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2017 MBA Guide for newly admitted students

For those newly admitted, the best way to start the MBA program is to follow the steps below.

Note that you do not have to register for your compulsory courses. The Administrative Office of the MBA program will complete your registration.

We wish you a very successful year!


+  Step 1 - Reply to our offer of admission

You have to answer to your admission offer via HEC en ligne before the reply deadline indicated at your round of application. You will also have to send a deposit of $350 (see methods of payment) for which you won’t receive an official invoice and which will be applied against tuition fees. Remember to write your student number, first and last name and date of birth on the back of your check or bank draft. Note that places are limited and reservations are not guaranteed if confirmation is received after the deadline.


International students must start their Immigration process immediately.

Please refer to the Preparing for my departure guide.

Admission deferral

If you wish to defer admission to the following year, you must refuse the admission offer via HEC en ligne and indicate the reason "Deferred admission". Note that the deferral is not automatically granted. Your supporting documents are kept for one calendar year and your file will be re-analysed and compared to the files received that year.

+  Step 2 - Update your contact information

Make sure to update your contact information in your HEC en ligne account as we may contact you either by phone, mail or e-mail before and throughout the program.

Changing your password

On HEC en ligne, click on “Change password” in section “Personal Information”.

You can reset your password if you have forgotten it.

Knowing your HEC e-mail address

  • Go to HEC en ligne.
  • Under "Personal information", click on "Email addresses".

Accessing your HEC e-mails (WebMail – Office 365)

All HEC Montréal-related notices will be sent to your address only.

You may access your e-mails from any workstation via or from the main page of HEC Montréal's Website, you will find the WebMail access in the “My HEC Montréal” section in the right panel.

  • The user account is your HEC email address (with the format).
  • The password is the same as the one used to access your HEC en ligne account.

    For more information about managing e-mail messages, have a look at the FAQ - Office 365 (in French only) or call 514-340-6063.

+  Step 3 - Prepare your arrival

+  A - Choose a laptop

   Your courses require the use of a laptop computer configured according to HEC Montréal standards.

A. To purchase a laptop, Coop HEC Montréal offers :

> Recent models of computers customized for your needs and for HEC Montréal’s technology environment. More details are available here.

> Guaranteed best prices on these models.

> A certified service centre dedicated exclusively to those who purchase a laptop at Coop HEC Montréal.

> Loaners are available in case your laptop fails or is damaged (a handy service when papers are due).

B. If you already have a laptop :

> You must ensure that your computer meets the HEC Montréal’s minimum software requirements.

+  B - Purchase your school supplies

Go to the Coop HEC Montréal Website, in the section "Matériel obligatoire" (French only), to see the list of compulsory books for each of your courses. (information will be available a week before the beginning of classes)

Consult the list of approved calculators

+  C - Get your student ID card

> During the integration activities, you will have time to get your Student ID Card at the COOP HEC Montréal. See Step 4.

+  D - Getting familiar with HEC Montréal tools and rules

Access your course schedule, financial account and your academic tools

HEC en ligne: portal regrouping your file's information (contact details, information about your courses, tuition fees, etc.)
ZoneCours 2.0: get to know your course schedule and educational tools (course outlines, communication with your professors, etc.).
Type your student file number (user id) and password.
The initial password for your mailbox is your date of birth in the YYMMDD format.
You should change your password in HEC en ligne.

In case of problems:

Consult the academic calendar

Important dates are all published in the academic calendar.

Study Room Reservation

Study rooms are available to the MBA students for teamwork and group meetings.

Please consult the Online Educational Resources page.

+  F - Reserve your locker

Please check the information on lockers on the Student Services webpage.

+  G - Transport

Transport: STM’s OPUS public transit pass, parking, etc.

+  Step 4 - Start your program

Thursday, April 27, from 8 a.m. to 12:15 p.m.

Breakfast and introduction to the program

Salon L'Oréal

Word of welcome by the MBA director, Mr. Louis Hébert, and introduction to the program.

Lunch break 12:15 p.m. to 1 p.m.


Thursday, April 27, from 1 p.m. to 5 p.m.

Urban Challenge in Montréal

Salon National

As of the beginning of this program, we offer you a team building activity rich in emotion. Inspired by The Amazing Race, this entertaining program equips teams with maps, spending money and route envelopes. The Urban Challenge takes participants out of the office and into the city to discover rich heritage, interesting facts and a little more about their co-workers and themselves.

Travelling by bus, metro, foot and taxi, teams must arrive at various destinations and successfully complete tasks in order to reveal clues to ensuing locations. The team that completes the race in the fastest time wins.


Thursday, April 27, starting at 5 p.m.

Cocktail and dinner

Salon L'Oréal


Friday, April 28, from 8:30 a.m. to 12:30 p.m.

Teambuilding workshop


Lunch break and student ID card at the COOP 12:30 p.m. to 1:30 p.m.


Friday, April 28, from 1:30 p.m. to 3 p.m.

MBA Career Services


Break and student ID card at the COOP 3 p.m. to 3:30 p.m.

Friday, April 28, from 3:30 p.m. to 5 p.m.

Library workshop


Student ID card at the COOP 5 p.m. to 6 p.m.

+  Step 5 - Attend your first course

Intensive week

Course Schedule Registration
Management Simulation

From Monday, May 1 to Friday, May 5, from 8:30 a.m. to 10:30 p.m.

See detailed schedule in HEC en ligne.


Why does class extend up to 10:30 p.m.? 

The three-hour class is followed by team discussions that often extend into the evening because important decisions must be made and consensus among the team members must be reached before you leave class.

Attendance is compulsory for the intensive week as it is your first course of the program.

If you are unable to attend class, you will not be authorized to continue in the program. You will be asked to postpone admission until the following year.

Registration for compulsory courses

The administrative office of the MBA program will register you in all the compulsory courses before the beginning of each term. The course schedules will be available on ZoneCours. You will proceed with your registration only for your elective courses planned from December 2017 on.

Course calendar

For any further information, don’t hesitate to contact us at

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