer to the page entitled My HEC Montréal e-mail account
Promptly inform your secretary, who must complete the form entitled Renseignements et modalités pour examen in HEC en ligne, depending on the type of exam and the type of correction requested.
Exam time bracket
| Morning exam - weekdays and weekends | before the exam start time |
| Afternoon exam - weekdays | after the exam end time |
| Afternoon exam - weekends | before the exam start time |
| Evening exam - weekdays | before the exam start time |
Students’ printed answers are available at the Office of the Registrar two (2) business days after the exam. The period during which to return the corrected exams is adjusted accordingly and extended to 12 business days after the exam.
If a student fails to specify his or her name in the file header, the document becomes difficult to identify once printed. As such, when an exam is submitted through Sitex, the application generates a “separator” before each exam file. This document contains the following information:
The rapport de dépôt Sitex (submission report) available only in French is also printed. For more information, refer to “Is it possible to determine how many files a student has submitted and at what time they were submitted?” to the section entitled Sitex: overview
Return corrected exams directly to students in class.
Submit corrected final exams to the Office of the Registrar so that students may view them if they wish.
Students can view their corrected exams during the final exam viewing period specified in the academic calendar.
Promptly inform your secretary, who must complete the form entitled Renseignements et modalités pour examen in HEC en ligne, depending on the type of exam and the type of correction requested..
Exam time bracket
| Morning exam - weekdays and weekends | before the exam start time |
| Afternoon exam - weekdays | after the exam end time |
| Afternoon exam - weekends | before the exam start time |
| Evening exam - weekdays | before the exam start time |
Following an exam, you will automatically receive a message at your HEC Montréal e-mail address, which contains a number of URLs.
In the event that you lose an e-mail message generated automatically by Sitex, or in the case of a take-home exam, use the following procedure.
Each Zip file contains, in the following order: the Sitex submission report and, for each student, the file(s) submitted, each preceded by their separator file(s).
The Sitex report lists the students who have submitted files, when the files were submitted, the confirmation code generated by Sitex (only for exams written at HEC Montréal) and the students who have not submitted a file electronically.
The separator files generated by Sitex provide information on students and courses; these files are especially useful when students fail to label their exams properly.
The Zip archive looks like this:
Once you have finished correcting exams, submit the corrected versions through Sitex.
Corrected mid-term exams are returned to students via Sitex. Sitex sends students an e-mail message containing a URL, which they click in order to view and download their corrected mid-term exam.
a) Create a Zip file containing the corrected files.
b) Go to www.hec.ca/sitex (click on English version)
c) After typing your ID number and password (the same ones you use to log in to HEC en ligne), click Transmettre les examens corrigés (Send corrected exams).
d) Move to the next screen, where the various sections (course groups) are listed, including the exams submitted by students via Sitex. Simply click the section of your choice.
e) Click Browse and select, from the Save location, the Zip file containing the corrected electronic files to be returned to students.
f) Once the Send File window opens, select the Zip file to be sent from your Save location, and click Open.
Once the Zip file has been selected, click the Transférer aux étudiants (Send to Students) button at the bottom of the page.
The Zip file containing the corrected electronic files is thus submitted to Sitex. Also, the number of files (excluding the separators) submitted to date for the course in question will be displayed..
A message is simultaneously sent to students at their HEC Montréal e-mail address stating that they now have access to their corrected exam files. An example of this message is shown below.
g) If you wish, you may submit further zipped folders by clicking Transmettre un autre examen corrigé (Send another corrected exam) . For verification purposes, you may also view a list of the corrected exams just submitted by clicking Cliquez ici (Click here) .
In the event that you inadvertently submit the wrong Zip file, refer to the question What should I do if I submitted the wrong files via Sitex?
Once you return to the corrected exam submission screen by clicking Transmettre un autre examen corrigé (Send another corrected exam) ), you will see, opposite the section for which you have just submitted corrected exams, a symbol indicating that the corrected exams have been submitted..
Submit corrected files to the Office of the Registrar via Sitex.
Submit corrected files to the Office of the Registrar via Sitex.
a) Create a Zip file containing the corrected files.
b) Go to www.hec.ca/sitex (click on English version)
c) After typing your ID number and password (the same ones you use to log in to HEC en ligne), click Transmettre les examens corrigés (Send corrected exams) .
d) Move to the next screen, where the various sections (course groups) are listed, including the exams submitted by students via Sitex.
Next, simply click the section of your choice.
e) Click Browse and select, from the Save location, the Zip file containing the corrected electronic files to be submitted to the Office of the Registrar.
f) Once the Send File window opens, select the Zip file to be sent from your Save location, and click Open.
Once the Zip file has been selected, click the Transférer au Registrariat (Send to the Office of the Registrar) button at the bottom of the page..
A message is sent simultaneously to students at their HEC Montréal e-mail address, stating that they can view their corrected files during the final exam review period specified in the academic calendar. An example of this message is given below.
You will need a file compression program like WinZip.
a) Launch WinZip. Click the Wizard button located at the top-right of the window.
b) The WinZip Wizard welcome screen will appear. Click Next.
c) Select the Create a new Zip file radio button and click Next.
d) Name the file and click Next. By default, the file will be saved in your computer’s My Documents folder
e) If a folder containing the corrected electronic notebooks and/or attachments already exists, click Add folders. After selecting the Save location from the Add folders window, click OK.
If the electronic notebooks and/or attachments are not located in a folder, click Add files and add each file separately from the Add file window. Click OK..
Click Zip Now. The zipped folder has just been created.
If you submit the wrong Zip files, you can correct the error by clicking Oops! I submitted the wrong Zip file!
This procedure erases all corrected files from this section. Confirmation that the Zip file has been deleted is provided in the next screen, as shown in the following screen capture.
You can then submit a new Zip file by clicking Browse before selecting a new file in the Send file window. Then click Open and Transférer aux étudiants/au Registrariat (Send to students/to the Office of the Registrar).
Students may view their corrected exams online through Sitex during the final exam viewing period specified in the academic calendar.
Refer to When and how to view corrected exams? / Final to section entitled What do students need to know .
In the event that teachers lose an e-mail message generated automatically by Sitex, and they wish to download an electronic attachment or correct a take-home exam, they must follow the procedure described below.
A Sitex take-home is an exam written at home, at the end of which students submit their exam file(s) through Sitex to be corrected electronically by their teacher.
The date and time of Sitex take-home exams must be posted on HEC en ligne.
Teachers are responsible for notifying their students of the instructions for submitting files through Sitex.
All Sitex exams require that a date, start time and end time be specified in PeopleSoft, even if students are to sit their exams at home, because Sitex will get the information it needs from PeopleSoft.
If no exam date has yet been specified in PeopleSoft (HEC en ligne), the secretary must write to registraire.examen@hec.ca to have the exam added; the duration of the exam must be specified. The date of the exam will be set by the Office of the Registrar.
There are two types of Sitex take-home exams:
Notify your secretary promptly, as he or she needs to complete the form entitled Renseignements et modalités pour examen in HEC en ligne.
For the question « L’examen sera ? » (The exam will be?)
For the question « L’examen sera surveillé par le ? » (The exam will be invigilated by?):
For the question « L’examen sera écrit sur : » (The exam will be written on:)
Teachers are responsible for notifying their students of the instructions for submitting files through Sitex.
By default, take-home exams are corrected electronically. Teachers who prefer to correct on paper must print the students’ answers themselves.
In the case where teachers want to print students’ exams and need an exam folder to put them in for submission to the Office of the Registrar, the secretary must check the options shown below on the form entitled Renseignements et modalités pour examens.
• For the question « L’examen sera surveillé par le ? » (The exam will be invigilated by ?)
• For the question « L’examen sera écrit sur : » (The exam will be written on:)
• The secretary must write to registraire.examen@hec.ca to find out where and when to collect the prepared folder.
To download students’ files, teachers need to open a Sitex session.
In the case of take-home exams, you will not receive any e-mail messages generated automatically by Sitex. To download students’ answer files, you will need to open a Sitex session.
For more information, refer to Downloading an attchment to the section entitled What do teachers need to know.
Yes. If the take-home is a final exam, corrected exams need to be submitted to the Office of the Registrar via Sitex.
Because Sitex take-home exams require a date and time in PeopleSoft, they are considered to be final exams insofar as all other exam-related processes are concerned: the course appears in the late correction report and the teacher evaluation envelope is withheld as long as the corrected exams are not submitted to the Office of the Registrar. Moreover, exams must be archived, and students have the right to view their corrected exams.
A. Inscrire votre nom, votre matricule, le numéro de répertoire et le numéro de section dans l’en-tête de chaque fichier.
B. Inscrire le numéro de répertoire, de section et votre nom dans le nom de chaque fichier.
exemple : 2-100-00A_A01_JTremblay.docx
C. Vérifier que la sélection du papier correspond bien au format lettre et non A4.
(Onglet Mise en page - Taille – sélectionner Lettre US et non pas format A4, cliquer sur le bouton «par défaut» et répondre Oui).
D. Sauvegarder votre fichier de façon à le repérer facilement.
Avant le transfert, assurez-vous que :
|
A. Aller à l’adresse www.hec.ca/sitex
B. Suivre les directives à l’écran (il est important de choisir le bon numéro de répertoire)
C. Sélectionner le ou les fichiers que vous avez sauvegardés
D. Transférer en cliquant sur le bouton Transférer
E. Reporter le numéro de confirmation transmis par le système Sitex sur la page de garde de votre questionnaire d’examen, puis remettre le questionnaire d’examen au surveillant.
Ce numéro sert de validation pour le transfert de votre examen, il est donc de votre responsabilité de l'inscrire sur ce document. Vous êtes invité à conserver une copie de ce numéro pour des validations ultérieures.
Sitex envoie un courriel de confirmation à votre adresse HEC contenant le fichier transféré.
Si un problème survient, aviser un surveillant afin que vous déposiez votre document sur la clé USB de l’équipe de la surveillance des examens.
IMPORTANT : Il faut conserver sur votre ordinateur sans l’ouvrir, le fichier contenant les réponses à votre examen et ce, jusqu’à ce que vous ayez obtenu votre résultat.
A. Place your name, student number, group number and course code in the page header.
B. Add course code, group number and your name to the document name.
Ex : 52-701-02_A01_JTremblay.docx
C. Check that the "Paper" size is set to Letter and not A4.
(Select File, Page Set-up, Paper: choose Letter and not A4, click “Default” and answer “Yes”.
D. Save the file with a name that makes it easy to identify.
Before submitting your file(s), check that:
|
A. Go to www.hec.ca/sitex.
B. Follow the instructions on the screen.
C. Select the file(s) that you have saved.
D. Send them by clicking the Send button.
E. Write the confirmation number provided by Sitex on the cover page of your exam questionnaire and submit it to the invigilator.
This number is used to validate the exam once submitted. You are therefore responsible for writing this number on the document. You are encouraged to take note of this number for subsequent validations.
Sitex will send to your HEC Montréal e-mail address a confirmation message containing the file you submitted.
In case of a problem, inform an invigilator so that you can submit your document on the invigilation team’s USB key.
IMPORTANT : You must save the file containing the answers to your exam on your computer, but without opening the file, until you receive your grade.
Still haven’t found an answer to your question?
Write to registraire.sitex@hec.ca
