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Plan a Reunion

Does your graduating class have a milestone anniversary coming up? Whether you’re celebrating your 5-, 10- or 25-year reunion, advance preparation is the key to a successful event. And Alumni HEC Montréal is here to help you pull it all off with pizzazz!



  • Give yourself at least four months to organize your event.
  • Create an organizing committee (three or four people works best).
  • Put one person in charge.
  • Decide where you will hold the reunion.
  • Make choices based on the expected number of attendees, where they are coming from and their age.
  • Determine the format of the event (brunch, luncheon, sit-down dinner, cocktail reception, buffet, etc.)
  • Use social media to get the word out to as many former classmates as you can.
  • Sign the privacy agreement.

How Alumni HEC Montréal can help

  • You can use our database to contact all of your fellow graduating class members.
  • We can help you write an email invitation.
  • We can help you create an online event registration page, complete with credit card payment options (Visa/MasterCard).
  • We can list your reunion in:
    • Our official event directory
    • Our newsletter
    • Our social media pages (Facebook, LinkedIn and Twitter).
  • We can keep track of your registrations in an Excel spreadsheet.
  • We can help you with the event logistics:
    • Venue
    • Audiovisual equipment
    • Caterers
    • Suppliers.

Budget management

  • Work out a precise budget, with the goal of ensuring the event is self-financed (zero deficit).
  • Determine how much to charge per ticket to adhere to the budget.
  • Don’t forget to include taxes in the price of the ticket. For the sake of simplicity, we recommend that you include them in the total price. Your net proceeds will be based on the pre-tax amount.

Costs to factor in

  • Food (including taxes and gratuities)
  • Alcoholic/non-alcoholic beverages (including taxes and gratuities)
  • Hall rental
  • Music, entertainment, emcee
  • Swag bags, door prizes
  • Equipment rentals (tables, chairs, audiovisual equipment, etc.)
  • Other planning-related expenses


If you wish to seek out sponsors for your event, we can help you by providing a sponsorship plan. However, we do suggest approaching your fellow reunion-goers first.


Want to get your reunion planning underway?

Contact us:

514 340-6025

Stay in touch!

Read up on the latest news and find out about upcoming activities through the Alumni HEC Montréal newsletter.

Contact us

514 340-6025


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