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2013 MBA Newly admitted guide


+  Step 1 - Reply to our admission offer

Upon receipt of your admission offer, you have 30 days to send us your answer via HEC en ligne. You will also have to send a deposit of $350 (see methods of payment) which will be applied against tuition fees. Remember to write your student number, first and last name and date of birth on the back of your check or bank draft. Note that places are limited and reservations are not guaranteed if confirmation is received after the deadline.


International students must start their Immigration process immediately.

Please refer to the Preparing for my departure guide.

Admission deferral

If you wish to defer admission to the following year, you must refuse the admission offer via HEC en ligne and indicate the reason "Deferred admission". Note that the deferral is not automatically granted. Your supporting documents are kept for one calendar year and your file will be re-analysed and compared to the files received that year.

+  Step 2 - Update your contact information

Make sure to update your contact information in your HEC en ligne account as we may contact you either by phone, mail or e-mail before and throughout the program.


Activate and access your HEC e-mails

Professors, MBA directors and staff members will communicate with you by using your HEC Montréal e-mail only.


Knowing your HEC e-mail address using your student number

  • Access the server
  • Type your student file number (user id) and password*
  • Click on "ok"


Accessing your HEC e-mails

You may access your e-mails from any workstation via From the main page of HEC Montréal's Website, you will find the Webmail access in the “My HEC Montréal” section in the right panel.


To configure your mailbox 

You may also configure your mailbox preferences (change your password, forward your e-mails to another e-mail address, …)

  • Access to
  • Type your student file number (user id) and password*
  • Click on "ok"

*The initial password for your mailbox is your date of birth in the YYMMDD format.

Find out more about your HEC Montréal e-mail account (in French).

+  Step 3 - Preparing your arrival

+  A - Choose a laptop

The MBA program requires the use of a laptop computer configured according to HEC Montréal standards.

You may either buy one of the models available at the COOP HEC Montréal or buy a model of your choice.

+  B - Purchasing a calculator

Please note which calculators are recommended during examination.

You can have your calculator approved at the MBA office, room RJ.261 or at the information counter of the Office of the Registrar during opening hours.

Only approved calculators are authorized during exams.

+  C - Get your student ID card

All students registered at HEC must have an HEC student card, even if they are enrolled in a single course or for a single term. The card is required for exams, borrowing books from the library, accessing computer laboratories, taking part in any other activity organized by HEC,  for identification purposes, and for entering HEC premises outside regular hours. Students must have their card at all times  in order to be able to show it on request. The student card remains the property of HEC Montréal and must be returned to the institution on request.

Photo sessions will be held as of the beginning of August. Please consult the schedule mid-july.

During the photo session, you must have your HEC file number and an ID card with a picture.

+  D - Getting familiar with HEC Montréal tools and rules

Access your course schedule, financial account and your academic tools

HEC en ligne: portal regrouping your file's information (contact details, information about your courses, financial account, etc.)
Web Agenda: access your course schedule
ZoneCours 2.0: get to know your educational tools (course outlines, communication with your professors, etc.)

Consult the academic calendar

Important dates such as exam periods, holidays and tuition fees payment deadlines are all published in the academic calendar.

+  E - Attend classes and examinations


Students are presumed to attend classes. The professor may deny access to class if the student does not attend the first class. The director of the program may deny student access to a class if the student missed two or more classes. 

The student concerned will not be authorized to return to class unless he or she justifies his or her absence to the satisfaction of the director of the program. The student must explain his or her absence in writing and remit the letter together with supporting documents to the MBA administrative office.


Students must attend examinations. Students who do not attend an examination must have a valid reason and must, within five days following the date of the examination, justify their absence. Valid reasons refer to a reason independent of the student's will, such as an act of God or and illness substantiated by a medical certificate. A student who misses an exam must complete the form entitled Notice of absence from an examination.

Please refer to the academic calendar to see the examination dates.

For additional information, please consult Rules and regulations.

+  Step 4 - Register for preparatory courses


Registration for the Fall semester will be available as of July 8 at 9 am. For information on how to register on-line, please refer to the Registration Help Videos.  

+  Preparatory courses

Many courses in the MBA program require an adequate training in mathematics. We strongly recommend you read the course descriptions, do the self-evaluation tests and enrol in as many courses as you need in order to excel in your core courses.Over the years, we have noticed that many students mistakenly believe they have adequate training in these subjects and do not take preparatory courses to upgrade their skills. Unfortunately a number of students do have difficulties in certain courses (especially in finance and economics) and, in some cases, students avoid taking certain elective courses because they are not adequately prepared for them.

The preparatory courses are taken on a voluntary basis and the accompanying credits do not contribute to the student's grade point average for the program. 

Tuition fees

The preparatory courses are one-credit courses. Please refer to the table of tuition fees to know what the fees are for one-credit courses.

+  Preparatory courses - schedule

Course title Course number Section Schedule
The Accounting Model  




August 12 to 13
from 1 pm to 5 pm

August 14 and 15
from 1 pm to 4 pm

An Introduction to Statistics



September 6 and 9 
from 8:30 am to 11:30 am

September 13 
from 1:30 pm to 4:30 pm

September 16 and 23 
from 8:30 to 11:30 am.

Note: Make sure you have a laptop before the beginning of the preparatory courses.  

+  Step 5 - Participate in workshops and orientation activities


Registration for the Fall semester will be available as of July 8 at 9 am. For information on how to register on-line, please refer to the Registration Help Videos.  

+  Workshops

HEC Montréal offers you several workshops free of charge starting mid-August. We strongly recommend you enroll in as many as you wish.

Workshops - schedule
Course title Course number Section Schedule
First Encounters with French 50-074-12J01Tuesday August 6 to Friday August 9
from 1:30 pm to 4:30 pm and
Monday August 12 to Thursday August 15
from 9:00 am to 12 pm
Let's Talk Business! 50-069-12AJ01Monday August 5 to Tuesday August 13
and Thursday August 15
from 6:45 pm to 9:45 pm
MBA Career Services50-017-12AJ01Friday, August 16
from 10:30 am to 12 pm
How to work efficiently in a team50-002-04AJ01Monday, August 26
from 1:30 pm to 4:30 pm
On Campus Recruitement and Resume Preparation50-022-13AJ01Friday September 6
from 1 pm to 3 pm
Identify your unique value50-024-12AJ01Friday, September 13
from 8:30 am to 11:30 am
Library workshop50-019-10AJ01Thursday, September 5
from 1:30 pm 4:30 pm
A Strategic Job Search50-014-12AC03Wednesday, October 16
from 5 pm to 7 pm 
Finance workshop  50-200-10AJ01Friday, November 1 and
Monday, November 4
from 8:30 am to 11:30 am
Prepare a winning Resume50-011-11AC03Wednesday, November 20
from 5 pm to 7 pm

+  Orientation activities schedule

Welcome session for international students and all other students newly arrived in Montréal, Salon Deloitte, Thursday, August 8, 8:30 am to 12 pm

International students and all other students newly arrived in Montréal will be welcomed by the office of International Student Affairs and the Registrar’s office at breakfast. They may attend a workshop on living and finding accommodation in Montreal. At this time, international students MUST submit all official documents required before their administrative file can be finalized. For all details concerning this part of the orientation, please consult the official Preparing for my departure  guide. For all other questions, please contact directly. Attendance is strongly suggested. 

Integration activity: Urban Challenge in Montréal, Friday, August 16, from 1 pm to 8 pm - Room Salon L'Oréal.

Integration week will end in an activity which will help you become better acquainted with one another and with the city, its neighbourhoods and the different types of public transportation available in Montréal. 

All activity fees are paid by the program administration office. We strongly suggest you to take part in this half-day event as it is an important element in developing your network of fellow students.  

Information session for students in the intensive program, room Banque de développement du Canada, Thursday, August 15, 4 pm to 4:45 pm 

The program director, Michael Wybo, will introduce the program, its requirements, and the main activities that will take place during the year. This information session is for the students in the intensive program offered in English only. Attendance is mandatory.

 To ensure that orientation activities proceed smoothly, please complete this online form.

+  Step 6 - Begin the program

+  Intensive week

The preparatory session

The intensive week is preceded by a preparatory session scheduled on Thursday, August 15, from 5 pm to 6:30 pm. Attendance is mandatory.

The intensive week

The intensive week will be from Monday August 19 to Friday August 23 from 8:30 am to 10:30 pm during which you will follow the first course of the program – 51-401-02A Management simulation.


Why does class extend up to 10:30 p.m.?

The three-hour class is followed by team discussions that often extend into the evening because important decisions must be made and consensus among the team members must be reached before you leave class. Consequently, it is impossible to predict when you will end the day.


The class schedule

The schedule for each day will be available on HEC en ligne as of July 8 at 9 am.


Teaching materials used

During this intensive week, you will be using the Globstrat manual. The manual will be sent to you by e-mail one week before the beginning of classes. You must have read the manual before the start of the preparatory session.

Students pay a $50 simulation fee for the manual at the COOP HEC Montréal during the first class.


Attendance is compulsory for the intensive week

This course is compulsory. If you are unable to attend class, you will not be authorized to continue in the program. You will be asked to postpone admission until the following year. It is important to note that the deferral is not automatically granted.

+  Compulsory courses

Registration to compulsory courses
The administrative office of the MBA program will register you to all the compulsory courses before the beginning of each term.


Useful links  

Preparing for my departure
HEC Montréal - MBA 2014
MBA and its particularities
To assist you
Reference Guide - MBA

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