The ministère de L’Éducation, du Loisir et du Sport du Québec (MELS), the province’s education ministry, offers financial assistance in the form of loans and bursaries to full-time and part-time students who are Quebec residents. Refer to the Government of Quebec’s Student Aid Web site for all the details on eligibility, procedures, deadlines and more.
The services offered by the MELS include:
For the award year 2012-2013, you can no longer apply for recognition of your costs related to the purchase of computer equipment.
1. Complete an application for financial assistance.
If you already have a permanent code:
If you do not have a permanent code:
2. Gather all the documents requested by the AFE, have them certified by Student Services if necessary, and mail the application package to the AFE.
Note: Your birth certificate must include your parents’ full names and your place of birth.
3. If applicable, one month after sending your request, meet with a Student Services advisor to obtain your permanent code. This code will give you online access to your file on the AFE Web site.
4. Approximately six to eight weeks after submitting your application, view your online file on the AFE Web site to check whether your application has been processed.
5. One week after the confirmation date appearing in your online file on the AFE site, you can collect your loan guarantee certificate from Student Services.
6. In September and in January, complete the Confirmation of Financial Resources form on the AFE Web site.
7. Should your personal situation change in any way during your studies, you must notify the AFE.
If you want to drop a course (with or without refund of tuition fees), please consult a consultant to the financial support of Student Services; withdraw form a course may result in negative consequences for the calculation of your financial aid.
Student Services organizes information sessions (in french only, to be determined) for students submitting their first financial aid applications in writing because they do not yet have a permanent code. These sessions take place in early summer. Refer to the Student Services Activities Calendar for times and dates.
If you need guidance in completing financial assistance procedures anytime during the academic year, ask to speak with a Student Services advisor.
If you come to the workshop on June 27th or June 28th, make sure that you print out your application for financial assistance form.
| Day | Time | Room | Building |
| Wednesday June 27th | 10:00am to 12:00pm | Rivière-du-Loup | Decelles (3rd floor) |
| Thursday June 28th | 9:00am to 11:00am | Rivière-du-Loup | Decelles (3rd floor) |
| Wednesday July 4th | 10:00am to 12:00pm | Rivière-du-Loup | Decelles (3rd floor) |
| Thursday July 5th | 9:00am to 11:00am | Rivière-du-Loup | Decelles (3rd floor) |
dates by term
| Month | Step |
Fall term | |
| May or June | Complete a financial aid application for the academic year beginning in the fall. |
| July | Make sure to register for the fall term before the end of July. |
| September | You must complete the Confirmation of Financial Resources form. If this is your first financial aid application or if you are requesting assistance following an interruption in your studies of more than six (6) months, obtain your loan guarantee certificate from Student Services. |
Winter term | |
| October or November | If you are a new student starting in the winter term, complete your first student aid application for the academic year in progress. |
December | Make sure to register for the winter term before mid-December. |
| December or January | If this is your first financial aid application or if you are requesting assistance following an interruption in your studies of more than six (6) months, obtain your loan guarantee certificate from Student Services. |
January | You must complete the Confirmation of Financial Resources form. |
Summer term | |
| March or April | If you are a new student starting in the summer term, complete your first student aid application for the academic year in progress. |
| April | Make sure to register for the summer term before mid-April. No exceptions are made for the summer term: you must be recognized as a full-time student by your university. |
| May | If this is your first financial aid application or if you are requesting assistance following an interruption in your studies of more than six (6) months, obtain your loan guarantee certificate from Student Services. |
| May to August | The MELS will contact Revenu Québec to verify your revenue. If you receive a notice of discrepancy regarding your revenue, respond to it PROMPTLY. |
The loan guarantee certificate is an official document issued in your name by the government of Québec’s student aid department (AFE). You must provide it to your financial institution. With this certificate, the financial assistance from the MELS to which you are entitled will be deposited into your account electronically either monthly or according to some other frequency. This certificate is valid for the duration of your studies, unless they are interrupted for more than six (6) months.
You can obtain your Loan Guarantee Certificate from Student Services. To find out when your certificate is available, check the “Actualité” (news) page of your online file on the AFE Web site.
Student Services will issue the certificate to you approximately one week after the date appearing in your online file on presentation of one piece of valid photo ID such as your student card.
If you are a resident of another province and are planning to study at HEC Montréal, you can obtain information about the student aid programs available in your HOME province by going to the Government of Canada’s CanLearn Web site.
