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Official documents


If you need official documents bearing the seal of the Registrar's Office and the Registrar’s signature, you have a number of options. 


 Official documents will not be issued to any student 
whose account is past due. 

 

Online application 


+  Transcript


Before requesting an official copy of your academic transcript, make sure the unofficial transcript is available in HEC en ligne, in the Academics section, under Academic History.

Online form (in the form, click on English)

+  Attestation of studies completed


Make sure you submit your request by the dates below.
GRADUATION TERM DATES
(all programs except MBA)
DATES
(MBA)
Fall February 15 February
Winter June 30 July
Summer August 15 September
 
Online form (in the form, click on English)

+  Proof of enrollment


Before requesting a proof of enrollment, make sure you are in fact enrolled in one or more courses for the current term.

 HEC en ligne You will find the Proof of Enrollment in the Academics section, under Academics.

+  Proof of enrollment to renew immigration documents


This document is proof of the number of credits you have earned or have yet to obtain. It will be useful for renewing your Quebec acceptance certificate (CAQ) or your study permit.
 
Online form (in the form, click on English)

+  Proof of tuition fees paid


Make sure you have your invoice available in your HEC en ligne space before requesting proof of tuition fees paid.

 

 HEC en ligne You will find the proof of tuition fees paid in the Finances section, under My account. Click on Account Inquiry - Invoices, and then on the Invoices tab. Then select the term you want.
 

+  Attestation OPUS card


For the STM reduced fare, you must present to the STM:

  • your electronic attestation OPUS card (tablets will be made available as needed);
  • your student card validated by the information counter of the Office of the Registrar or the COOP (in French only).

 HEC en ligne You will find the Attestation OPUS card in the Academics section, under Academics.

+  Duplicate diploma


To obtain this document, see the section Duplicate of Diploma.
 

+  Document requiring the registrar's seal


You have a document requiring the seal of the Registrar's Office and the Registrar's signature?

 

Online form (in the form, click on English) In the form, under Requested Documents, select the desired term and add the document duly completed in the Document requiring the seal of the Registrar's Office section. Specify your request in the Comments section.
 

Application in person

Go to the Information counter with one piece of valid photo ID. Your document will be issued to you on the spot.

 

Information on conditions

Fees

Official documents will not be issued to any student whose account is past due. Although no fees are payable, a maximum of five documents per day may be requested.
 

Unclaimed documents

Documents to be picked up from the information counter at the Office of the Registrar will be kept for three months from their date of issuance, after which they will be destroyed.


Processing time

It will take five business days to produce the requested documents. More time may be needed in some cases: complex issues, postal service delays or delivery errors.

Proxy

If you cannot pick up the document yourself, please indicate the name of the person who will do it up for you in the online form.

This designated person will have to present one piece of valid photo ID for retrieving document.
 

Retrieving documents

Documents may be submitted in person, by mail or fax. No document is transmitted electronically.

 

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